Manager of Finance & Administration (Skills Ontario)

Leighconsulting; Waterloo; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced finance and administrative professional to lead their financial management and HR functions. This pivotal role involves overseeing financial reporting, budgeting, and compliance, while also managing HR administration and operational efficiency. You will work closely with the CEO and a dedicated team to implement best practices and drive organizational effectiveness. Join a collaborative environment where your leadership will make a significant impact on the organization's growth and success. This is a unique opportunity to shape the future of a growing organization committed to making a difference in the community.

Benefits

Comprehensive benefits plan

Pension program

Home office allowance

Paid time off during annual holiday shutdown

Holiday and milestone gifts

Years of service recognition

Dedicated learning budget for education

Opportunities for professional development

Qualifications

• 5+ years of experience in financial management and administration.
• Professional designation in finance is strongly preferred.

Responsibilities

• Oversee the full accounting cycle and ensure accurate financial reporting.
• Manage HR functions, including payroll and compliance with employment laws.

Skills

Financial Management

Human Resources Management

Leadership

Problem-Solving

Communication Skills

Organizational Skills

Education

Bachelor’s degree in finance, accounting, business administration

Professional designation (CPA, CFA, CMA)

Tools

QuickBooks Desktop

Microsoft Office Suite

Job description

About Us

Skills Ontario is a not-for-profit organization dedicated to promoting careers in skilled trades and technologies to Ontario youth through a variety of programs and competitions across the province.

Our employees enjoy a casual work environment, flexible schedules, and a real opportunity to make a difference! Some administrative tasks may be completed from home. The candidates can be based anywhere in Ontario, but preference will be given to applicants in Waterloo, Ontario.

Skills Ontario is strongly committed to fostering diversity and inclusivity within our organization and is an equal-opportunity employer. Representation throughout all programs is essential to Skills Ontario. Accommodation is available upon request for candidates taking part in all aspects of the selection process.

Job Summary

Are you an experienced finance and administrative professional looking for an opportunity to make a meaningful impact? Do you thrive in a leadership role where you can oversee financial management, human resources, and operations? If so, we want to hear from you!

As the Manager of Finance & Administration, you will play a key leadership role responsible for overseeing the organization’s financial health and administrative functions. Reporting directly to the CEO, this position ensures strong financial management, HR administration, and operational efficiency. The successful candidate will play a crucial role in financial reporting, budgeting, compliance, and human resources support while implementing best practices to optimize organizational effectiveness.

Key Responsibilities

Financial Management

1. Oversee the full accounting cycle, ensuring accurate and timely financial reporting.
2. Prepare and present financial reports, including monthly statements and year-end financials.
3. Manage budgeting, forecasting, and cash flow to support the organization’s financial sustainability and align with its goals.
4. Coordinate and lead the annual audit process, acting as the primary contact for external auditors.
5. Ensure compliance with government regulations, grant requirements, financial policies, and reporting requirements.
6. Develop and maintain financial policies, procedures, and internal controls.
7. Identify and implement cost-saving measures and financial process improvements.
8. Act as a signing authority for financial transactions and contracts.

Human Resources & Administration

1. Oversee HR functions, including payroll, benefits administration, and compliance with employment laws.
2. Support employee relations, recruitment, onboarding, training programs, and performance management.
3. Support HR policy development and ensure compliance with employment legislation.
4. Ensure the proper maintenance of employee records and HR documentation.
5. Address HR concerns, including employee relations, disciplinary actions, and workplace investigations.
6. Ensure efficient office administration, facilities management, and IT coordination.
7. Support organizational risk management, compliance, and governance initiatives.
8. Foster a positive work culture by supporting employee engagement initiatives.
9. Some travel within Ontario is required for events.

Qualifications

1. Bachelor’s degree in finance, accounting, business administration, or a related field.
2. Professional designation (CPA, CFA, CMA, or equivalent) is strongly preferred.
3. Minimum 5 years of experience in financial management and administration, with ideally 1-2 years of people management experience overseeing HR administration.
4. Must have worked with government programming and government-funded projects, including putting together budgets for those proposals.
5. Strong understanding of accounting principles, budgeting, and financial reporting.
6. Experience in HR administration, including policy development and employee relations.
7. Excellent leadership, problem-solving, and organizational skills.
8. Proficiency in QuickBooks Desktop and Microsoft Office Suite.
9. Strong communication skills with the ability to present financial information clearly.
10. Ability to manage multiple priorities and work collaboratively with stakeholders.

Why You Should Apply

1. Make a Difference: This is more than just a job—it’s an opportunity to play a key role in shaping the financial and operational success of the organization. Your leadership in finance and administration will ensure stability and efficiency, allowing the organization to grow and thrive.
2. Be Part of a Growing Organization: As we expand and evolve, this is an exciting time to join our leadership team. You will have the chance to implement new processes, improve financial oversight, and strengthen HR functions to support long-term success.
3. Collaborative Environment: You will work under the guidance of the CEO and alongside a dedicated team, all committed to fostering a strong, well-managed, and mission-driven organization.
4. Competitive Employee Benefits: We offer a comprehensive benefits plan, a pension program, a home office allowance, and paid time off during our annual holiday office shutdown. Employees also enjoy holiday and milestone gifts, years of service recognition, and a special birthday meal. Additionally, we provide a dedicated learning budget for Truth and Reconciliation education, opportunities to participate in Bring Your Kid to Work Day, and continuous professional development resources to support career growth.

How To Apply

Applicants should submit their resume through the application link.

Skills Ontario is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, or status. Skills Ontario welcomes and encourages applications from people with exceptionalities. Skills Ontario is committed to accommodating applicants with exceptionalities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).