Manager, Procurement & Vendor Management

Canadian Real Estate Association; Ottawa; On-site; CAD 96,000 - 120,000; Full time

Benefits offered by this job

Remote work options

Flexible hours

Professional development

Job summary

REALTOR.ca is seeking a Manager, Procurement & Vendor Management in Ottawa, ON to lead procurement governance, vendor management, and contract lifecycle oversight. This hands-on role partners with IT, Product, Technology, Sales, Marketing, Finance and Legal to align procurement with organizational goals while ensuring governance and compliance.

Hybrid or remote work options are available. The role requires 5+ years in procurement, vendor management, or contract management, a relevant degree,

Qualifications

• Bachelor’s degree in business administration, supply chain, procurement, finance, or related field.
• Minimum five years of progressive experience in procurement, vendor management, or contract management.
• Experience with SaaS and technology procurement and vendor governance.
• Experience managing vendor and contract lifecycle, including negotiations and renewals.
• Strong negotiation, communication, and stakeholder-management skills.
• Professional procurement or supply chain designation preferred.

Responsibilities

• Develop and maintain enterprise procurement policies, processes, and standards.
• Establish procurement governance frameworks, approval workflows, and spending controls that support consistent practices across departments.
• Lead sourcing and vendor selection processes for strategic purchases.
• Drive procurement planning aligned with organizational priorities and budgets.
• Develop procurement and vendor management KPIs, dashboards, and executive reporting covering spend, savings, performance, and key risks.
• Own the enterprise vendor management program, including the centralized vendor inventory and vendor ownership framework.
• Oversee vendor onboarding, performance evaluation, and offboarding.
• Monitor vendor performance against contractual obligations, service levels, and business expectations.
• Conduct regular business reviews with key suppliers and address performance concerns.
• Lead contract lifecycle management processes and maintain the centralized contract repository.
• Coordinate contract reviews with Legal, Security, and relevant business stakeholders.
• Proactively manage contract renewals, renegotiations, commitments, and expiration risks.
• Ensure contractual terms align with business requirements and organizational risk tolerance.
• Escalate significant contractual issues and risks to leadership as required.
• Partner with Finance to support spending visibility, budget alignment, and annual planning and forecasting for procurement and vendor-related costs.
• Monitor vendor spending, financial commitments, and contract obligations.
• Identify and lead cost-saving and operational efficiency opportunities, including vendor rationalization and consolidation.
• Coordinate invoice validation, processing, and tracking with Finance and relevant business owners.
• Ensure vendor due diligence processes are applied consistently.
• Coordinate vendor security, privacy, compliance, and third-party risk assessments with Risk and Security.
• Monitor vendor compliance with internal policies, regulatory requirements, and contractual commitments.
• Identify and support the mitigation of supplier concentration, contractual, financial, and operational risks.
• Establish governance for software subscriptions and cloud services, including licensing commitments and renewals.
• Monitor software utilization and licensing effectiveness to reduce unused or redundant technologies.
• Partner with business teams to develop and support technology vendor strategies.
• Build and lead the procurement and vendor management function, establishing functional goals, processes, and improvement priorities.
• Act as a trusted advisor to senior leadership and business partners on procurement, vendor, and supplier matters.

Skills

Negotiation

Communication

Stakeholder management

SaaS procurement

Vendor governance

Contract management

Budgeting & spend analysis

Procurement systems

Education

Bachelor’s degree in business administration, supply chain management, procurement, finance, or related field

Tools

Procurement systems

Job description

Full Time Ottawa, ON, CA

3 days ago Requisition ID: 1097

Salary Range: $96,000.00 To $120,000.00 Annually

Reports To:Director, IT Operations

Role Type: Full-time

Workplace type:Hybrid or Remote

Reports To:Director, IT Operations

Role Type: Full-time

Location:Ottawa, ON

Workplace type:Hybrid or Remote

Effective:August 2026

About Us

REALTOR.ca is a cornerstone of Canada’s real estate market, dedicated to helping millions of Canadians find attainable housing across the country. As the leading real estate platform in Canada, we offer the most comprehensive listings and resources to assist consumers in finding their dream homes.

At REALTOR.ca, we are committed to supporting REALTOR® members’ businesses and fostering consumer trust and loyalty. Our dedication to delivering value and continuously adapting to market demands ensures that REALTOR.ca is more than just a listing service- it is the heart of the Canadian real estate experience.

Join us and be a part of a team that is at the forefront of the real estate industry, making a significant impact on the lives of Canadians every day.

Position Overview

The Manager, Procurement & Vendor Management is responsible for building and leading the organization's procurement governance, vendor management, contract lifecycle oversight, and supplier performance programs. This role establishes and enforces procurement standards, drives vendor accountability, improves cost control and efficiency, and reduces risk.

This is a hands‑on role that acts as a strategic partner to the leadership team, including IT, Product, Technology, Sales, Marketing, Finance, and Legal, ensuring that procurement and vendor management decisions align with organizational goals while maintaining appropriate governance and compliance standards. Initially, the role will not have direct reports.

