Nursing Scheduler

Southbridge-Care-Homes; Pickering; On-site; CAD 25,000 - 39,000; Part time

Job summary

Southbridge Care Homes is seeking a Nursing Scheduler for the Orchard Villa home in Ontario. The role reports to the Director of Care and focuses on administrative duties, scheduling, and communication within the Nursing Department.

The ideal candidate has a post-secondary certificate in business or office administration, experience with staff scheduling, and familiarity with long-term care environments. Strong customer service, organizational, and time-management skills are essential.

Qualifications

• Post Secondary Certificate in Business or office administration or related program.
• One year or more of experience in a similar position with working knowledge of general office operations.
• Experience with scheduling of staff.
• Experience in Long Term Care with utilization of Point Click Care considered an asset
• Pleasant telephone manner with strong customer service skills
• Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills
• Experience with Microsoft office suite of applications

Responsibilities

• Perform clerical duties associated with the daily operation for the Nursing department
• Adhere to established policies and procedures regarding quality assurance, occupational health and safety, environment, and infection control
• Assist with communication to Physicians for outstanding Physicals required by residents
• Attend all nursing related committee meetings and take meeting minutes
• Respond to inquiries and concerns from residents, families, and staff, triaging the inquiries accordingly
• Maintain purchase orders and inventory controls in relation to the Nursing department
• Ensure that resident care supplies are distributed to all the units on a weekly basis
• Establish and confirm resident dental, specialist, hairdressing, and outside appointments.
• Ensure all transportations and schedule booked for residents (i.e. Dialysis appointments)
• Input changes to the staff schedules daily and present them to DOC for approval; perform various clerical duties and prepare reports as required; maintain or assist in maintenance of resident records and files
• To answer absentee calls, identify replacement staff, and track and record all occurrences
• To interpret collective agreement for clarification purposes
• Organization of Resident Files/Charts on all Home Areas. Information includes but is not limited to Resident Admission, Discharge or Transfer To prepare and post the Nursing Department schedules as per contracts; prepare, post and maintain the daily nursing schedule, including making calls to staff
• Maintain the highest level of confidentiality
• Other duties as required

Skills

Scheduling

Office administration

Customer service

Interpersonal skills

Time management

Microsoft Office

Education

Business/Office Admin Cert

Tools

Point Click Care

Job description

Posted Thursday, November 28, 2024 at 5:00 AM

Nursing Scheduler - Part Time Evenings

Southbridge Care Homes currently looking to add one caring, passionate, and enthusiastic Nursing Scheduler to our amazing home. On a daily basis, reporting to the Director of Care, our Nursing Scheduler at Southbridge Orchard Villa will enhance the effective management and perform administrative duties, reception operations and scheduling duties within the Nursing Department.

As a Nursing Scheduler, you will be accountable for:

• Perform clerical duties associated with the daily operation for the Nursing department
• Adhereto established policies and procedures regarding quality assurance, occupational health and safety, environment, and infection control
• Assist with communication to Physicians for outstanding Physicals required by residents
• Attend all nursing related committee meetings and take meeting minutes
• Respondto inquiries and concerns from residents, families, and staff, triaging the inquiries accordingly
• Maintainpurchase orders and inventory controls in relation to the Nursing department
• Ensure that resident care supplies are distributed to all the units on a weekly basis
• Establishand confirmresident dental, specialist, hairdressing, and outside appointments.
• Ensure all transportations and schedule booked for residents (i.e.Dialysis appointments)
• Input changes to the staff schedules daily and present them to DOC for approval; perform various clerical duties and prepare reports as required; maintain or assist in maintenance of resident records and files;
• To answer absentee calls, identify replacement staff, and track and record all occurrences;
• To interpret collective agreement for clarification purposes;
• Organization of Resident Files/Charts on all Home Areas. Information includes but is not limited to Resident Admission, Discharge or Transfer To prepare and post the Nursing Department schedules as per contracts; prepare, post and maintain the daily nursing schedule, including making calls to staff;
• Maintain the highest level of confidentiality
• Other duties as required

The ideal candidate will have the following qualifications and skills:

• Post Secondary Certificate in Business or office administration or related program.
• One year or more of experience in a similar position with working knowledge of general office operations.
• Experience with scheduling of staff
• Experience in Long Term Care with utilization of Point Click Care considered an asset
• Pleasant telephone manner with strong customer service skills Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills
• Experience with Microsoft office suite of applications

Southbridge Care Homes welcomes those applicants with disability related needs and those who have a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.