Convocation & Special Events Coordinator

University of Guelph; Guelph; On-site; CAD 52,000 - 75,000; Full time

Job summary

University of Guelph is seeking a Convocation and Special Events Assistant to coordinate the planning and delivery of the university’s ceremonial and institutional events, including convocation and government engagements. The role reports to the Associate Director, Office of Ceremonies and Events, and collaborates with multiple departments to ensure flawless event execution.

Responsibilities include developing project plans, tracking budgets, coordinating logistics, and maintaining event

Qualifications

• Undergraduate degree required: B.Comm; Hospitality, Event or Project Management related.
• 4 years of experience coordinating planning and delivery of engagement events and ceremonies.
• Familiarity with university academic cycles, systems and policies.
• Experience working in university administration and academic policy/procedures.

Responsibilities

• Coordinate planning and delivery of convocation and university events, including ceremonies and high-profile occasions.
• Develop project plans, schedules and budgets for events; manage resources and timelines.
• Coordinate logistical requirements, venues, materials, communications and on-site support.
• Collaborate with senior leaders and internal/external stakeholders to resolve issues and adapt plans.

Skills

Event coordination

Project planning

Stakeholder management

Budget tracking

Education

B.Comm in Hospitality/Events/PM

Job description

University of Guelph is seeking a Convocation and Special Events Assistant to coordinate the planning and delivery of the university’s ceremonial and institutional events, including convocation and government engagements. The role reports to the Associate Director, Office of Ceremonies and Events, and collaborates with multiple departments to ensure flawless event execution.

Responsibilities include developing project plans, tracking budgets, coordinating logistics, and maintaining event