Scheduler - AgeCare SkyPointe

AgeCare Ltd.; Calgary; On-site; CAD 42,000 - 65,000; Full time

Job summary

AgeCare Ltd. in Calgary, Alberta is seeking a Scheduler to manage staff shifts, prep daily assignment sheets, and support the leadership team. You will ensure shifts are filled to meet care department needs and maintain tidy attendance records.

The role requires 2+ years in scheduling or similar work, a certificate or diploma in Office Administration, and proficiency with Kronos and MS Office (Excel/Word). Applicants with Kronos experience and strong organizational skills are preferred.

Qualifications

• 2+ years of experience in a scheduler or similar role is preferred.
• A certificate or diploma in Office Administration or related field.
• Preference will be given to those with experience working with Kronos.
• Demonstrated analytical and problem solving skills, and ability to handle stressful situations.
• Strong interpersonal skills with a warming, caring and approachable demeanor.
• Strong MS Office software skills, particularly Excel and Word.
• Excellent organizational and time management skills with the ability to work in a fast paced environment.

Responsibilities

• Schedule staff for the care departments and ensure all shifts are filled to meet business needs
• Prepare daily assignment sheets for departments
• Record attendance and collect appropriate documentation from staff to support requests for shift exchanges, vacation, sick-leave or other leaves, etc
• Responsible for managing sick time, time & attendance records in Kronos
• Assist with Unit Clerk duties for relief coverage
• Maintain adequate inventory of medical supplies for the nursing department
• Provide administrative support to the leadership team as time allows

Skills

Scheduling experience

Analytical & problem solving

Interpersonal skills

Time management

Education

Office Administration certificate/diploma

Tools

Kronos

Excel

Word

MS Office

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity

The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.

What You Will Do

• Schedule staff for the care departments and ensure all shifts are filled to meet business needs
• Prepare daily assignment sheets for departments
• Record attendance and collect appropriate documentation from staff to support requests for shift exchanges, vacation, sick-leave or other leaves, etc
• Responsible for managing sick time, time & attendance records in Kronos
• Assist with Unit Clerk duties for relief coverage
• Maintain adequate inventory of medical supplies for the nursing department
• Provide administrative support to the leadership team as time allows

What You Will Need

• 2+ years’ experience in a scheduler or similar role is preferred.
• A certificate or diploma in Office Administration or related field.
• Preference will be given to those with experience working with Kronos.
• Demonstrated analytical and problem solving skills, and ability to handle stressful situations.
• Strong interpersonal skills with a warming, caring and approachable demeanor.
• Strong MS Office Software’s skills required, particularly Excel and Word.
• Excellent organizational and time management skills with the ability to work in a fast paced environment.

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us! Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind.

We want to hear from you if you are a talented, motivated, and embrace our guiding principles of: Trust: Act with integrity and fairness Respect: Treat everyone with dignity, kindness, and compassion Quality: Relentlessly pursue excellence in care and service Teamwork: Uplift each other with positive energy and support