Marketing Strategy & Planning Specialist

Elastic; Canada; Remote; CAD 68,000 - 108,000; Full time

Benefits offered by this job

Health coverage for you and family

Flexible locations & schedules

Vacation days

Volunteer time

Parental leave

Job summary

Elastic, the Search AI Company, seeks a Marketing Strategy & Planning Specialist to join the Global Growth and Experiences Marketing (GGEM) team. You’ll help manage the global growth and experiential marketing budget, coordinate cross-functional teams, and keep programs running smoothly.

This early-career role focuses on learning how a global marketing org plans, spends, and delivers, while building relationships and improving collaboration across regions. Remote work within Canada is supported.

Qualifications

• Experience in project coordination or program management.
• Strong attention to detail with numbers, dates and next steps.
• Solid project management skills with multi-workstream juggling.
• Persistent, proactive follow-up to get things done.
• Good judgment and ability to escalate with context and recommendations.
• Discretion handling confidential information and budgets.
• Comfort with Excel/Google Sheets and forecasting processes.
• Strong written and verbal communication; adaptable messaging.

Responsibilities

• Coordinate budgets, track spend against plan, and flag variances.
• Partner with Finance and regional teams on forecasting and accruals.
• Maintain clear budget summaries and trackers for leadership.
• Plan and run all-hands and related team events.
• Prepare materials for business reviews and leadership meetings.
• Draft concise emails and polished presentations for diverse audiences.

Skills

Project coordination

Program management

Marketing operations

Finance operations

Event planning

Internal communications

Collaboration

Tools

G-Suite

Zoom

Slack

Workday Strategic Sourcing

Allocadia

Job description

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role:

We’re looking for a Marketing Strategy & Planning Specialist to join the Global Growth and Experiences Marketing (GGEM) team. You’ll report to the Head of Strategy & Planning (Chief of Staff), and work closely with the VP and senior leaders in the GGEM team.

Think of this role as the team’s connective tissue. On the business side, you’ll keep our global growth and experiential (field) marketing budget on track and our special projects moving. On the people side, you’ll run programs that shape our team culture, like our all-hands, and build relationships across the whole department to find ways everyone can work better together.

This is an early-career role for someone who is sharp, persistent, and trusted with sensitive information, and who also genuinely enjoys people and communications. You’ll learn how a global marketing organization plans, spends, and delivers, and you’ll help make it a great place to work while you do.

This role is remote within Canada, with a preference for Mountain / Pacific time.

What You Will Be Doing:

Budget & Financial Operations

• Help oversee the global growth and experiential marketing budget: track spend against plan, reconcile actuals, and flag variances early.
• Partner with Finance and regional marketing teams on forecasting, accruals, and quarterly budget reviews.
• Help hold marketing teams accountable to finance best practices and standards. You’ll monitor compliance, follow up persistently on gaps, and help teams understand and apply the process.
• Use our finance and planning tools to track budgets, spend, and approvals.
• Build clear budget summaries and trackers that make it easy for leaders to understand where we are and what needs a decision.

Team Culture & Connection

• Own our team culture programs, including planning and running our all-hands from agenda to follow-up.
• Create moments that bring a globally distributed team together, and keep them fresh by gathering feedback and trying new things.
• Build solid relationships across the whole department. You’ll be a familiar, friendly face to teams in every region and function.
• Help people work better together by connecting the right folks, smoothing out friction, and making it easy to collaborate across teams.

Project & Program Coordination

• Coordinate special projects on behalf of the group and the VP, from kickoff through completion: set timelines, assign owners, track dependencies, and follow up.
• Keep projects organized with clear plans, status updates, and documented next steps.
• Spot risks and gaps early, select what needs to be escalated and to whom, and raise it with a recommended path forward.

Communication & Executive Support

• Write concise, well-tailored emails, updates, and presentations for audiences ranging from regional teams to senior leaders.
• Prepare materials for business reviews, QBRs, and leadership meetings.
• Handle confidential business and financial information with discretion.
• Help maintain the team’s operating rhythm: planning calendars, recurring reviews, and process documentation.

Process & Tools

• Learn and use our finance, planning, and project management tools, and suggest ways to make our processes simpler and faster.

What You Bring:

• Experience in project coordination, program management, marketing operations, finance operations, event or internal communications, or a similar role. Internships and early-career experience count.
• Strong attention to detail, with a habit of double-checking numbers, dates, and next steps.
• Solid project management skills. You can juggle multiple workstreams, keep them organized, and follow through.
• Persistence. You follow up politely and consistently until things get done, even when it takes several tries.
• Good judgment. You know when to solve something yourself and when to escal a call, and you bring context and a recommendation when you do.
• Discretion with confidential information, including budget, headcount, and strategic planning details.
• Comfort with numbers and budgets. You’re at ease in spreadsheets (Excel or Google Sheets) and ready to learn financial processes like forecasting and variance tracking.
• Strong written and verbal communication. You can write crisp emails and build polished presentations, and you adjust your message to your audience.
• Real warmth and people skills. You’re energized by building relationships, you’re a natural connector, and you can hold people accountable in a way that’s respectful and clear.
• Comfort learning new software tools quickly.
• You’re collaborative and proactive, and you’re comfortable giving and receiving feedback.
• You’re located in Canada.

Bonus Points:

• Experience planning team events, all-hands, or internal programs.
• Experience at a B2B or SaaS company.
• Exposure to marketing, field marketing, or events.
• Familiarity with tools like G-Suite, Zoom, Slack, Workday Strategic Sourcing, and Allocadia - as well as common project management tools.

Additional Information - We Take Care of Our People:

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions, and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with a minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email [e-mail]. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws and can view the following posters linked below:

Family and Medical Leave Act (FMLA) Poster

Employee Polygraph Protection Act (EPPA) Poster

Please see here for our Privacy Statement.

Compensation for this role is in the form of base salary. This role does not have a variable compensation component. The typical starting salary range for new hires in this role is listed below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic’s stock program. Our total rewards package also includes a company-matched Registered Retirement Savings Plan (RRSP) with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:

$68,200—$107,900 CAD

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Vacancy Status: This is a posting for an existing vacancy. We are actively seeking to fill this position with a qualified candidate.