Manager, Funding Development & Compliance

Union-of-Nova-Scotia-Mi'kma; Nova Scotia; On-site; CAD 90,000 - 115,000; Full time

Benefits offered by this job

Health and dental benefits

Group pension plan

Summer Flex Fridays

Job summary

The Union of Nova Scotia Mi’kmaq (UNSM) is seeking a Manager, Funding Development & Compliance to lead a centralized funding function. Based in the Membertou Office, you will protect funding, coordinate reporting, and lead new funding applications with finance-reviewed budgets.

Reporting to the CFO, you will maintain grant records, manage renewals, and ensure compliance with funders while supporting program and HR with staffing risk insights.

Qualifications

• University degree or college diploma in business, administration, finance or related field, equivalent experience considered.
• 4+ years of experience with funding applications, contribution agreements, government reporting or nonprofit administration.
• Strong proposal writing, budget literacy and organizational skills with attention to detail and deadlines.
• Ability to handle sensitive information with discretion and integrity.
• Strong interpersonal skills to build relationships with staff, member communities and external partners.
• Experience with First Nations organizations is an asset; staff supervision or mentoring is a plus.
• Proficient with Microsoft Office and Google Workspace; able to learn new systems.
• Valid driver’s license and reliable vehicle; ability to travel as required.
• Ability to understand, speak and translate Mi’kmaq into English is a plus.

Responsibilities

• Maintain an organization-wide register of grants and contribution agreements and track renewals and continuation funding.
• Maintain a forward-looking reporting calendar with deadlines and submission routes.
• Coordinate complete reporting packages from narratives and validated figures for funders.
• Reconcile Indigenous Services Canada notices and other funder requirements and record changes.
• Coordinate submissions and keep secure records of agreements and closeouts.
• Identify funding opportunities and lead applications with fully costed budgets for approvals.
• Track funded positions with program leaders and provide monthly renewal and compliance updates to the CFO.
• Develop templates, guidance and training for staff on funding applications, reporting and compliance.

Skills

Funding proposals

Grant management

Budget literacy

Program reporting

Stakeholder relations

Education

University degree or college diploma in business/administration/finance

Tools

Microsoft Office

Google Workspace

Job description

Union of Nova Scotia Mi'kmaq

Finance and Operations Department

Job Description

Position Title: Manager, Funding Development & Compliance

Supervisor: Chief Financial Officer

Location: Membertou Office (other work locations considered)

Employment Term: Full-Time, Permanent

Closing Date: November 13th 2026

Scope of Position

The Union of Nova Scotia Mi’kmaq (UNSM) supports five member First Nations: Membertou, Eskasoni, Potlotek, Wagmatcook and We’koqma’q. Our programs are funded through government contribution agreements, including Indigenous Services Canada, as well as grants and other project funding.

Reporting to the Chief Financial Officer, the Manager, Funding Development & Compliance leads a centralized, organization-wide funding function. The role’s first priority is protecting the funding that supports existing services and staff: tracking agreements and renewals, coordinating reporting, and keeping UNSM in good standing with its funders. The Manager also leads new funding applications that fit community priorities and UNSM’s capacity to deliver.

Key Responsibilities

• Maintain an organization-wide register of grants and contribution agreements (funders, recipients, program owners, amounts, amendments, deliverables and renewal dates), and track renewals and continuation funding, with priority on existing services and funded positions;
• Maintain a forward-looking reporting calendar with responsible staff, internal deadlines, financial review steps and submission routes;
• Coordinate complete reporting packages from program-approved narratives and Finance-validated figures, escalating missing information through program supervisors and the Chief Financial Officer before funder deadlines are missed;
• Reconcile Indigenous Services Canada outstanding-report notices and other funder requirements, and record changes, extensions and closed obligations;
• Coordinate authorized submissions and keep secure records of agreements, submissions, acknowledgments and closeouts, respecting privacy and Indigenous data governance principles;
• Identify funding opportunities that fit community priorities and UNSM’s capacity to deliver, and lead applications and responses to funder calls for proposals using program content and fully costed budgets reviewed by Finance, with required approvals before submission;
• Work with program leaders, Human Resources and Finance to track funded positions and flag staffing or service risks early, and provide monthly renewal and compliance updates to the Chief Financial Officer; and
• Develop templates, guidance and training for staff on funding applications, reporting and compliance, and supervise funding-function staff if positions are established.

Qualifications

• University degree or college diploma in business, administration, finance, community development or a related field; equivalent experience considered;
• 4+ years of experience with funding applications, contribution agreements, government reporting or nonprofit administration; familiarity with Indigenous Services Canada funding programs is preferred;
• Strong proposal writing, budget literacy and organizational skills, with attention to detail and the ability to manage multiple deadlines;
• Ability to handle sensitive information with care, discretion, and integrity;
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, member communities, and external partners;
• Experience with First Nations organizations is preferred; staff supervision or mentoring is an asset;
• Proficient with Microsoft Office and Google Workspace, and able to learn new organizational systems;
• Valid driver’s license and access to a reliable vehicle, with ability to travel as required; and
• Ability to understand, speak and translate Mi’kmaq into English is an asset.

Authority and Accountability

The Manager sets organization-wide reporting milestones and escalates overdue inputs without supervising program staff. Program managers own program content, Finance validates financial figures, and Human Resources handles employment matters. Funding submissions and commitments require authorized approval.

What We Offer

• UNSM offers health and dental benefits, a group pension plan and summer Flex Fridays.

Please note that the duties outlined in this job description are not exhaustive and other duties may be required.

Cultural Safety and Respectful Engagement

The successful candidate will demonstrate a commitment to culturally safe, respectful, and inclusive practices that reflect Mi’kmaw values, perspectives, and ways of knowing. They will foster positive relationships, communicate respectfully, and contribute to a workplace environment grounded in cultural humility, reconciliation, and continuous learning.

Disclaimer

The Union of Nova Scotia Mi’kmaq reserves the right to refuse any or all applications at any stage of the hiring process. Applications received after the closing deadline will not be accepted. The UNSM also reserves the right to cancel, postpone, or revise employment opportunities at any time.