Mortgage Administration Manager
Calvert Home Mortgage
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Benefits offered by this job
Job summary
Calvert Home Mortgage is seeking a Mortgage Administration Manager in Calgary, Alberta, operating in a hybrid work model. The role leads the Mortgage Administration team, drives efficient funding, renewals, and compliance, and partners across underwriting, accounting, and finance to deliver trusted lending solutions.
You will develop processes, manage risk, and mentor a high-performing team, ensuring accurate mortgage lifecycle execution while supporting a growth-focused organization that values
Qualifications
- Progressive experience in mortgage administration or related financial services.
- Minimum of 5 years of leadership experience.
- Experience leading process development and workflow optimization.
- Extensive knowledge of mortgage administration processes and lifecycle.
- Diploma or bachelor’s in Business/Finance preferred.
- Certifications in mortgage lending, financial services, or project management are assets.
Responsibilities
- Lead day-to-day Mortgage Administration operations, ensuring accuracy and service standards.
- Oversee funding, administration, renewals, insurance, and third-party administration.
- Monitor workload and ensure timely completion of transactions.
- Resolve complex issues outside standard processes.
- Lead policy development and process improvements.
- Support cross-department workflows and system implementations.
- Ensure compliance with laws and internal policies.
- Develop and coach the Mortgage Administration team and manage budgets.
Skills
Education
Tools
Job description
Position Title: Mortgage Administration Manager
Position reports to: Chief Operating Officer
Position status: Full-Time
Position category: Permanent
Location: Calgary, Alberta (Hybrid)
Work hours: Monday – Friday 8am – 5pm (40 hours/week)
Calvert Home Mortgage (CHMIC) is a full-service alternative mortgage investment firm that supports homeowners, investors, and brokers to achieve their goals by seeing the person behind every mortgage. We are on a mission to be the most trusted lending solution in Canada by putting people first, focusing on their success, and always doing the right thing.
Simply put, our team is the best in the business. Our expertise and experience are unrivalled -but it’s our caring approach that really sets us apart.
Calvert’s longevity and continued success is due to our shared sense of purpose and the understanding that relationships are far more important than transactions. We were founded on the principle of “kitchen table lending” -taking the time to build trust by listening to our customers, understanding their unique needs and goals, educating them on their options, and finding a solution that’s right for them. That might sound obvious but, in our experience, it’s not the norm.
We are looking for a Mortgage Administration Manager to be a part of an exciting growth-focused company who truly cares about its employees. At Calvert Home Mortgage we are champions of a culture that creates a positive work environment, which will allow you to thrive and be a contributor to the long-term success of the company.
At Calvert Home Mortgage we offer competitive salaries, a bonus program, share ownership, extended health and dental benefits, a free on-site fitness facility, a location that avoids the downtown commute and free parking.
As our Mortgage Administration Manager, you'll lead a talented team responsible for ensuring every mortgage transaction is completed accurately, efficiently, and with exceptional care throughout its entire lifecycle. You'll oversee the day-to-day operations of the Mortgage Administration department while developing your team, driving operational excellence, and continuously improving processes to support a growing business. Working closely with Underwriting, Valuations, Accounting & Finance, Business Development, and other departments, you'll help create a seamless experience for our customers, brokers, and partners.
As an organization we aim to be trusted advisors, offering an effortless experience in providing short-term lending solutions for the personal and financial success of our clients. Offering the best solutions is highly dependent on the management of risk and compliance within our industry. This role will be a key contributor with the ability to manage and analyze risk. We value a productive, proactive, and fast-paced office environment.
The successful individual will have the following experience, education, and ability to develop these demonstrated skills:
- Progressive experience in mortgage administration, lending operations, or a related financial services environment considered an asset.
- Minimum of 5 years of leadership experience supervising or managing a team.
- Demonstrated experience leading operational improvements, process development, and workflow optimization.
- Extensive knowledge of mortgage administration processes and the mortgage lifecycle considered an asset
- Excellent organizational, planning, and workload management skills with the ability to manage competing priorities and meet deadlines.
- Diploma or bachelor's degree in Business Administration, Finance, Commerce, Accounting, or a related field is preferred.
- An equivalent combination of education and directly related experience will be considered.
- Professional coursework or certifications related to mortgage lending, financial services, leadership, or project management are considered assets
- Lead the day-to-day operations of the Mortgage Administration department, ensuring work is completed accurately, efficiently, and within established service standards.
- Oversee all mortgage administration functions, including mortgage funding, mortgage administration, Trust condition fulfillment, Insurance management, Mortgage renewals, and Third-party mortgage administration
- Monitor departmental workload, priorities, and capacity to ensure timely completion of all mortgage transactions.
- Resolve complex or escalated mortgage administration issues that fall outside standard processes.
- Lead the development, implementation, and continuous improvement of mortgage administration policies, procedures, and operational processes.
- Regularly review workflows to improve efficiency, scalability, service quality, and risk management.
- Partner with other departments to improve cross-functional processes and create seamless workflows across the organization.
- Support technology enhancements, automation initiatives, and system implementations affecting Mortgage Administration.
- Maintain accurate departmental procedure documentation to support consistency, training, and business continuity.
- Be the system owner for The Mortgage Office
- Support the system administrator for FundMore as it relates to the Administrative work capabilities.
- Ensure Mortgage Administration activities comply with all applicable legislation, regulatory requirements, and internal policies.
- Maintain compliance with requirements including, but not limited to the Real Estate Act, Privacy legislation, Securities legislation,Business Corporations legislation, Fair Trading legislation, Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA)
- Partner with Finance and Compliance teams during internal audits, external audits, AML reviews, and regulatory examinations.
- Lead, coach, and develop the Mortgage Administration team to achieve individual, departmental, and organizational objectives.
- Foster a collaborative, accountable, and high-performing team culture aligned with CHMIC's values.
- Recruit, onboard, and train new team members.
- Conduct regular one-on-one meetings to provide coaching, feedback, and development support.
- Complete annual performance reviews and ongoing performance conversations.
- Develop succession plans and individual development plans for direct reports.
- Plan team schedules and approve vacation and time-off requests while maintaining operational coverage.
- Facilitate regular department meetings to communicate priorities, business updates, and continuous improvement initiatives.
- Develop and manage departmental budgets, budget vs. actual review, annual plans, talent mapping and resource planning.
Calvert Home Mortgage's mission is to be the most trusted mortgage lender in Canada so that our customers, investors and partners succeed and grow in thriving communities. We are a team of focused individuals who care about both our internal and external clients, and who serve each other by delivering the most timely and competitive service.
Imagine building a career you can be proud of, where doing things right is always the right thing to do and where everyone you work with will both support and inspire you. At Calvert, you will be respected for your unique skills and experience, encouraged to show up authentically every single day, and surrounded by some of the best in the industry to help you learn and grow.
- competitive salaries
- a bonus program
- share ownership
- extended health and dental benefits
- a free on-site fitness facility
- a location that avoids the downtown commute
- free parking
- Full training and support for the individual to be successful in this role will be provided.
For more information about Calvert Home Mortgage Investment Corporation, please visit our website at www.chmic.ca.
- Applicants must be legally authorized to work in Canada.
- We respectfully request that candidates do not contact our office regarding the status of their application. We will contact those selected to move forward in the recruitment process.
- Employment may be contingent upon the successful completion of reference, background, and other pre-employment checks.
- We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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