Municipal Services Assistant – AR/Utilities

Ave. St. Paul, AB; Town of St. Paul; On-site; CAD 45,000 - 65,000; Full time

Job summary

County of St. Paul No. 19 is seeking a Municipal Services Assistant to provide front-office clerical support, primarily handling accounts receivable invoices and statements, and processing monthly utility invoicing for our water/sewer system.

The role requires strong attention to detail, good communication, and proficiency with MS Office. Based in St. Paul, Alberta, it offers full-time hours and pension participation through LAPP.

Qualifications

• Front-office clerical support in accounts receivable and invoicing.
• Processing monthly utility invoicing for water/sewer accounts.
• Balance debits and credits; support basic bookkeeping tasks.
• Experience in customer service or reception is considered an asset.
• Excellent verbal and written communication skills.

Responsibilities

• Process invoices for accounts receivable and other County services.
• Process statements and generate reports for accounts in arrears.
• Assist with GST remittances and inquiries.
• Generate monthly utility bills and administer monthly auto payments.
• Track troubled meters and monitor unpaid utility accounts.
• Support Finance with online payments, deposits and journal entries.

Skills

Strong communication

Attention to detail

MS Office suite

Time management

Customer service experience

Education

Basic bookkeeping training

Tools

MS Office (Word, Excel, Outlook)

Job description

Company Name: County of St. Paul No. 19

Job Name: Municipal Services Assistant – AR/Utilities

Department / Division: Corporate Services

Location: St. Paul, Alberta

Start Date:

Closing Date: 05/10/2026

Job Description

Who We Are

The County of St. Paul strives to be a trailblazing and welcoming region – a leader in rural success – with an outstanding commitment to community. We are a strong, trusted partner for our residents, businesses, communities, and neighbours, working each and every day to create opportunities and desirable rural experiences.

The County provides a range of programs and services to residents in areas of administration, public works, and community services. These programs and services recognize the unique rural needs of our residents, such as development permits for continued growth; well-maintained roads for personal, industrial, and agricultural traffic to access and use safely; and an Ag Service Board to bring community concerns regarding agriculture to the Province. Learn more about our programs and services through our website: www.county.stpaul.ab.ca

Who We’re Looking For

The County is looking for a full-time Municipal Services Assistant to join us, based in the Administration Office. The Municipal Services Assistant provides front-office clerical support in a variety of areas, primarily account maintenance and processing of Accounts Receivable invoices and statements. The Municipal Services Assistant also processes monthly utility invoicing for all accounts connected to the County water/sewer system.

What does this role look like?

• Processing invoices for general accounts receivable, tax certificates, waste bin rentals, and other County services.
• Processing statements and generating reports for accounts in arrears.
• Calculating and completing quarterly GST remittances, acting as the primary contact for County staff regarding GST inquiries and education.
• Generating monthly utility bills and administering monthly utility auto payments.
• Tracking troubled meters for the Utility Supervisor and monitoring unpaid utility accounts.
• Assisting the Finance department with processing online bank payments, Option Pay, direct deposits, filing and tracking journal entries, and participating in the annual audit.
• Acting as back-up and cross-training with the other Municipal Services Assistants.
• Basic bookkeeping training and/or experience, specifically balancing debits and credits.
  • Experience in customer service or reception is considered an asset.
• Basic experience with MS Office products (Word, PowerPoint, Excel, Outlook).
• Exceptional attention to detail, organizational abilities, and time-management skills, including punctuality.
• Excellent verbal and written communication skills, with the ability to clearly communicate complex information.
• Willingness to participate in training and work-related workshops as required.

Benefits & Compensation

The County of St. Paul offers comprehensive compensation and benefits, with benefits beginning after one month of employment. Employees contribute to the Local Authorities Pension Plan, building towards their future retirement.

We thank all applicants for their time and interest! Please note that only those selected for an interview will be contacted.