Marketing Coordinator

Omnitrans; Montreal (administrative region); Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work environment

Health & dental coverage

Telemedicine access

Career growth

Job summary

Omnitrans, part of Fastfrate Group, seeks a Marketing Coordinator in Montreal to support planning, coordination, and execution of marketing programs across transport and logistics offerings. You’ll work with Marketing, Sales, Operations, and technology teams to ensure accurate, timely delivery of communications, collateral, campaigns, and events.

You will assist day-to-day marketing activities including collateral, digital marketing, internal/external communications, market research, and driver

Qualifications

• 1–3 years of experience in marketing, communications, digital marketing, sales support, project coordination, or related role.
• College diploma or university degree in Marketing, Business, Communications, or related discipline preferred.
• Experience within transportation, logistics, warehousing, or B2B environment is an asset.
• Strong written and verbal communication skills.
• Strong organizational and project coordination capabilities.
• Experience developing or coordinating marketing materials and communications.
• Experience working with websites and CMS such as WordPress is preferred.
• Experience with CRM, email marketing, marketing automation, or other marketing technology platforms is an asset.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Experience with digital marketing, social media, content development, and marketing analytics is an asset.

Responsibilities

• <p>Marketing Program Coordination: maintain calendars, trackers, schedules, and planning tools.</p>
• <p>Coordinate with stakeholders and suppliers to complete initiatives on schedule.</p>
• <p>Support customer acquisition, cross-selling, brand awareness, and engagement programs.</p>
• <p>Coordinate production and distribution of marketing materials.</p>
• <p>Support special marketing projects and corporate initiatives as required.</p>
• <p>Digital Marketing Support: assist with email marketing, digital campaigns, landing pages, and forms.</p>
• <p>Ensure digital content is accurate, current, and aligned with brand standards.</p>
• <p>Content, Brand & Communications: assist with customer-facing and internal marketing communications.</p>
• <p>Coordinate creation/maintenance of brochures, presentations, ads, trade show materials.</p>
• <p>Develop content for websites, email campaigns, social media, newsletters, and sales materials.</p>
• <p>Proofread materials for accuracy and brand compliance.</p>
• <p>Maintain libraries of marketing assets and brand resources.</p>
• <p>Ensure brand standards are applied across materials.</p>
• <p>Coordinate with external agencies, designers, printers, and photographers.</p>
• <p>Sales Enablement: support sales with updated materials and tools.</p>
• <p>Develop/update presentations, product sheets, case studies, proposals, and success stories.</p>
• <p>Coordinate requests for marketing materials and communications from Sales.</p>
• <p>Ensure Sales has access to current, approved materials.</p>
• <p>Demonstrate how Fastfrate Group capabilities combine into solutions.</p>
• <p>Assist with sales meetings, presentations, conferences, and other initiatives.</p>
• <p>Campaign & Lead Generation Support: execute campaigns across channels.</p>
• <p>Coordinate campaign activities, lists, landing pages, and communications.</p>
• <p>Support lead follow-up, campaign reporting, and CRM data.</p>
• <p>Track activities and prepare performance reports.</p>
• <p>Maintain marketing information in CRM and marketing platforms.</p>
• <p>Market & Competitive Research: gather industry info and opportunities.</p>
• <p>Maintain competitive intelligence and market research files.</p>
• <p>Support customer segmentation and target account research.</p>
• <p>Compile market info into presentations and summaries for leadership.</p>
• <p>Monitor industry news relevant to Fastfrate Group.</p>
• <p>Events & Trade Shows: coordinate events, registrations, displays, and logistics.</p>
• <p>Coordinate promotional items and on-site materials.</p>
• <p>Support pre/post-event marketing activities and inventories.</p>
• <p>Marketing Administration & Reporting: maintain budgets, POs, vendor data, and records.</p>
• <p>Prepare regular marketing activity and performance reports.</p>
• <p>Maintain contact lists and distribution databases.</p>
• <p>Provide general admin support to Marketing.</p>

Skills

Strong written & verbal communication

Organizational & project coordination

Marketing materials coordination

CRM & marketing automation

Education

Marketing/business/communications degree or diploma

Tools

WordPress

Microsoft Office (PowerPoint, Excel, Word, Outlook)

Job description

If you are looking for a positive work environment, a sense of belonging, purpose and happiness of human dimensions, where collaboration and continuous improvement are part of your day-to-day, and where you have a direct impact on the customer experience, you are at the right place!

Omnitrans, part of a Fastfrate Group, is currently searching for a Marketing Coordinator to join our Sales & Marketing team in Montreal.

The Marketing Coordinator is responsible for supporting the planning, coordination, and execution of marketing programs and initiatives across Fastfrate Group’s portfolio of transportation, logistics, warehousing, distribution, customs, and supply chain solutions.

This role works closely with Marketing, Sales, Operations, Technology, and the operating companies within Fastfrate Group to help ensure marketing initiatives, customer communications, digital content, sales materials, campaigns, and events are delivered accurately, consistently, and on schedule.

