Office Administration Coordinator

TLD Computers - A Division of London Drugs Limited; Richmond; On-site; CAD 25,000 - 35,000; Part time

Job summary

Join a leading corporate IT and AV solutions provider as an Office Administrative Coordinator in Richmond, BC. This part-time role involves managing office operations, supporting executive needs, and ensuring compliance with data protection policies. Ideal candidates will possess strong communication skills and attention to detail, contributing to a collaborative team environment. Enjoy comprehensive benefits and a supportive workplace culture.

Benefits

Comprehensive medical coverage

Employee Discount Program

Ongoing training and education

Employee Family Assistance Program

Employee Recognition Program

Qualifications

• Experience in executive administration or support.
• Ability to manage complex and confidential information.

Responsibilities

• Manage daily office operations and supplies.
• Schedule meetings and assist with reports.
• Handle confidential information discreetly.

Skills

Communication

Attention to Detail

Critical Thinking

Multitasking

Education

Office Management Education

Tools

Excel

Job description

Benefits:

• Employee discounts

Join Our Community

Not just a job…
a community
a partnership
a team

As a rapidly growing corporate subdivision of London Drugs, TLD has been a leader in corporate IT and AV solutions in Western Canada for over 40 years. We provide an exceptional IT portfolio and dynamic AV solutions, delivering a uniquely integrated technology offering to our business clients.

At TLD, we prioritize exceptional care for people in our business and in those businesses we serve, each and every day, surpassing expectations. We have a distinctive, integrated group of professionals including account managers, inside sales support, project managers, designers, technicians, engineers, help desk service coordinators, logistics, and more — we succeed as a team.

We are seeking innovative, customer-focused individuals to join our team in Richmond, BC. Currently, we have opportunities for:

Office Administrative Coordinator

The Office Administrative Coordinator will manage daily office operations, ensuring a productive and organized work environment, using all necessary tools and systems across locations and virtually. The role supports overall office administration and internal business needs. The ideal candidate will have excellent communication skills, a keen eye for detail, effective multitasking abilities, and high planning capacity. Proficiency in Excel, business reporting, and adaptability to modern technologies are essential. This position involves highly confidential duties for the General Manager, leadership, and the broader business, requiring professionalism and confidentiality.

Responsibilities:

• Manage daily office operations, including supplies and equipment.
• Schedule meetings, appointments, and travel.
• Assist with reports, presentations, and documents.
• Maintain company records, databases, and filing systems.
• Handle confidential information discreetly.
• Ensure compliance with data protection policies.
• Assist with special projects and administrative tasks.
• Track fixed assets and supply requisitions.
• Prepare sales, financial, and service reports.
• Collaborate on past due payment reports and reconciliation.
• Assist with expense management and operational costs.
• Complete monthly sales commissions with Ops Manager.
• Ensure accurate and timely daily sales reports.
• Support internal business systems and troubleshoot issues.
• Oversee new hire paperwork and exit procedures.
• Update HR policies and maintain policy manuals.
• Sign off on weekly payroll and update sick/vacation days.
• Maintain office organization and cleanliness.
• Schedule company communications, activities, and events.
• Coordinate and manage TLD Charity initiatives.

Additional Requirements:

• Office management and administrative education or equivalent experience.
• Confidence with numbers and accounting.
• Experience in executive administration or support.
• Strong accounting and administrative skills.
• Ability to manage complex and confidential information with integrity.
• Attention to detail and critical thinking skills.

Benefits:

• Comprehensive medical, dental, prescription drug, and vision coverage for you and your family.
• Employee Discount Program.
• Ongoing in-house training and education courses.
• Employee Family Assistance Program (free confidential counseling).
• Employee Recognition Program (tangible rewards for great work!).

This is a part-time, regular position, with hours from Monday to Friday, 28-40 hours per week. If you possess the necessary skills and want to join an exciting team of professionals, Apply Now!

TLD is an equal opportunity employer dedicated to diversity and inclusion. We provide accommodations during the recruitment process upon request. Please note, TLD does not use third-party recruitment services. We may collect and use your personal information as necessary for employment considerations.

To protect yourself, do not respond to unsolicited job offers or disclose sensitive information to untrusted sources.