Medical Education Programs Administrator II

Department of Medicine; Ottawa; On-site; CAD 58,000 - 78,000; Full time

Benefits offered by this job

HOOPP Pension

Intercampus shuttle service

Discounts on travel/hotels

On-site gym

Job summary

University of Ottawa Medical Associates (UMA) seeks a Temporary Full-Time Program Administrator II for the Medical Education Program. You will report to the Manager, Medical Education Programs, and support medical trainees and program administrators within the Department of Medicine.

Join a collaborative team and contribute to accreditation, scheduling, and educational events, with access to CanAMS, WebEx, One45, and Elentra, plus HOOPP and other benefits.

Qualifications

• Postsecondary degree in a related discipline or equivalent.
• 5-7 years of recent related admin experience.
• Academic/medical environment experience preferred.
• Knowledge of MS Office with intermediate Word/Outlook/Excel.
• Experience with SharePoint.
• Understanding of academic processes including scheduling and evaluation.
• Knowledge of medical education programs and accreditation standards.
• Familiarity with hospital processes and licensing bodies.
• Experience creating and maintaining schedules with electronic tools.
• Strong interpersonal, organizational and problem-solving skills.
• Ability to handle confidential information.
• Initiative, tact and diplomacy.
• Proficiency with CanAMS, WebEx, One45 and Elentra.
• English and French proficiency (B+) is an asset.

Responsibilities

• Be the primary admin contact for the training programs for trainees, other admins, and external bodies.
• Facilitate orientation for new trainees with Lead Residents.
• Support trainees using internal systems including schedules and OSCEs.
• Provide wellness resources to medical trainees.
• Assist with accreditation preparation and reporting.
• Organize meetings, document actions, and support accreditation recommendations.
• Manage CanAMS data organization and editing for accuracy.
• Coordinate CaRMS activities including recruitment and match processes.
• Maintain and update the SharePoint site for the Office of Education and Training.
• Support planning and execution of DOM Education Program events.

Skills

MS Office

SharePoint

Scheduling

Communication

English-French

Data management

Interpersonal skills

Problem solving

Education

Bachelor's degree in related discipline

Tools

CanAMS

WebEx

One45

Elentra

Job description

University of Ottawa Medical Associates (UMA) seeks a Temporary Full-Time Program Administrator II for the Medical Education Program. You will report to the Manager, Medical Education Programs, and support medical trainees and program administrators within the Department of Medicine.

Join a collaborative team and contribute to accreditation, scheduling, and educational events, with access to CanAMS, WebEx, One45, and Elentra, plus HOOPP and other benefits.