Manager, Talent Acquisition Operations

Restaurant Brands International; Toronto; On-site; CAD 105,000 - 115,000; Full time

Benefits offered by this job

Global paid parental leave

Telemedicine

Mental wellness support

Employee benefits

Job summary

Restaurant Brands International is seeking a Manager, Talent Acquisition Operations in Toronto, on-site five days a week. You will optimize recruiting operations, partner with recruiters, HR, technology, and vendors, and drive data-driven improvements to the candidate and hiring-manager experience.

The role emphasizes process documentation, training delivery, and change-management for new tools and workflows, with strong emphasis on operational excellence in a global company.

Qualifications

• 4+ years of professional experience in Talent Acquisition or related operations.
• Experience supporting recruiting processes, systems, or technology-enabled improvements.
• Strong communication and stakeholder-management skills.

Responsibilities

• Manage and improve day-to-day Talent Acquisition operations for consistency and efficiency.
• Support TA technology platforms, workflows, configurations, and issue resolution.
• Analyze recruiting data and metrics to identify improvements.
• Coordinate with recruiters, HR, and vendors on process updates and adoption.
• Develop training materials and deliver system user training.

Skills

Talent acquisition operations

HR technology

Stakeholder management

Data analytics

Tools

Workday Recruiting

Phenom

Paradox

Job description

Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world. Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with nearly $45 billion in annual system-wide sales and over 32,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands – TIM HORTONS®, BURGER KING®, POPEYES®, and FIREHOUSE SUBS®. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities. RBI is committed to growing the TIM HORTONS®, BURGER KING®, POPEYES® and FIREHOUSE SUBS® brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc.

About The Opportunity

Join RBI’s Talent Acquisition team as a Manager, Talent Acquisition Operations. In this hands‑on role, you will support the day‑to‑day effectiveness of our recruiting operations, systems, and processes. You will partner with recruiters, hiring managers, HR, Technology, and external vendors to improve the candidate and hiring‑manager experience, increase recruiter efficiency, and ensure consistent execution across markets. This is an ideal opportunity for an operationally strong Talent Acquisition or HR Technology professional who enjoys solving problems, improving processes, and turning ideas into practical, scalable solutions. This position is based at our Toronto, Canada Restaurant Support Center and is on‑site five days per week.

What You’ll Work On

• Manage and improve day‑to‑day Talent Acquisition operational processes, with a focus on consistency, efficiency, and user experience.
• Support administration and optimization of TA technology platforms, including ATS and CRM tools, workflows, permissions, configurations, and issue resolution.
• Analyze recruiting data and operational metrics—including time to fill, funnel conversion, source effectiveness, and system adoption—to identify opportunities for improvement.
• Partner with recruiters, HR, HR Technology, Legal, Technology, and other internal teams to implement process updates and resolve operational issues.
• Coordinate and support TA technology enhancements, integrations, vendor releases, testing, and rollout activities.
• Create and maintain clear process documentation, standard operating procedures, job aids, and governance materials.
• Develop and deliver training and communications for recruiters, hiring managers, and other system users.
• Support change‑management activities for new tools, workflows, and process improvements, gathering feedback and helping drive adoption.
• Manage vendor relationships for assigned tools and services, including issue escalation, regular check‑ins, and tracking deliverables.

What You’ll Bring

Technical & Platform Expertise

• Hands‑on experience administering, supporting, or optimizing an Applicant Tracking System, CRM, or related HR technology platform.
• Working knowledge of recruiting workflows, data fields, reporting, integrations, and user access management.
• Experience creating and interpreting recruitment reports and dashboards.
• Familiarity with automation and AI‑enabled recruiting tools that improve sourcing, screening, scheduling, or candidate engagement.

Operational & Analytical Thinking

• A process‑improvement mindset and ability to identify operational gaps, assess root causes, and implement practical solutions.
• Strong attention to detail, with the ability to manage multiple priorities and follow through on commitments.
• Comfort using data and feedback to make recommendations and measure the impact of changes.
• Ability to balance global standards with local business needs.

Stakeholder Engagement & Communication

• Ability to build productive relationships with recruiters, frontline managers, HR partners, technology teams, and vendors.
• Clear, concise written and verbal communication skills, including the ability to explain processes and systems to varied audiences.
• Experience developing training materials, facilitating user training, or providing system support.

Project & Change Leadership

• Experience coordinating projects, process rollouts, system enhancements, or technology implementations.
• Ability to organize project plans, track actions and risks, coordinate testing, and support successful adoption.
• Experience maintaining documentation and supporting compliance with established processes and data standards.

Required Qualifications

• 4+ years of professional experience in Talent Acquisition, Talent Acquisition Operations, HRIS, HR Technology, or a related operational role.
• Hands‑on experience supporting recruiting processes, systems, or technology‑enabled improvements.
• Demonstrated ability to manage multiple projects and priorities in a fast‑paced environment.
• Strong communication and stakeholder‑management skills.
• Ability to work on‑site five days per week.

Preferred Qualifications

• Experience with Workday Recruiting, Phenom, Paradox, or similar ATS, CRM, automation, or candidate‑experience platform.
• Experience in a large, multi‑site, or global organization.
• Background in project coordination, technology implementations, process improvement, or change management.
• Experience working with recruiting analytics, dashboards, or operational reporting.
• Highly organized, process‑driven, intellectually curious, and motivated to improve how teams work.

Base salary range of $105,000 - $115,000 CAD. Base salary for this position may vary based on relevant factors such as experience, education, location, and skills. This position is eligible to participate in the Company’s annual discretionary bonus plan, subject to the terms and conditions of the incentive program, based on individual and company performance metrics. This position may also be eligible for additional compensation in the form of equity grants pursuant to the Company’s long‑term incentive plan.

This posting is for an existing vacancy.

Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI’s policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.