Marketing Operations & Communications Coordinator

Lakehead University; Northwestern Ontario; On-site; CAD 54,000 - 67,000; Full time

Job summary

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. The Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support.

The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication with attention to accuracy.
• Experience with financial tracking, reconciliations, procurement or admin support for senior leaders.
• Proficiency with Microsoft Office and project management tools such as Asana.
• Ability to work collaboratively with colleagues, leaders and external partners.

Responsibilities

• Coordinate departmental administrative operations, including scheduling meetings and managing the AVP’s calendar.
• Track budgets, prepare monthly updates, process invoices, PO’s, vendor payments and expense claims.
• Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy.
• Liaise with Finance, Procurement and vendors to move transactions forward.
• Maintain workflows and project management tools, identify process improvements.
• Serve as a first contact for communications requests and assist with content for emails, web and social media.
• Assist with campaign materials, content calendars, logistics and basic reporting.
• Track media coverage and assist with weekly media reports.
• Maintain confidential HR and departmental records, assist with recruitment and timesheets.
• Provide coordination and logistical support for projects and events.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Discretion and judgment

Collaborative work

Education

Diploma or certificate in office/administration

Tools

Microsoft Office

Asana

Drupal or CMS

Job description

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. The Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support.

The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.