Medical Administrative Assistant

Mi'kmaw Native Friendship Centre; Halifax; On-site; CAD 38,000 - 48,000; Part time

Job summary

Mi’kmaw Native Friendship Centre is seeking a part-time Medical Administrative Assistant for the Wije’winen Health Centre in Halifax. The role supports physicians and nurses, handles scheduling, telehealth, and patient intake, and ensures accurate medical records.

The position emphasizes culturally respectful care through etuaptmumk (two-eyed seeing) and may require some evenings or weekends. The ideal candidate has a Grade 12 plus a 1-year medical office administration course, medical

Qualifications

• Grade 12 and completion of a one-year medical office administration course.
• PHIA training to be completed on hire.
• Medical terminology course required (completed within 1st month).
• One year of secretarial experience is an asset; healthcare setting preferred.
• Proficiency in Microsoft Office suite.

Responsibilities

• Support physicians and nursing staff in clinical, research, academic, and administrative duties.
• Schedule and confirm medical appointments, including visiting specialists.
• Facilitate telehealth appointments and register patients on arrival.
• Maintain electronic medical record and confidential files; handle correspondence.
• Prepare agendas, take minutes, and distribute meeting notes.
• Supervise and train staff in procedures and use of software.
• Order supplies and manage inventory; maintain internal procedures.

Skills

Medical terminology

Secretarial experience

Mi’kmaw language

Education

Grade 12 + 1-year Medical Office Admin course

PHIA training

Tools

Microsoft Office

Job description

Employment Opportunity:

Medical Administrative Assistant

Location:

Halifax, NS

Employment Term:

September 2026 – March 31, 2027 (possibility of annual renewal), (15 hours a week)(Some evenings, weekends or Holidays if required)

Reports To:

Health Director and Clinical Lead

General Description:

The Wije’winen Health Centre is a new project of the MNFC, and we are looking for one (1) Medical Administrative Assistant, part time. The Wije’winen Health Centre is a newly constructed facility located in central Halifax/Kjipuktuk. We offer healthcare services to the urban Indigenous community.

The administrative assistant provides administrative support to our primary care physicians and nurses, which may at times require outreach. These services will be based on the principle of etuaptmumk (two-eyed seeing).

Key Responsibilities:

• Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre
• Provide administrative support to ensure the efficient operation of the Urban Indigenous Health & Wellness Centre. Tasks may include but will not be limited to:
• Scheduling and confirming medical appointments, including appointments with visiting specialists
• Facilitating telehealth appointments
• Registering patients upon arrival to clinic and maintaining up to date contact information
• Receiving and communicating messages for medical staff and patients
• Managing and reconciling correspondence on an electronic medical record
• Interviewing patients to complete forms and documents for completion by clinicians
• Starting and maintaining confidential medical files and records
• Preparing draft agendas for meetings and taking, transcribing, and distributing minutes
• Creating and maintaining internal office administrative support procedures like document tracking and filing and monthly reporting
• Supervising and training other staff in procedures and in use of current software
• Ordering supplies and maintaining inventory
• Facilitating access to medical drives/other resources as indicated
• Other duties as required

Qualifications:

• Education: Grade 12 plus graduation from a recognized one year Medical office administration course.
• Will be expected to complete PHIA training upon hiring
• Experience & Skills:
• Medical terminology course required (can be completed within 1st month of employment)
• Minimum of one-year secretarial experience an asset
• Recent medical secretarial experience in an academic or healthcare setting would be considered an asset
• Excellent computer skills that include a demonstrated proficiency in common office productivity software (i.e. Microsoft Office)
• Able to function independently and problem solve with minimal direct supervision
• Demonstrates flexibility, adaptability, and willingness to change
• Mi’kmaw language proficiency would be an asset but is not required
• Qualified Indigenous applicants are encouraged to apply and may receive priority based on employment equity standards. Please provide specific information and/or documentation related to your membership or citizenship with a recognized First Nation, Inuit, or Métis community. All information or documentation may be subject to verification.

Application Deadline:

Open Until September 8th 2026

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.

Equal Opportunity and Employment Equity:

The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws.We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by co‑workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.

Qualified Indigenous applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Mi’kmaw Native Friendship Centre (MNFC) reserves the right to refuse all applications for employment.The MNFC will not assume any expenses related to this or any job application process included and not limited to travel, relocation, and application development.

*Only those applicants who are selected for an interview will be contacted