MOSAIC Research Coordinator

ubc; Squamish; Hybrid; CAD 41,000 - 48,000; Part time

Job summary

The University of British Columbia’s Division of Cardiology seeks a part-time MOSAIC Research Coordinator to support a provincial study on echocardiography, genomics and AI. You’ll coordinate study tasks, recruit participants, manage data with REDCap, and ensure GCP and ethics compliance across Lions Gate and Squamish General.

Role is on-site with up to one remote day per week, 10–15 hours weekly, requiring strong organization and collaboration with researchers, clinicians and sponsors.

Qualifications

• Experience coordinating multi-site clinical studies.
• Strong data management and documentation skills.
• Familiarity with GCP and research ethics requirements.

Responsibilities

• Recruit and enroll study participants, including informed consent.
• Coordinate daily study operations and monitor recruitment/retention.
• Liaise with physicians and hospital staff across departments.

Skills

Recruiting

Coordination

Data management

REDCap

Documentation

Team communication

Ethics knowledge

Tools

REDCap

EHR systems

Job description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Hourly - Research Assistant /Technician 3

Job Title

MOSAIC Research Coordinator

Department

Tsang Laboratory Division of Cardiology | Department of Medicine | Faculty of Medicine

Compensation Range

$29.82 - $35.16 CAD Hourly

Posting End Date

August 31, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

September 13, 2027

Please note, this role is primarily based on-site, and may be eligible for up to one remote workday per week, subject to operational requirements. This position is a part-time hourly position and are expected to work 10-15 hours per week. The successful candidate will be required to work across 2 hospital sites in the North Shore: Lions Gate Hospital and Squamish General Hospital.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Division of Cardiology in the Department of Medicine at the University of British Columbia is seeking a highly motivated and detail-oriented Research Coordinator to support a provincial study on echocardiography, genomics and AI. The Multi-Omics and Sonography to Advance Integrated Cardiac Care (MOSAIC) study is aimed at improving cardiovascular disease risk prediction and care pathways across diverse populations in British Columbia (BC) and Yukon to advance personalized health innovations. The Research Coordinator will play a critical role in coordinating all aspects of the research study, ensuring timely, efficient, and compliant execution of study-related tasks while fostering a collaborative research environment. This role requires exceptional organizational and interpersonal communication skills, a strong ability to manage competing priorities, and a commitment to ethical research practices.

Please note, this role is primarily based on-site, and may be eligible for up to one remote workday per week, subject to operational requirements. The successful candidate will be required to work across two hospital sites in the North Shore: Lions Gate Hospital and Squamish General Hospital.

Organizational Status

The Research Coordinator will report to the Principal Investigators while working closely with research staff, clinical teams, and external stakeholders. This position requires frequent interaction with study participants, hospital staff, sponsors, and regulatory bodies.

Work Performed

• Responsible for recruiting and enrolling study participants, including obtaining informed consent, scheduling laboratory visits, and coordinating participant follow-up activities.
• Coordinates daily study operations, including monitoring recruitment progress and participant retention metrics, and identifying and implementing strategies to enhance enrollment, participant engagement and operational efficiency.
• Liaise with physicians and other hospital staff to establish and coordinate study operations within several departments, including laboratories and outpatient services.
• Maintain meticulous documentation and ensure strict adherence to study protocols.
• Assist the research managers with the start-up and maintenance of multiple research study sites, including obtaining operational approvals and Research Ethics Board (REB) applications, amendments, and renewals
• Educate study participants on protocol requirements, schedules, and data collection tools.
• Monitors study subjects for outcome events appropriately and report as specified in study protocol.
• Actively participate in research team meetings.
• Provide regular updates on research activities, establish effective communication with all team members, and ensure timely notification of adverse events and other issues to the research manager
• Ensure compliance with Good Clinical Practice (GCP) guidelines and all institutional, national, and international regulations.
• Develop and update Standard Operating Procedures (SOPs) to align with sponsor requirements.
• Access study data from various sources, including hospital electronic health records and picture archiving and communication systems.
• Manage participant data using tools such as REDCap, ensuring data accuracy and integrity.
• Coordinate data and sample collection, storage, and shipment of biological specimens according to study protocols.
• Assist in developing research proposals, grant applications and study source documents.
• Conduct literature review and summarize findings.
• May contribute to academic publications and present at academic conferences; and
• Travels between hospital sites as required to support study operatio