Manager, Administrative and Financial Services

Eastholme; Powassan; On-site; CAD 114,000 - 122,000; Full time

Benefits offered by this job

OMERS pension

Health & dental plans

EFAP

Job summary

Eastholme is seeking a Manager of Administrative & Financial Services to report to the Administrator and lead payroll and all financial functions. You will guide financial forecasting, reporting, controls and policy development to support transparent operations and informed decision-making in a residential care setting.

The role requires CPA designation, at least five years of financial leadership, and strong communication skills.

Qualifications

• CPA designation in good standing with CPA Canada.
• Minimum five years of financial management experience, healthcare/not-for-profit or municipal setting preferred.
• Proven leadership and communication skills; strong organizational abilities.

Responsibilities

• Lead payroll and financial reporting for the Home.
• Develop and implement financial controls and forecasting tools.
• Prepare financial statements and coordinate annual audits.
• Present financial results to the Board and senior management.

Skills

Leadership

Communication

Time management

Analytical thinking

Independent work

Education

CPA designation

Long-term care acts education

Tools

HRIS systems

Financial software

Job description

Under the direction of the Administrator, the Manager, Administrative & Financial Services, will lead all Payroll and Financial aspects of the Home, ensuring the recording, monitoring, and preparation of financial information and policies and procedures are in accordance with the Public Sector Accounting Board (PSAB) and the Ministry of Long-Term Care Act, Guidelines and Regulations.The Manager, Administrative & Financial Services, is a forward-thinking financial expert with a passion for improvement, responsible for leading the development of tools and processes to support the Home with financial forecasting, analysis, and reporting of expenditures to support decision-making, financial planning, and guiding oversight. The Manager, Administrative & Financial Services, will work to help ensure transparency, accountability and integrity in financial management of the Home

A Sampling of What You Get to do:

• Promote and foster a culture of learning, collaboration and engagement, guiding the team through organizational change and aligning efforts toward shared goals and continuous improvement.
• Support the Home with enhancements to the payroll and financial reporting system.
• Lead and monitor the performance of the financial functions within the Home.

• Actively participate as a member of the senior management team in decision-making, particularly in matters related to financial management.

• Provide a client-focused approach with the ability to evaluate options and communicate clear, strategic advice.
• Build and sustain productive partnerships with colleagues, external agencies and the Board of Management.
• Flag in-year budget deviations promptly and implement remediation strategies to protect organizational risks.
• Design and maintain robust financial controls quickly to detect and resolve budgetary discrepancies.
• Assist in the implementation and maintenance of financial systems (ensuring effective internal controls for revenues, expenditures and financial reporting).
• Provide planning, coordination and management of projects involving multiple stakeholders, timelines and deliverables.
• Skilled in analyzing budgets and financial datasets to identify trends, variances and opportunities for improvement.
• Actively participate as a member of the senior management team in decision-making, particularly in matters related to financial resources.
• Prepare financial and other reports as required for the Board of Management, Administrator, Managers, Ministries and Agencies, including OMERS, Ministry of Long-Term Care, Banks, MPAC, external auditors, Statistics Canada, Service Canada, etc.
• Prepare financial statements and work with the auditors on the annual audit.
• Present the audited financial statements to the Board of Management for their approval and present the approved audited financial statements at the Annual General Meeting.
• Review and approve bi-weekly payroll and submit Records of Employment as required.
• Complete all financial filings including but not limited to: HST, T4s, EHT, WSIB and OMERS reconciliations.
• Administer the Home’s OMERS pension plan.
• Prepare and submit to the Administrator an annual department operating budget, monitor and approve expenditures and provide rationales for budget variances.

What Qualifications are Required?

• Designated accountant (CPA) and member in good standing with the Chartered Professional Accountants of Canada.

• Other education as prescribed in the current long-term care homes acts and regulations.

• Minimum of five (5) years of financial management experience, preferably within health care or the not-for-profit or municipal environment and an understanding of funding in a residential care setting.
• Previous management/supervisory experience is considered an asset.

• Demonstrated leadership skills coupled with excellent communication skills.

• Comfort with various financial and HRIS (human resources information systems) and other technology/applications.

• Superb organizational, time management and multitasking skills with the ability to plan, direct and control the delivery of multi-faceted services.

• Ability to generate creative solutions and new approaches to challenges.

• Adept at working independently and as part of a multi-disciplinary team.
• Must be willing to work the hours necessary to ensure the effective operation of the facility and be prepared to respond to emergent situations.
• Must provide a current and clear Vulnerable Sector Check (including a Criminal Background Check).
• Must be willing to obtain any immunizations as set out by legislation or regulations.

What Can We Offer to You?

• Competitive wage range of $114,404 - $ 122,173 per annum based on a 40-hour work week.
• OMERS pension plan, paid vacation, health & dental plans, EFAP.
• An opportunity to contribute your skills to an awesome team.
• A place where you can be proud to work – we take pride in being a top employer in the community we serve!