Medical Coordinator

BioTalent Canada; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Sanofi is seeking an organized administrative professional for Vaccines Canada Medical to support financial governance, external agreements, and document control. You will liaise with vendors, manage confidential information, and coordinate meetings across teams in Canada.

The role emphasizes accuracy, discretion, multi-project support, and collaboration with Medical Directors and MSLs. Fluency in English is required, French is an asset, with limited travel within Canada.

Qualifications

• 2+ years of experience in an administrative position, preferably within medical affairs or broader pharmaceutical industry.
• Strong attention to detail with ability to manage multiple priorities
• Problem-solving mindset for process improvement
• Discretion in handling confidential medical and financial information

Responsibilities

• Supports Vaccines Canada Medical Financial Process, including tracking of departmental expenses and monthly accruals.
• Supports team in creation of financial requests, Purchase Requisitions, purchase Orders, and tracks expenses throughout the course of a project until invoice processing and year end reconciliation is complete.
• Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers.
• Ensures appropriate referencing, documentation, translation, tracking approvals and OneCRM process, and appropriate archiving in accordance with SOPs and PAAB approval processes.
• Completion of required documents to generate payment for Sponsorships, Grants and Honorarium.
• Coordinates and organizes team meetings, including scheduling, booking meeting rooms, managing calendar invitations, and preparing meeting materials and agendas.
• Manages booking processes for internal and external events, including venue coordination, catering arrangements, and logistics support for medical team activities.

Skills

Attention to detail

Discretion

Multitasking

Problem-solving

Education

College-level post-secondary education or bachelor's degree

Tools

MS Office

Outlook

Job description

We are an innovative global healthcare company with a focus on immunology that extends to innovation in diabetes and transplant medicine. Across different countries, our talented teams are determined to deliver a best-in-class customer experience using the best of digital, artificial intelligence and personal know-how. With a focus on immunology that extends to innovation in diabetes and transplant medicines, we pursue Progress to make a real impact on millions of patients around the world.

About the Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale – and shape the future of immunization.

Monitor and support medical governance and operations involving external expert engagement: liaising with 3rd party vendors, financial processes, approval processes while identifying and addressing gaps. Additional criteria include and are not limited to discretion, professionalism, accountability, and ability to collaborate with multiple stakeholders.

Main Responsibilities:

• Supports Vaccines Canada Medical Financial Process, including tracking of departmental expenses and monthly accruals. 26%
• Supports team in creation of financial requests, Purchase Requisitions, purchase Orders, and tracks expenses throughout the course of a project until invoice processing and year end reconciliation is complete. 26%
• Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers. 9%
• Ensures appropriate referencing, documentation, translation, tracking approvals and OneCRM process, and appropriate archiving in accordance with Sanofi SOPs, IMC regulations and PAAB approval process management. 9%
• Completion of required documents to generate payment for Sponsorships, Grants and Honorarium. 9%
• Coordinates and organizes team meetings, including scheduling, booking meeting rooms, managing calendar invitations, and preparing meeting materials and agendas. 4%
• Manages booking processes for internal and external events, including venue coordination, catering arrangements, and logistics support for medical team activities. 4%
• Maintains team calendars and coordinates availability for Medical Directors and MSLs, ensuring efficient scheduling of meetings, calls, and project milestones. 4%

HSE requirement/statement

• Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

Context of the Job/Major challenges

• Ensure that payment is made to suppliers and maintain a good relationship with them to ease payment processes. Monitor old requests and manage new incoming ones by order of priority by date and urgency.

Dimensions/scope

• Responsibilities of the job are for Vaccines Canada Medical only. Coordinate with the Medical Directors and MSLs on their projects; open line of communication at all times.

About You

Certifications:

• College-level post-secondary education (including CEGEP in Québec) or a bachelor’s degree in a relevant field.

Required qualifications:

• 2+ years of experience in an administrative position, preferably within medical affairs or broader pharmaceutical industry.
• Strong attention to detail with ability to manage multiple priorities
• Problem-solving mindset for process improvement
• Discretion in handling confidential medical and financial information

Preferred Qualifications:

• 2 to 3 years in project management
• Experience within pharmaceutical industry, an asset
• Experience with budget tracking and financial reconciliationExperience with contract lifecycle management systems.
• Familiarity with pharmaceutical regulatory processes (Health Canada, IMC, PAAB, etc.)

Language:

• Written and spoken English. French is an asset.

Travel:

• Limited travel required – Company/Team meetings within Canada

Computer knowledge:

• Intermediate to expert level competence in MS Office, including Excel, Outlook calendar management, and meeting scheduling tools.
• High level of expertise in all areas of modern office practices (instant messaging, web conferencing, meeting room booking systems, telephone systems, file sharing, etc.)

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs

This position is for a current vacant role that we are actively hiring for.

AI Usage

“Artificial Intelligence” refers to any systems that use automated processes, including algorithms and machine learning, to analyze data and make predictions, inferences, decisions, or recommendations without direct human involvement. These systems may process personal information toidentifypatterns, improve services, or support decision-making. The Company may use Artificial Intelligence for purposes including, but not limited to, resume screening and hiring, scheduling interviews or meetings, conducting surveys, matching skills with potential job openings, interview scoring, ensuring compliance with regulations applicable to our industry, and activities related to performance evaluation. Information collected and processed by the Company’s Artificial Intelligence systems may include the personal information detailed above and calendar availability. It excludes the information collected and processed for monitoring purposes. You should contact Human Resources if you have a question or concernregardingyour personal information. You can also contact Canada’s Privacy Officer via Sanofi’s datasubject request portal,can also be used torequest access or correction of your personal information and file a complaint.

Sanofi is an equal opportunity employer committed to culture, inclusion, and experience. Our goal is to attract, develop and retain highly talented employees, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Join Sanofi and step into a new era of science – where your growth can be just as transformative as the work we do. We invest in you to reach further, think faster, and do what’s never-been-done-before. You’ll help push boundaries, challenge convention, and build smarter solutions that reach the communities we serve. Ready to chase the miracles of science and improve people’s lives? Let’s Pursue Progress and Discover Extraordinary – together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status or other characteristics protected by law.

Final compensation will be determined based on demonstrated experience, skills, location, and other relevant factors. Employees may be eligible to participate in Company employee benefit programs.