Marketing Coordinator and Administrative Assistant (Gibsons, BC)

Anthem Properties Group; Gibsons; On-site; CAD 60,000 - 65,000; Full time

Job summary

An innovative company seeks a dynamic individual who thrives in a fast-paced environment to manage events and social media for a vibrant community hub. You will play a key role in fostering relationships with tenants and customers while executing engaging promotions. This is an exciting opportunity to contribute to a well-respected firm committed to community development and collaboration. If you're passionate about event planning and customer service, this role offers a chance to shine in a supportive and fun workplace.

Qualifications

• 2+ years of experience as an administrative assistant.
• Strong communication skills and attention to detail.

Responsibilities

• Develop and execute events and promotions for Sunnycrest Mall.
• Manage social media content and tenant inquiries.

Skills

Event Planning

Social Media Management

Communication Skills

Organizational Skills

Proficiency in MS Office

Ability to Multi-task

Customer Service

Education

Administrative Assistant Experience

Knowledge of Local Community

Tools

MS Office

Excel

Yardi

Job description

An innovative thinker who loves planning events, is energetic and flexible (not just from yoga), and works from a positive 'yes' attitude. Are these qualities others use to describe you? If so, we’re looking for you.

You have

• A knack for fostering positive relationships with all stakeholders—shopping centre customers, tenants, suppliers, and team members.
• Attention to detail, flexibility, and the ability to multi-task.
• Independence, self-motivation, and a strong work ethic.
• The ability to thrive in a fast-paced environment.

You will

• Develop, organize, and execute advertising, promotions, and special events for Sunnycrest Mall.
• Assist in designing, writing content, and creating promotional materials.
• Manage social media communities through regular, engaging content creation.
• Coordinate bookings for non-profit and community groups, managing insurance and third-party requirements.
• Maintain Sunnycrest Mall’s brand image and promote its visibility.
• Build strong relationships with tenants, vendors, and customers, providing proactive, exemplary service.
• Serve as the main contact for tenant inquiries and maintenance requests.
• Review, code, and track accounts payable invoices.
• Follow up on tenant rental payments, assist with rent collections, and handle tenant invoicing and inquiries.
• Collect tenant insurance certificates and ensure compliance.
• Prepare welcome packages, tenant notices, and correspondence.
• Assist the Property Manager with tenant move-ins and move-outs.
• Monitor tenant sales reports and disburse percentage rent invoices.
• Perform general reception duties (answer phones, greet guests, organize supplies, handle mail and courier packages).
• Perform miscellaneous duties as assigned.

You have

• Previous experience in event planning and social media management.
• At least 2+ years’ experience as an administrative assistant.
• Knowledge of the local community is a plus.
• Excellent communication skills, both oral and written.
• Strong organizational skills.
• Proficiency in MS Office and Excel.
• Understanding of Yardi or the ability to learn quickly.
• Ability to remain calm under pressure.
• A sense of humor.
• Flexibility and willingness to work occasional weekends and evenings.

Salary range: $60,000 - $65,000

Location: Sunnycrest Mall - 900 Gibsons Way, Gibsons, BC V0N 1V7

We work hard, work smart, collaborate in teams, challenge the status quo, and have fun. We believe in developing our people to reach their potential. Our culture values candid conversations, swift conflict resolution, and continuous coaching.

Anthem is a real estate development, investment, and management company committed to creating better spaces and stronger communities. Founded in 1991, Anthem employs over 850 people and has invested in, developed, or managed more than 400 projects across North America, including a growing residential portfolio of 44,000 homes.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.