Media Solutions Specialist

Omnicom Media; Toronto; Hybrid; CAD 43,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Paid time off and wellness days

Career development opportunities

Job summary

Omnicom Media is hiring a Media Solutions Specialist to manage client budgets and media buys, acting as a liaison among planning, buying, and finance teams. You will ensure accurate data entry, reconcile invoices, and support vendor relations with a focus on accuracy and professionalism.

The role requires collaboration with cross-functional teams and strong Excel/Tableau skills, with a hybrid work model and a salary range offered in the posted figures.

Qualifications

• Marketing or Advertising background is preferred.
• Finance or Accounting experience at a mid/intermediate level.
• Familiarity with media finance systems (Media Ocean/DDS/Prisma) is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to handle high data entry volume.
• Excellent written and verbal communication; team oriented.
• Excellent interpersonal skills with internal and client relations.
• Ability to work collaboratively or independently.
• Ability to manage confidential data with discretion.
• Professional conduct and communications are essential.
• Experience with MS Office and Tableau is expected.

Responsibilities

• Coordinate budget control reports (BCRs), spend tracking and forecasts using Excel and Tableau.
• Ensure media buys are accurately entered in the media system and handle Q&A processes.
• Review draft billing with the Initiative finance team and obtain approvals before invoicing.
• Investigate discrepancies with relevant teams to resolve issues.
• Communicate with media vendors on accounts payable and invoice coding.
• Work with shared services to resolve billings and payables issues promptly.
• Support ad hoc projects and team operations as needed.

Skills

Finance knowledge

Communication

Attention to detail

Data entry

Team collaboration

Discretion

Professionalism

Education

Marketing or Advertising background

Tools

Media Ocean

DDS

Prisma

Tableau

MS Office (Word/PowerPoint)

Job description

About the job

POSITION SUMMARY:

The role of a Media Solutions Specialist is to maintain all client budgets/ media buys in the media system and act as a liaison between media planning & buying teams, Initiative finance team and client’s Finance & Marketing Operations team. They will be regarded as the subject matter expert in the overall data entry, maintenance and accuracy of the assigned account. The candidate will be responsible for client/vendor billings and reconciliation in coordination with the Initiative finance team to ensure timely maintenance of account payables.

This role requires regular interaction and collaboration with the media team, Initiative finance team, Interpublic’s Shared Services team and media vendors. The successful candidate will posses and exhibit a high degree of professionalism in their conduct and communications.

RESPONSIBILITIES:

• Act as part of a centralized team that coordinates budget control reports (BCRs), holistic spend tracking and spend forecasts for Executive level reporting – with extensive use of Excel & Tableau.

• Operate as part of a team to ensure media buys are entered accurately in the applicable media system and questions and answers process are adhered to.

• Coordinate with the Initiative finance team to review draft billing and to obtain appropriate approvals from media planning & buying teams prior to submitting client invoices.

• Investigate and follow-up on discrepancies with appropriate team members to ensure clearance.

• Liaise with the media team and the Initiative finance team on media purchase authorizations (MPAs) and billing questions.

• Liaise with media vendors on accounts payable issues including discrepancy management and invoice coding.

• Liaise with shared services team to ensure billings and payables issues are resolved in a timely manner.

• Assist the overall team as needed on ad hoc projects and assignments relating to team operations.

QUALIFICATIONS:

• Professional or Educational background in Marketing or Advertising would give leverage to this application. (University graduate with a preference in Finance, Accounting, Business Administration or Marketing).

• Mid / Intermediate level of Financial or Accounting or related experience, preferably in a media agency or related industry (marketing, advertising, or technology)

• Proven experience and strong familiarity in media finance systems such as Media Ocean / DDS and Prisma is an asset

• Highly developed organizational skills with a strong attention to detail and accuracy

• Ability to manage high data entry volume

• Excellent communication skills (both written and verbal) and works well in a team setting

• Excellent interpersonal skills; strong internal and client relationship skills.

• Ability to work collaboratively as well as independently

• Ability to manage confidential data with a high level of discretion

• Exhibit a high degree of professionalism in conduct and communications

• Proficient in Microsoft Office Suite (Word,Excel and PowerPoint) and Tableau System

• Experience with finance reporting automation practices (Preferred but not required)

This is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.

Expected Salary: $43,000 - $50,000

Omnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant’s education, experience, knowledge, skills and abilities. In addition, Omnicom Media provides rewarding offerings such as:

Initiative unlocks business growth for the world’s most ambitious brands. We believe in the power of media to reshape our industry and orchestrate a brand’s entire consumer experience, by balancing both what unites people and what makes them different. When brands unite people in culture, they build Fame, and when brands connect individuals to their unique journeys, they build customer Flow. Initiative builds Fame and Flow for brands like Amazon, RBC, LEGO, Nintendo and Canada Goose. Media responsibility is at the forefront of everything we do, whether it’s creating media plans that reflect the diversity of our communities, promote brand safety, and foster sustainability. Our agency celebrates diversity in an inclusive environment where all of our 9,000+ strong talent across 90+ markets feel seen, heard, and valued. Our vision is to create not only a better media company, but also a better media industry, and maybe even a better world. Initiative Canada has received many of the industry’s most coveted awards, including two gold Strategy Media Agency of the Year awards, eight Cannes Lions, and a position on WARC's Top 50 Most Effective Media Agencies in the World. In 2023 Initiative was named the North American Network of the Year by the Festival of Media, and Global Network of the Year by both Ad Age and Ad Week. To learn more, visit initiative.com.

What's in it for you?

• Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
• A flexible hybrid work model that works for you.
• A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
• A chance to be part of and grow within a global network of agencies.
• The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.

Initiative is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to [e-mail]