Medical Office Administrator

MedSleep Inc.; Toronto; On-site; CAD 25,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Dental

Vision

Long Term Disability

Life Insurance

AD&D

Job summary

MedSleep Inc. is seeking a Medical Office Administrator to join our Etobicoke clinic. You will be the first point of contact for patients, coordinating referrals, appointments, and charting while ensuring accurate EMR records and smooth physician schedules.

The role emphasizes warm, professional patient interactions, efficient multitasking, and reliability in a fast-paced, growing sleep medicine network across Canada.

Qualifications

• 2+ years of professional administrative experience.
• Medical Office diploma or related program (preferred).
• Excellent organizational and administrative skills with impeccable attention to detail.
• Ability to quickly learn and understand various processes in a constantly changing environment.
• Professional, friendly interpersonal manner with strong customer service values.
• Strong written and verbal communication skills.
• Time management skills and ability to work effectively under pressure and meet deadlines.
• Ability to multi-task, assess situations and prioritize tasks accordingly.

Responsibilities

• Work full-time, 37.5 hours per week, as the operational backbone of a busy, patient-focused clinic.
• Handle referrals, book patient appointments, prepare patient charts, and manage filing and phone inquiries.
• Keep EMR system accurate and up to date, and coordinate physicians' clinic schedules.
• Help facilitate telemedicine clinics – connecting physicians and patients and tracking key metrics.
• Hands-on patient interaction, making every visit feel personal.

Skills

Administrative experience

Customer service

Time management

Communication

Organization

Attention to detail

Multi-tasking

Learning ability

Education

Medical Office diploma

Tools

EMR system

Job description

Medical Office Administrator – Etobicoke, ON – Full-Time

MedSleep was founded in 2004 out of a genuine passion for sleep medicine, and that spirit has grown into an entrepreneurial, fast-expanding national team – with new opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call, gaining genuine hands‑on experience as you help guide them through every step of their sleep care journey.

Why Join Us?

• Comprehensive Benefits Package: Health, Dental, Vision, Long Term Disability, Life Insurance, Accidental Death & Dismemberment
• Be part of our growth story: we’re a national Canadian company that’s been expanding since 2004, with an entrepreneurial environment that rewards initiative and offers real career growth
• Meaningful patient impact: as a patient's first point of contact, you make every visit count
• Opportunities for career growth
• A diverse, welcoming team: we’re proud that women make up the majority of our Senior Management team

Job Duties

• Work full-time, 37.5 hours per week, as the operational backbone of a busy, patient‑focused clinic
• Handle referrals, book patient appointments, prepare patient charts, and manage filing and phone inquiries
• Keep our EMR system accurate and up to date, and coordinate physicians' clinic schedules
• Help facilitate telemedicine clinics – connecting physicians and patients and tracking key metrics
• Hands‑on patient interaction, making every visit feel personal

Qualifications

• 2+ years of professional administrative experience (preferred)
• Medical Office diploma or related program (preferred);
• Excellent organizational and administrative skills with impeccable attention to detail
• The ability to quickly learn and understand various processes in a constantly changing environment
• A professional, and friendly interpersonal manner with strong customer service values
• Strong written and verbal communication skills
• Time management skills and ability to work effectively under pressure and meet demanding deadlines
• Ability to multi‑task, assess situations and prioritize tasks accordingly
• Strong listening skills and ability to pivot quickly when priorities shift

Wage: $18-$20/hour (dependent on experience)
MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. We provide high‑quality sleep therapy services across Canada, including clinical consultations, diagnostic testing, and treatment for sleep disorders.
Vacancy Disclosure: this posting represents a current, existing vacancy within our organization.
AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.