Material Management Officer

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Burnaby; On-site; CAD 69,000 - 130,000; Full time

Job summary

An established industry player is seeking a Material Management Officer to oversee and streamline material management functions. This role involves coordinating the receipt and distribution of items, managing inventory, and ensuring the operational efficiency of specialized equipment. The ideal candidate will have a strong background in administration and client services, alongside the ability to thrive in a fast-paced environment. If you are passionate about optimizing processes and ensuring organizational success, this is a fantastic opportunity to contribute to a vital public service.

Qualifications

• 3 years experience in material management or related field.
• Experience coordinating multiple administrative activities.

Responsibilities

• Coordinate receipt and distribution of items and shipments.
• Administer inventory management and disposal of assets.

Skills

Client Service

Communication

Organizational Skills

Judgement

Initiative

Education

College certificate or diploma in applicable field

High school diploma

Tools

Word Processing Software

Spreadsheet Applications

Database Applications

Job description

Job Summary

Under the supervision of the Head, Corporate Services, the Material Management Officer is responsible for coordinating, planning, organizing and controlling material management functions within the Region.

• Coordinate the receipt of items by processing and verifying accuracy of items received with documentation.
• Inspect deliveries, damages or losses, initiate tracing action with companies and commercial carriers.
• Organize distribution and deployment/shipping of items by making necessary verifications against documents, preparing the items and hand delivery/pick up to/by clients.
• Control all specialized equipment by inspecting and maintaining in good working order and where necessary, operate special equipment requiring a certification.
• Coordinate delivery of shipments to and from HQ/Regions/District offices by determining the methods of transportation based on cost and urgency of requirements.
• Administer all activities with respect to tracking, inventory management and disposal of all regional non-consumable assets.
• Coordinate repair of furniture and furnishings by liaising with clients and companies.
• Prepare items and handle delivery/pick up to/by clients.
• Perform other duties related to technical and/or general office supplies stores.
  
  

Job Summary

Under the supervision of the Head, Corporate Services, the Material Management Officer is responsible for coordinating, planning, organizing and controlling material management functions within the Region.

• Coordinate the receipt of items by processing and verifying accuracy of items received with documentation.
• Inspect deliveries, damages or losses, initiate tracing action with companies and commercial carriers.
• Organize distribution and deployment/shipping of items by making necessary verifications against documents, preparing the items and hand delivery/pick up to/by clients.
• Control all specialized equipment by inspecting and maintaining in good working order and where necessary, operate special equipment requiring a certification.
• Coordinate delivery of shipments to and from HQ/Regions/District offices by determining the methods of transportation based on cost and urgency of requirements.
• Administer all activities with respect to tracking, inventory management and disposal of all regional non-consumable assets.
• Coordinate repair of furniture and furnishings by liaising with clients and companies.
• Prepare items and handle delivery/pick up to/by clients.
• Perform other duties related to technical and/or general office supplies stores.
  
  

Education

• College certificate or diploma in an applicable field (administration, management, business, trades training) and (3) years of experience**, or
• High school diploma and (4) years of experience**.
  
  

The College Certificate or Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

A higher level of Education (Undergraduate degree) may be used for some of the experience.

Experience

• Relevant experience is defined as:
• Experience providing administrative support, including: planning and coordinating multiple interrelated administrative activities
• Experience using a variety of software, including but not limited to: word processing, e-mail, database and spreadsheet applications
• Experience liaising with managers and employees at all levels
• Experience providing client services
  
  

Competencies

A Competency Based Interview will assess the candidate’s experience, knowledge and the following competencies:

• Client Service
• Communication
• Organizational/Multitasking
• Judgement
• Initiative
  
  

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances

• Experience in asset management, administering the life cycle of assets by tracking, receiving, transferring, loaning and disposal of assets.
  
  

Conditions of Employment

• Hold and maintain a valid and permanent full Canadian driver’s license
• Defined as a G Class (Ontario) or minimum of a Class 5 (remainder of Canada). Learner’s and Novice licenses will not be accepted.
• Ability to lift, carry, push and/or pull a minimum of 20 kgs (45 lbs) and maintain the physical demands of the position.
• Ability to use various hand tools and ladders.
• Forklift certification (will provide training)
  

Notes

You are invited to visit Canada.ca for tips on how to submit a powerful application: How to Submit a Powerful Application

Reference Links

• Salary Grade Breakdown
  
  

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA) . CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

Apply Now

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Government Administration

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