Manager, Ceremonies, Events, and Government Liaison

Carleton International; Ottawa; On-site; CAD 90,000 - 130,000; Full time

Job summary

Njoyn in Ottawa, Ontario, is seeking a Manager, Ceremonies, Events, and Government Liaison to provide strategic leadership for planning and delivering major university events that align with the President’s priorities and the University’s Strategic Plan.

The role oversees ceremonial and diplomatic protocols for visiting dignitaries, coordinates government engagement at municipal, provincial and federal levels, and collaborates with senior leaders to ensure events reflect the University’s values

Responsibilities

• Lead planning and delivery of major university events aligning with the President’s priorities and the University’s Strategic Plan.
• Oversee ceremonial and diplomatic protocols for visiting dignitaries and delegations.
• Coordinate government engagement with municipal, provincial and federal partners to advance the University’s objectives.

Job description

The Manager, Ceremonies, Events, and Government Liaison provides strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan. Major events include: convocations, presidential installations, major advancement, donor or alumni campaign events, retreats/strategy sessions, VIP visits and protocols, delegations (domestic and international), community events both off and on-campus, team social gatherings, etc., that have been scheduled, decided, or finalized in the President’s calendar. The incumbent represents the Office of the President in the planning of events that involve the President, Vice-Presidents, Chancellor, Board of Governors and other strategic leaders.

The Manager is the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries. Acting as a key advisor and liaison, the Manager ensures that all presidential and institutional events reflect the organization’s values, traditions and public standing while meeting the highest standards of protocol, hospitality and inclusivity. In collaboration with the Office of the Vice-President, Research, Innovation and International, they oversee ceremonial and diplomatic protocols for visiting dignitaries, delegations and official guests, coordinating logistics, briefing materials and stakeholder engagement to ensure seamless execution.

In addition, this role is responsible for the engagement, coordination and support for interactions with Municipal, Provincial and Federal Governments, and with associated entities. In partnership with the Chief of Staff and Director of Government Relations, the incumbent advances government-relations priorities and engagement objectives, by directly engaging with municipal, provincial and federal government officials, political staff, senior public servants and other external stakeholders. The role provides strategic advice, identifies opportunities and risks, and supports the development and execution of government-relations initiatives that further the University's objectives.