The Marketing Coordinator will support the day-to-day administration and execution of Fastfrate Group marketing activities, including marketing collateral, sales enablement materials, digital marketing programs, internal communications, customer communications, market research, and campaign coordination. The role will also assist with the ongoing driver/employee recruiting efforts.

Marketing Program Coordination

• Maintain marketing calendars, project trackers, campaign schedules, and other planning tools.
• Work with internal stakeholders and external suppliers to ensure marketing initiatives are completed accurately and on schedule.
• Assist with the development and execution of customer acquisition, cross-selling, brand awareness, and customer/employee engagement programs.
• Coordinate the production and distribution of marketing materials.
• Support special marketing projects and corporate initiatives as required.

Digital Marketing Support

• Assist with email marketing, digital campaigns, landing pages, online forms, and other digital marketing initiatives for both customer-facing and driver recruiting efforts
• Help ensure digital content is accurate, current, consistent, and aligned with Fastfrate Group brand standards.

Content, Brand & Communications

• Assist with the development of customer-facing and internal marketing communications.
• Coordinate the creation and maintenance of brochures, product sheets, presentations, advertisements, customer communications, trade show materials, and other marketing collateral.
• Support the development of content for websites, email campaigns, social media, presentations, newsletters, and sales materials.
• Proofread and review marketing materials for accuracy, consistency, grammar, and brand compliance.
• Maintain organized libraries of marketing materials, photography, logos, templates, presentations, and other brand assets.
• Help ensure Fastfrate Group and operating company brand standards are consistently applied across marketing materials.
• Coordinate with external agencies, designers, printers, photographers, and other marketing suppliers when required.

Sales Enablement

• Support Sales teams by coordinating and maintaining customer-facing sales materials.
• Assist with the development and updating of presentations, product sheets, case studies, proposal content, customer success stories, and sales tools.
• Coordinate requests from Sales for marketing materials and customer communications.
• Help ensure Sales teams have access to current and approved marketing materials.
• Support the development of materials demonstrating how multiple Fastfrate Group capabilities can be combined into integrated customer solutions.
• Assist with sales meetings, customer presentations, conferences, and other commercial initiatives.

Campaign & Lead Generation Support

• Assist with the execution of marketing campaigns designed to generate customer awareness, engagement, and sales opportunities.
• Coordinate campaign activities across email, digital, social media, direct marketing, events, and other channels.
• Support the development of campaign lists, marketing databases, landing pages, communications, and campaign materials.
• Work with Sales and Marketing teams to help coordinate lead follow-up and campaign reporting.
• Track campaign activities and assist with measuring results and preparing performance reports.
• Maintain accurate marketing and campaign information within CRM and marketing technology platforms.

Market & Competitive Research

• Conduct research on transportation, logistics, warehousing, distribution, freight forwarding, customs, and supply chain markets.
• Assist with gathering information on competitors, industry trends, customer needs, emerging markets, and new business opportunities.
• Maintain competitive intelligence and market research files.
• Support customer segmentation and target account research.
• Compile market information into presentations, reports, and summaries for Marketing, Sales, and leadership.
• Monitor industry news and developments relevant to Fastfrate Group and its operating companies.

Events & Trade Shows

• Coordinate marketing requirements for trade shows, customer events, conferences, sponsorships, sales meetings, and corporate events.
• Assist with event registration, displays, signage, promotional materials, communications, and logistics.
• Coordinate promotional merchandise and branded materials.
• Support pre-event and post-event marketing activities.
• Maintain schedules and inventories for trade show materials and promotional items.

Marketing Administration & Reporting

• Maintain marketing project files, budgets, purchase orders, invoices, vendor information, and marketing records.
• Coordinate marketing approvals and ensure completed materials are properly archived.
• Assist with monitoring marketing expenses against approved budgets.
• Prepare regular marketing activity and performance reports.
• Maintain contact lists, distribution lists, marketing databases, and other marketing information.
• Provide general administrative and coordination support to the Marketing department as required.

What You Bring

• 1–3 years of experience in marketing, communications, digital marketing, sales support, project coordination, or a related role.
• College diploma or university degree in Marketing, Business, Communications, or a related discipline preferred.
• Experience within transportation, logistics, supply chain, warehousing, freight forwarding, or another B2B environment is considered an asset.
• Strong written and verbal communication skills.
• Strong organizational and project coordination capabilities.
• Experience developing or coordinating marketing materials and communications.
• Experience working with websites and content management systems such as WordPress is preferred.
• Experience with CRM, email marketing, marketing automation, or other marketing technology platforms is an asset.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Experience with digital marketing, social media, content development, and marketing analytics is an asset.

What We Offer

• Be part of a well-established international company, combining 45 years of experience in Customs Brokerage & Logistics services.
• Have an impact on the growth of the company.
• A hybrid work environment.
• 24/7 telemedicine platform and an extra healthcare account expense.
• Have access to a complete insurance program of dental & medical services.
• Grow your career in a reputable company.
• Work in a flexible company with an agile mindset.

Omnitrans is committed to creating and maintaining an accessible and inclusive work environment to eliminate discrimination based on age, skin colour, origin, religion, sex, sexual orientation and any other characteristic.