Manager of surgical access and administrative services
Geosam Capital
Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.
Benefits offered by this job
Job summary
Lacroix Medical Group in Quebec City and Laval seeks a Surgical Access and Administrative Services Manager to lead the pre-operative and administrative teams, ensuring smooth patient flow and optimal OR capacity. You will oversee the administrative offices and drive performance improvements across surgical services.
You will collaborate with clinical teams, HR, finance, and quality to sustain growth and high-quality patient care, while advancing patient access and operational excellence.
Qualifications
- University degree in administration or related field; asset if in healthcare.
- Minimum of 5 years of experience managing teams and administrative processes.
- Healthcare sector, surgical setting, or regulated environment experience is an asset.
- Excellent command of French and English (spoken and written).
Responsibilities
- Lead pre-operative and administrative teams in Quebec City and Laval.
- Ensure smooth patient administrative journey and optimize the pre-operative pathway.
- Collaborate with OR managers, clinical teams, HR, finance, quality, and external partners.
- Develop and monitor performance indicators and dashboards.
- Plan staffing, scheduling, and replacements; drive continuous improvement.
Skills
Education
Tools
Job description
The Lacroix Medical Group is a major player in Quebec's private healthcare sector, structured around three core areas of activity:
- Network of medical clinics
- Operating Rooms
- Biomedical Laboratory
Supported by a comprehensive corporate structure (finance, information technology, legal affairs, human resources, marketing, and call center), the organization operates in a demanding, constantly evolving environment where collaboration and performance are essential.
Since its founding in 2009, the Group has experienced sustained growth and now has nearly 350 employees.
As part of its development, Lacroix aims to continue optimizing its operations and strengthening its growth initiatives both nationally and internationally. To support the growth of our surgical activities in Quebec City and Laval, we are seeking a Surgical Access and Administrative Services Manager.
This key role directly contributes to the performance of our operating rooms by ensuring a smooth patient administrative journey, optimizing the pre-operative process, managing administrative teams, and continuously improving access operations.
Reporting to the Operating Room Director, you will be responsible for all access activities, the pre-operative pathway, and administrative services supporting the operating rooms in Quebec City and Laval. In this role, you will lead the pre-operative and administrative teams, including the secretarial staff, and ensure the performance of processes that contribute to a smooth patient journey and the optimal use of operating room capacity. You will work closely with the operating room managers, responsible for clinical activities and the daily operations of the rooms, to ensure the alignment of operational priorities, the achievement of performance objectives, and the continuous improvement of services. You will also collaborate with clinical teams, human resources, finance, the quality and continuous improvement team, as well as various external partners. Through your inspiring leadership, rigorous management, and ability to optimize processes, you will contribute to improving access to services, supporting the growth of surgical activities, and ensuring the achievement of quality, efficiency, and organizational performance objectives.
- Ensure the complete management of the administrative offices and ensure optimal workload distribution.
- Supervise the pre-operative teams in both operating rooms.
- Plan staffing levels, manage schedules, absences, and replacement needs.
- Participate in the recruitment, onboarding, integration, and development of employees.
- Evaluate performance and foster a culture of collaboration, accountability, and continuous improvement.
- Support teams through organizational changes and evolving practices.
- Manage the patient journey, from the initial surgical request to the surgery itself.
- Follow up on requests, submissions, reminders, and waiting lists.
- Maximize the conversion rate and operating room occupancy.
- Proactively monitor available time slots and coordinate filling efforts in collaboration with operating room managers, clinics, and the call center team.
- Analyze the performance of activities under their responsibility and implement the necessary corrective actions.
- Contribute to achieving growth and operational capacity utilization objectives.
- Manage temporary accommodations and related services to provide an optimal experience for patients and their companions.
- Coordinate the various administrative steps of the patient pathway.
- Ensure adherence to deadlines and compliance of the pre-operative process, particularly with regard to required examinations, forms, authorizations, and documents.
- Collaborate with clinical teams to ensure a simple, seamless, and safe patient journey.
- Reduce delays, bottlenecks, and avoidable cancellations.
- Supervise and optimize administrative and financial activities by ensuring compliance with the billing cycle, accounts receivable tracking, adherence to administrative controls, and resolution of discrepancies.
- Manage and optimize suppliers, equipment, and support services by ensuring resource availability, maintenance tracking, and quality of services provided.
- Ensure compliance with administrative controls, internal policies, and authorization thresholds applicable to its areas of activity.
- Develop and monitor performance indicators, such as pre-operative time, time to surgery, cancellation rate, conversion rate, operating room occupancy rate, and operating room capacity utilization.
- Deploy and manage performance dashboards.
- Produce analyses and recommend corrective actions to improve operational and financial performance.
You are known for your inspiring leadership, your ability to structure operations, and your aptitude for working closely with multidisciplinary teams. You enjoy improving processes, analyzing performance, and implementing concrete solutions that generate a lasting impact. You possess, in particular:
- University degree in administration (required), operations management, healthcare management, or a related field, or relevant experience (an asset).
- Minimum of 5 years of experience in managing teams and administrative processes
- Experience in the healthcare sector, in a surgical setting, or in a regulated environment (an asset).
- Experience in continuous improvement and process optimization.
- Excellent command of performance indicators and operational management.
- Inspiring leadership and excellent interpersonal skills.
- Strong customer, results-oriented, and committed to continuous improvement.
- Excellent organizational and prioritization skills.
- Excellent command of spoken and written French and English.
- Proficient with office software, dashboards, and management systems.
Quebec City (70%) and Laval (30%), with regular travel between the two operating rooms. A sustained on-site presence is required to support the teams and monitor operations.
We offer you the opportunity to play a key role at the heart of our surgical activities and to have a direct influence on the performance, patient experience, and development of our operating rooms.
- A key position with a direct impact on access to care and the performance of operations.
- A high degree of autonomy in your duties.
- An opportunity to contribute to the evolution of a rapidly growing sector.
- A dynamic, collaborative, and innovation-driven team.
- Concrete and stimulating continuous improvement projects.
- An environment that fosters collaboration, professional development, and autonomy.
- Competitive total compensation.
By joining the Lacroix Medical Group, you will thrive in a stimulating and growing environment where employee well-being and development are our top priorities.
- Annual gift card at Lacroix Private Medicine providing quick access to physicians and nurse practitioners.
- Annual health credit account.
- Continuing education and professional development budget.
- FTQ Workers' Fund with employer contribution.
- Monthly cell phone allowance and expense account for travel to the Laval operating room.
- Competitive vacation and flexible work days.
- Free parking.
- A growing network offering numerous opportunities for advancement.
- A modern, dynamic, and constantly evolving work environment.
- A culture of continuous improvement and innovation.
- A committed and collaborative team.
- Unlimited coffee
Quebec City (70%) and Laval (30), with regular travel between the two operating rooms.
Join an organization where operational excellence, patient experience, and continuous improvement are at the heart of everything we do.
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
