*New - Substitute Clerical 2026-2027

Medicine Hat High School; Medicine Hat; On-site; CAD 32,000 - 42,000; Part time

Job summary

Medicine Hat Public School Division is seeking casual/substitute clerical staff to join our on-call pool to cover absences across the division. Responsibilities include operating switchboard, preparing letters, excusing students, maintaining student records, distributing mail, and preparing communications.

Office administration experience and/or an Office Administration Certificate or Diploma is required. A clear police record check with vulnerable sector check and a child intervention record

Qualifications

• Office administration experience is preferred.
• Cert/ diploma in Office Administration required or beneficial.

Responsibilities

• Operate switchboard and direct inquiries from public, parents and staff.
• Prepare various letters and correspondence.
• Excuse students when required and coordinate with parents, teachers and students.
• Maintain student records/files (tracking of marks, attendance and other student information).
• Distribute mail for all staff and receive deliveries to school.
• Prepare school communications to staff and students.
• Receive deliveries and prepare shipping.
• Other tasks that may be required.

Skills

Office administration

Education

Office Administration Certificate or Diploma

Job description

Casual/Substitute Clerical

The Medicine Hat Public School Division came into existence in 1886 and has grown to serve just under 7,000 students. Our Division offers a full spectrum of programs and services centered on students’ needs with sensitivity to community and parents’ needs.

Our wide range of programs service children from 2½ years of age to Grade 12. The Division is comprised of three high schools, five middle schools (including Christian education, French immersion and a virtual online school), 12 elementary schools, (including a virtual online learning school, STEM centered learning school, arts centered learning school and a variety of alternative programs).

Throughout the school year we recruit for substitute clerical staff to work on a casual on call basis throughout our Division to cover absences.

Responsibilities may include:

• Operate switchboard, direct inquiries from public, parents, staff.
• Prepare various letters and correspondence.
• Excuse students when required and coordinate with parents, teachers and student.
• Maintain student records/files (Tracking of marks, attendance and other student information).
• Distribute mail for all staff and receive any deliveries to school.
• Prepare school communications to staff and students.
• Receive deliveries and prepare shipping.
• Other tasks that may be required.

Office administration experience and/or an Office Administration Certificate or Diploma is required.

We will require all successful applicants to provide us with a clear police record check with vulnerable sector check and a child intervention record check.

Only those candidates selected for an interview will be contacted.