Scope

The role will initially provide leadership across:

• Procurement strategy, governance, and policy development
• Vendor lifecycle management and supplier performance oversight
• Strategic sourcing, contract management, and commercial negotiations
• Third‑party risk, compliance, and due diligence programs
• Vendor spend visibility, invoice validation, processing, and tracking.
• Vendor services utilization and efficiency, cost optimization, and value realization.
• Management of procurement, contract and vendor management systems.
• Procurement reporting, analytics, and executive decision support
• Cross-functional partnership with all business units and leaders on procurement and vendor-related initiatives

Function

The Manager, Procurement & Vendor Management is expected to establish governance, processes, tools, and reporting while directly managing strategic sourcing activities, vendor relationships, contract negotiations, and procurement oversight.

Key Responsibilities

Procurement Leadership & Governance

• Develop and maintain enterprise procurement policies, processes, and standards.
• Establish procurement governance frameworks, approval workflows, and spending controls that support consistent practices across departments.
• Lead sourcing and vendor selection processes for strategic purchases.
• Drive procurement planning aligned with organizational priorities and budgets.
• Develop procurement and vendor management KPIs, dashboards, and executive reporting covering spend, savings, performance, and key risks.

Vendor Management

• Own the enterprise vendor management program, including the centralized vendor inventory and vendor ownership framework.
• Oversee vendor onboarding, performance evaluation, and offboarding.
• Monitor vendor performance against contractual obligations, service levels, and business expectations.
• Conduct regular business reviews with key suppliers and address performance concerns.

Contract & Renewal Management

• Lead contract lifecycle management processes and maintain the centralized contract repository.
• Coordinate contract reviews with Legal, Security, and relevant business stakeholders.
• Proactively manage contract renewals, renegotiations, commitments, and expiration risks.
• Ensure contractual terms align with business requirements and organizational risk tolerance.
• Escalate significant contractual issues and risks to leadership as required.

Financial & Budget Management

• Partner with Finance to support spending visibility, budget alignment, and annual planning and forecasting for procurement and vendor-related costs.
• Monitor vendor spending, financial commitments, and contract obligations.
• Identify and lead cost-saving and operational efficiency opportunities, including vendor rationalization and consolidation.
• Coordinate invoice validation, processing, and tracking with Finance and relevant business owners.

Risk, Compliance & Security Oversight

• Ensure vendor due diligence processes are applied consistently.
• Coordinate vendor security, privacy, compliance, and third-party risk assessments with Risk and Security.
• Monitor vendor compliance with internal policies, regulatory requirements, and contractual commitments.
• Identify and support the mitigation of supplier concentration, contractual, financial, and operational risks.

SaaS & Technology Vendor Governance

• Establish governance for software subscriptions and cloud services, including licensing commitments and renewals.
• Monitor software utilization and licensing effectiveness to reduce unused or redundant technologies.
• Partner with business teams to develop and support technology vendor strategies.

Leadership & Stakeholder Management

• Build and lead the procurement and vendor management function, establishing functional goals, processes, and improvement priorities.
• Act as a trusted advisor to senior leadership and business partners on procurement, vendor, and supplier matters.

Qualifications & Skills

• Bachelor’s degree in business administration, supply chain management, procurement, finance, or a related field, or an equivalent combination of education and relevant experience.
• Minimum five (5) years of progressive experience in procurement, vendor management, strategic sourcing, or contract management.
• Experience managing the vendor and contract lifecycle, including negotiations, supplier performance, renewals, risk, and issue resolution.
• Experience developing or improving procurement governance, policies, processes, or transformation initiatives.
• Experience with SaaS and technology procurement and vendor governance.
• Strong commercial and financial acumen, including budgeting, spend analysis, cost management, and cost optimization.
• Strong negotiation, communication, and stakeholder-management skills, with the ability to influence decisions and present recommendations to executive leadership.
• Experience using procurement, contract lifecycle, or vendor management systems.
• Sound judgment and a hands‑on approach, with the ability to create structure and practical processes in an evolving environment.
• Professional procurement or supply chain designation, such as SCMP, CPSM, or MCIPS, is preferred.
• Additional certification in project management, vendor or contract management, IT service management, or supplier risk management is considered an asset.

What Success Looks Like

• Establish a centralized vendor and contract repository.
• Implement procurement governance and approval workflows.
• Achieve measurable vendor spend visibility across the organization.
• Reduce vendor duplication and improve SaaS utilization.
• Improve renewal management and eliminate unplanned contract renewals.
• Deliver annual cost savings and optimization targets.
• Establish operational and executive procurement and vendor reporting dashboards.

About the Team

We are a diverse and talented group of professionals passionate about technology and innovation. We value collaboration, creativity, and continuous learning. As a part of the development team, you will join a supportive team that encourages knowledge sharing and professional growth. We foster a positive and inclusive work environment where all team members’ contributions are valued.

Company Culture

At REALTOR.ca, we pride ourselves on our dynamic and inclusive company culture. We believe that a great workplace is built on mutual respect, open communication, and a shared commitment to excellence. Our team enjoys a flexible work environment that promotes work-life balance, with options for remote work and flexible hours. We also offer opportunities for professional development and career advancement, ensuring that our employees can grow alongside the company.

We thank all applicants for their interest; however, only those under consideration for the role will be contacted.

At REALTOR.ca, we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs. As an equal opportunity employer, we value the unique perspectives and experiences that each team member brings.