NURSING UNIT CLERK

Southbridge Care Homes; Owen Sound; On-site; CAD 26,174 - 31,615; Part time

Job summary

A long-term care provider in Owen Sound seeks a part-time Nursing Unit Clerk to coordinate staffing schedules and provide clerical support. Responsibilities include scheduling nursing shifts, maintaining resident health records, and assisting with quality improvement initiatives. The ideal candidate will have a high school diploma and experience in healthcare administration. Proficiency with Microsoft Office is essential. This role offers a dynamic work environment with day shifts and is integral to ensuring effective operations within the care home.

Qualifications

• Experience in scheduling or clerical/administrative roles in healthcare preferred.
• Ability to work independently and collaboratively with nursing staff.
• Knowledge of medical terminology and electronic health records is an asset.

Responsibilities

• Create and maintain accurate nursing schedules for shifts.
• Provide clerical support at the nursing station, including filing and chart maintenance.
• Track staff availability and communicate schedule changes.

Skills

Organizational skills

Communication skills

Time-management skills

Multitasking ability

Education

High school diploma

Post-secondary education in office/medical administration

Tools

Microsoft Office (Word, Excel, Outlook)

Scheduling/database software

Job description

Overview

Home/Location: Southbridge Owen Sound, Long-term care

Status: Part-Time vacancy

Schedule: Day shifts (8am-4pm), 15 hours weekly, weekends included

Wage: $19.00 - $22.95/hr

Southbridge Care Homes provides exceptional acquisition, management, and redevelopment services for long-term care homes and retirement communities across Ontario. Our mission is to maintain a best-in-class portfolio that consistently delivers excellence in care and services while ensuring economic sustainability.

The Nursing Unit Clerk plays a key role in supporting the nursing department by coordinating staffing schedules and providing clerical/administrative support. This position ensures accurate records, effective communication, and smooth daily operations within the long-term care home. The role balances scheduling responsibilities with resident care documentation, admissions support, supply management, and quality improvement initiatives.

Responsibilities

Scheduling & Staffing

• Create, post, and maintain accurate nursing schedules for all shifts, ensuring compliance with staffing regulations, collective agreements, and resident care needs.
• Monitor daily staffing levels and make timely adjustments to ensure safe coverage.
• Track and process staff availability, vacation, sick calls, and leaves of absence.
• Communicate schedule changes, open shifts, and overtime opportunities to staff.
• Assist with replacement calls and coverage during evenings, weekends, and absences.
• Prepare scheduling-related reports (overtime, absenteeism, staffing trends).

Clerical & Administrative Support

• Provide clerical support at the nursing station, including filing, scanning, and chart maintenance.
• Maintain and update resident health cards in PCC; process new cards, renewals, and removals.
• Schedule and organize resident care conferences, prepare notices, contact families/POAs, and ensure materials are ready.
• Prepare admission packages and coordinate documentation with families, physicians, and the care team.
• Receive, distribute, and monitor nursing supplies, equipment, PPE, and forms; maintain accurate inventory.
• Participate in audits (hand hygiene, supply rooms, dignity items, etc.) and support quality improvement and accreditation processes.
• Maintain a professional, organized, and confidential environment at the nursing station.

Required Knowledge and Skills

• High school diploma required; post-secondary education in office/medical administration or healthcare administration preferred.
• Scheduling or clerical/administrative experience in healthcare or long-term care strongly preferred.
• Knowledge of medical terminology, PCC (electronic health records), and collective agreements an asset.
• Strong organizational, time-management, and multitasking skills in a fast-paced environment.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling/database software.
• Ability to work independently while collaborating effectively with the nursing team.

Working Conditions

• Based in an office or nursing station within the long-term care home.
• Frequent interaction with residents, families, staff, physicians, and leadership.
• Regular use of computer systems, scheduling software, and telephones.
• May be required to work flexible hours (days, evenings, weekends, and statutory holidays) to address urgent staffing needs.
• Fast-paced environment with frequent interruptions and competing priorities.
• Occasional walking throughout the home to communicate with staff and deliver supplies; light lifting of materials may be required.
• Exposure to confidential and sensitive information, requiring discretion and professionalism at all times.

Interested applicants should apply directly through this posting. We would like to thank all applicants for your interest in working as part of our team! Only those applicants selected to move forward in the recruitment process will be contacted.

Southbridge Care Homes welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.