Marketing & Communications Coordinator

Envision Financial; Victoria; On-site; CAD 45,000 - 60,000; Full time

Job summary

Envision Financial is seeking a Marketing & Communications Coordinator. This role involves providing administrative support to the Marketing & Communications Team, managing budgets, supporting communication channels, and building relationships within the organization. An excellent entry point for career growth, ideal for energetic and service-oriented candidates.

Qualifications

• Minimum 2 years in an administrative or executive assistant role.
• Experience in marketing or communications is a plus.
• Energetic and adaptable to dynamic environments.

Responsibilities

• Supporting marketing and communication tasks and onboarding new team members.
• Managing social media tracking, event administration, and volunteer coordination.
• Providing daily administrative support to the VP and preparing documents.

Skills

Strong communication

Relationship-building skills

Critical thinking

Problem-solving skills

Exceptional service skills

Proficiency with Microsoft Office Suite

Comfort with online systems

Education

2-year certificate in administrative or business-related program

Job description

We are currently seeking a Marketing & Communications Coordinator to join our team.

The Marketing & Communications Coordinator is responsible for providing all aspects of administrative support to the Marketing & Communications Team. This role involves functions such as scheduling, logistics, handling confidential information, budget management, and office coordination. The coordinator will build strong relationships within the organization and will have a broad view of all marketing and communication activities, making it an excellent entry point for career growth in this area.

Typical responsibilities include:

• Department Support: Supporting marketing and communication tasks, onboarding new team members, maintaining awareness of department priorities, and creating progress reports.
• Marketing, Community, & Communications Support: Managing social media tracking, event administration, volunteer coordination, and supporting communication channels like email and publications.
• Administration: Providing daily administrative support to the VP of Marketing and Communications, preparing documents, coordinating facilities, and maintaining relationships with resources.
• Budget Management: Tracking budgets, processing invoices, purchase orders, and expense reports, and communicating budget status.
• Meeting Coordination: Scheduling and planning meetings, preparing agendas, taking notes, and supporting presentation creation.
• Leader Support: Offering confidential support, assisting leadership, and managing travel arrangements and related expenses.

Required Skills, Experience & Qualifications:

• 2-year certificate in administrative or business-related program.
• At least 2 years of experience in an administrative or executive assistant role.
• Experience in marketing or communications is an asset.
• Energetic, curious, and capable of thriving in a dynamic environment.
• Exceptional service skills in a fast-paced setting.
• Strong communication and relationship-building skills.
• Proficiency with Microsoft Office Suite, especially Outlook.
• Comfort with online systems and web content management.
• Critical thinking, problem-solving skills, and ability to work independently.
• Understanding of risk management and adherence to policies.