Medical Office Administrative Assistant

Integrated Staffing Limited; Halifax; On-site; CAD 34,000 - 41,000; Part time

Benefits offered by this job

Short-term contract

ASAP start

Healthcare setting experience

Job summary

Integrated Staffing Limited seeks a reliable Administrative Assistant to join a busy primary care clinic in Halifax. You will manage front-desk tasks, greet patients, schedule appointments, handle intake, data entry, and records with accuracy and confidentiality.

The role requires strong communication, organizational skills, and experience with EMR systems and Microsoft Office. A high school diploma is required; post-secondary in Medical Office Administration is preferred.

Qualifications

• High school diploma or equivalent; post-secondary in Medical Office Administration preferred.
• Experience in a medical/healthcare administrative setting preferred.
• Comfort with confidential information and background checks required.

Responsibilities

• Greet patients and visitors, answer and direct calls and emails.
• Schedule and confirm appointments; assist with patient intake.
• Data entry into EMR and other databases; maintain patient records.
• Provide general administrative support and liaise with staff.

Skills

Administrative skills

Communication skills

Data entry

EMR systems

Scheduling software

Microsoft Office

Customer service

Education

High school diploma or equivalent

Medical Office Administration education

Business Administration background

Tools

EMR systems

Scheduling software

Microsoft Office

Job description

Integrated Staffing is currently seeking a reliable, organized, and professional Administrative Assistant to join a busy primary care clinic.

This position is ideal for someone with strong administrative and communication skills who enjoys working in a healthcare environment and providing a welcoming experience to patients and visitors. The clinic also serves as an assessment centre for internationally trained physicians, making this a diverse and engaging administrative role. The successful candidate will support day-to-day clinic operations, including reception, appointment scheduling, patient intake, data entry, record management, and general administrative support.

Why You Should Apply

• $25-30/hour
• Gain valuable administrative experience in a healthcare setting
• Start Working ASAP - Small Contract (2 Day Assignment)
• Great opportunity for those with Medical Office Administration or Business Administration backgrounds

Responsibilities

The Administrative Assistant will provide administrative and front-desk support within a busy primary care clinic and assessment centre. Responsibilities will include greeting patients and visitors, answering and directing phone calls and emails, responding to patient inquiries, scheduling and confirming appointments, assisting with patient intake, collecting and updating demographic and insurance information, completing accurate data entry into the EMR and other databases, maintaining patient records and documentation, communicating with physicians, healthcare staff, patients, and other stakeholders, assisting with patient flow, preparing documents and correspondence, maintaining an organized reception area, handling confidential patient information appropriately, and providing general administrative support to the clinic and assessment center as needed.

Requirements

The successful candidate must have a high school diploma or equivalent, with post-secondary education in Medical Office Administration preferred; however, candidates with a Business Administration background will also be considered. Previous experience in a medical or healthcare administrative setting is preferred, along with experience using EMR systems, scheduling software, and Microsoft Office programs such as Word, Excel, and Outlook. Strong communication, customer service, organization, attention to detail, and time-management skills are required, along with the ability to work professionally with patients, healthcare providers, and individuals from diverse backgrounds. Candidates must be comfortable handling confidential information and working in a busy clinic environment. A clear criminal background check and vulnerable sector check are required. The successful candidate must also be able to sit for extended periods and occasionally lift up to 20 lbs.

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