Manager, Office Services

Teck Resources Limited; Vancouver; On-site; CAD 135,000 - 167,000; Full time

Job summary

An established industry player is seeking a Manager of Office Services to lead and coordinate office and personnel services. This role involves overseeing a significant travel program, managing office redesign initiatives, and ensuring compliance with safety standards. The ideal candidate will possess strong leadership and organizational skills, with a proven track record in managing teams and budgets. Join a company that values diversity and offers a comprehensive benefits package, including health care and performance bonuses, while fostering a culture of inclusivity and professional growth.

Benefits

Annual Performance Bonus

Profit Share Plan

Health Spending Account

Personal Spending Account

Extended Health Care

Dental and Vision Care

Life Insurance and Disability Coverage

Paid Sick Leave, Vacation and Holidays

Virtual Telemedicine

Employee and Family Assistance Program

Qualifications

• 7-10 years of related work experience in a corporate environment.
• Demonstrated experience in leading teams and managing budgets.

Responsibilities

• Coordinate the delivery of office and personnel services efficiently.
• Manage the $7M Travel program and negotiate contracts with suppliers.
• Supervise office safety initiatives and ensure compliance with standards.

Skills

Problem Solving

Planning

Organizational Skills

Communication Skills

Interpersonal Skills

Leadership

Education

Secondary Level Education Diploma

Two-Year Degree or Related Post-Secondary Education

Related Certification or Certificate

Job description

Teck is a leading Canadian resource company focused on responsibly providing the metals essential for global development and the energy transition while caring for the people, communities and land that we love.

Teck's two regional business units, North America and Latin America, are responsible for Teck's assets through all phases of safe, sustainable development, operation and closure. The business units are supported by enterprise-wide functions that set strategic direction, establish standards and provide governance, as well as supporting the business through shared services, centres of excellence and business partnering.

Reporting to the Head, HR Services & System Transformation, the Manager, Office Services is responsible for coordinating and running the efficient delivery of a variety of office and personnel services and infrastructure, as well as the Teck travel management and executive auto programs.

Responsibilities

• Be a courageous safety leader, adhere to and sponsor safety, wellness and environmental rules and procedures
• Lead staff in areas of Office & Library Services alongside office lease and sub-lease arrangements with tenant and landlord
• Coordinate with the Executive Vice President and Chief Legal and Sustainability Officer to arrange for subleases, new Vancouver leases, relinquishment of space and renovations
• Work with Office Redesign Program Manager to support office redesign initiatives, including design, strategy, and implementation
• Coordinate all internal moves to ensure compliance with Teck’s requirements and building standards
• Own the $7M Travel program and update the Corporate Travel Policy as required
• Negotiate semi-annual contracts with airlines and North American car rental supplier(s)
• Administer an annual international hotel RFP process to ensure cost-effective hotels are available in the cities in which we frequent or have office/site locations (approximately 100 hotel properties)
• Manage Travel Agency relationship, address employee travel service concerns and liaise with other Teck travel agencies and Teck Site Travel Reps to ensure discounts are shared
• Handle the executive & site vehicle leases and vehicle allowance program, including policy and guidelines, and taxable benefits
• Run the parking account for Bentall 5 and be responsible for the coordination of program benefits and taxable benefit calculations
• Prepare, handle and approve costs for the Office Services budget of over $9 million
• Liaise with building owners and building services representatives regarding day-to-day maintenance, safety and security issues, renovations, leasing and to ensure Teck is up to date with building information
• Lead the policy and be responsible for the administration of tickets for the Rogers Arena suite and club seats, including catering
• Ensure the Office Services staff provides courteous and professional assistance to all employees and guests to the company
• Supervise the efficient, reliable, and timely delivery of intra-company mail
• Ensure provision of cost-effective purchasing of office supplies, equipment, office furniture and miscellaneous services relating to office moves & maintenance
• Negotiate leases and contract terms while conducting RFP call-outs every 2-4 years
• Handle the Corporate Credit Card program for Vancouver, USA and Canadian sites to ensure all guidelines and protocol are followed
• Supervise office safety initiatives and programs in the Vancouver office which includes providing resource training to Emergency Crew, updating Teck's Emergency Plan and other safety related documents while ensuring adequate safety and emergency supplies are present on every floor
• Liaise with Bentall 5 building management to address any safety concerns
• Conduct special projects and handle special requests from senior management, relating to administration as assigned

Qualifications

• Secondary level education diploma; two-year degree or related post-secondary education preferred
• Related certification or certificate preferred
• 7-10 years of related work experience in a corporate environment
• Demonstrated experience in crafting and leading teams comprised of employees, vendor partners, contractors, and consultants, handling their associated budgets
• Previous management and leadership experience
• Strong ability to problem solve
• Strong planning and organizational skills with a strong attention to detail
• Excellent communication, interpersonal and collaboration skills

Why Join Us?

At Teck, we offer more than just a job – we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure.

Teck employees receive access to our total rewards program and comprehensive benefits package that promote physical, mental, financial, and emotional well-being. This includes but is not limited to: Annual Performance Bonus.

• Profit Share Plan
• Health Spending Account
• Personal Spending Account
• Extended Health Care
• Dental and Vision Care
• Life Insurance and Disability Coverage
• Paid Sick Leave, Vacation and Holidays
• Virtual Telemedicine and additional support for overall well-being
• Employee and Family Assistance Program (EFAP)

Salary Range: $135,000.0 - $167,000.0

The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

About Teck

At Teck, we value diversity. Our teams work collaboratively and respect each person’s unique perspective and contribution.

Teck is one of Canada's leading mining companies, focused on providing products that are essential to building a better quality of life for people around the globe. Our commitment to our people is why Teck has been named one of Canada’s Top 100 Employers for seven consecutive years, listed as one of Canada’s Top Employers for Young People and named to the 2024 Bloomberg Gender-Equality Index. The pursuit of sustainability guides Teck's approach to business and we are proud to be recognized as one of the 2024 Global 100 Most Sustainable Corporations by Corporate Knights. Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.