Manager of Operations

University of Victoria; Victoria; On-site; CAD 92,000 - 120,000; Full time

Benefits offered by this job

Campus flex arrangement

Job summary

The University of Victoria invites applications for the Manager of Operations within the Kula: Library Futures Academy. This role provides leadership for planning, coordination, communications, and the operational infrastructure supporting the Academy’s programs and partnerships.

You will translate strategic direction into efficient processes and work across librarians, archivists, and library units to engage expertise and advance initiatives.

Qualifications

• Master’s degree or equivalent combination of education and experience.
• Minimum of 10 years of relevant post-secondary experience building and maintaining diverse partnerships.
• Experience in strategic planning, program development, and operational planning within complex organizations.
• Demonstrated ability to supervise, recruit, onboard, and manage performance.

Responsibilities

• Provide leadership for planning, coordination, communications, and operational infrastructure for the Kula: Library Futures Academy.
• Translate strategic direction into effective processes and coordinate multiple initiatives across programs and partnerships.
• Engage librarians, archivists, and library units to leverage expertise and opportunities.
• Develop systems, workflows, documentation, and tracking for operational delivery and knowledge mobilization.
• Support events, publications, and external partnerships in alignment with university priorities.

Skills

Strategic planning

Project management

Leadership

Communication

Relationship building

Supervision

Problem solving

Organizational skills

Adaptability

Education

Master’s Degree in a relevant field

Tools

Microsoft Office

Excel

Access

Outlook

Job description

Organizational Unit

University of Victoria -> Library

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

12 November 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$92,337.00 - $120,113.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG14

Employee Group:

PEA - Regular

# of Hires Needed

1

Category

Administrative and Support Services, Education, Training, and Library

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Launched in 2025 as the world’s first library-based institute of advanced studies, Kula: Library Futures Academy brings the ambition and convening power of academic libraries to the wider university and global communities. We explore how libraries, long charged with keeping knowledge, become a place for questioning the future of scholarship and the ethics of knowledge systems. Through fellowships, conversations, public events, publications, and international partnerships, Kula situates UVic Libraries as a participant in, and shaper of, global conversations about research and scholarly communication.

*This position is eligible for a campus flex arrangement*

The salary range for this position is:

• Recruitment range: $92,337 to $101,817. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $120,113. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.

Job Summary

Mandate
Reporting to the Director of the Kula: Library Futures Academy, the Manager of Operations provides leadership for the planning, coordination, communications, and operational infrastructure that support the Academy’s programs, partnerships, and strategic priorities. The position translates strategic direction into effective processes, coordinates activities across multiple initiatives, and ensures that Kula’s programs and operations are well organized, documented, communicated, and aligned with Library and University priorities. The position also serves as an essential operational connector between Kula and librarians and archivists across the Libraries, identifying opportunities to engage their expertise, research, collections, professional networks, and emerging practice in Kula programs and initiatives. Working closely with the Director, the Manager of Partnerships, and the Strategic Initiatives Coordinator, the position supports the effective implementation and stewardship of Kula initiatives, programs, fellowships, events, publications, and partnerships while facilitating effective collaboration with librarians, archivists, and library units whose expertise and capabilities contribute to the Academy’s work.

Objectives

• Ensure the operational efficiency and high impact of the Kula: Library Futures Academy programs and initiatives
• Strengthen connections and effective collaboration between Kula and librarians and archivists across the Libraries
• Develop and coordinate communications and knowledge mobilization activities that articulate the Academy’s work, programs, opportunities, and impact
• Create a continuum from strategic and intellectual leadership through external relationship development, internal organization integration, and day-to-day operational delivery

This position may be required to work outside of regular hours on occasion and as necessary

Job Requirements

Requirements
This position requires a level of education, training, and experience equivalent to a Master’s Degree; with a minimum of 10 years of relevant post‑secondary experience building and maintaining diverse partnerships and collaborations across a variety of portfolios. An equivalent combination of education and experience may be considered.

Knowledge, Skills, and Abilities

• Knowledge of higher education and academic environments, including institutional structures, policies, governance, and emerging issues affecting research, scholarship, and knowledge systems
• Knowledge of strategic planning, program development, project management, and operational planning within complex, multi‑stakeholder organizations
• Demonstrated skill in translating strategic direction into operational plans, coordinating multiple concurrent initiatives, timelines, resources, dependencies, and deliverables
• Demonstrated skill in synthesizing complex information and identifying operational implications, opportunities, risks, and emerging issues
• Demonstrated skill in written communication, editing, briefing, and presentation for diverse internal and external audiences
• Demonstrated skill in building and maintaining collaborative relationships and partnerships across organizational, disciplinary, and institutional boundaries
• Demonstrated experience in supervision, including recruitment, onboarding, performance management, and training
• Ability to exercise independent judgment, anticipate needs, solve problems, and improve processes in a complex and evolving environment
• Ability to manage competing priorities and deadlines while maintaining accuracy, quality, accountability, and organizational continuity
• Ability to develop effective systems, workflows, documentation, and tracking mechanisms
• Ability to remain calm, friendly, and articulate in the face of adversity
• Demonstrated ability to exercise tact and patience in managing confidential or sensitive matters
• Exhibits a high level of integrity, credibility, resourcefulness, and confidence
• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment
• Ability to exhibit an agile, entrepreneurial approach to conducting business, remaining mindful of University regulations and constraints
• Proficiency in navigating and effectively using a range of standard office software including Microsoft Office, Access, Excel, Outlook, and other specialized systems as required

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.