Manager, Academic Programs - Paralegal and Law Clerk Programs

Seneca Polytechnic; Toronto; Hybrid; CAD 111,000 - 149,000; Full time

Job summary

Seneca Polytechnic in Ontario seeks an experienced Program Leader to oversee the Paralegal and Law Clerk programs, coordinate with the Law Society of Ontario, ensure accreditation and regulatory compliance, and support faculty and student success. This permanent, full-time role is hybrid (37.5 hours/week) and based at Newnham Campus, with travel to King Campus for meetings.

The role reports to the Chair, School of Public Safety, and offers opportunities for program development and external

Job description

Responsibilities

Join the Renewed Seneca, The Next Seneca. At Seneca Polytechnic, we offer a flexible working environment that supports innovative thinking and encourages exploring new ideas and approaches. As we adapt to an ever-changing landscape, we continue to promote opportunities for career growth and development. We focus on health and well‑being in all ways to provide great employee experience.

Seneca Polytechnic at a Glance

At Seneca Polytechnic, we believe education transforms lives. Every day, our teams work alongside students to create learning experiences that are inclusive, relevant, and deeply connected to industry and community needs. This is an opportunity to work closely with the Chair, School of Public Safety, the Manager provides academic and operational leadership, administrative oversight, and quality assurance support for the Paralegal and Law Clerk programs. The incumbent supports the Chair in ensuring compliance with Law Society of Ontario requirements, facilitating effective program delivery, and advancing student success. The role contributes to program planning, accreditation processes, and external partnerships, while supporting faculty in alignment with institutional policies and processes. The primary work location is Newnham Campus. Travel to King Campus is required for meetings.

Responsibilities

Program Leadership & Accreditation

• Provide operational oversight and academic coordination for the delivery of the Paralegal and Law Clerk programs (full-time and part-time).
• Act as the primary administrative liaison with the Law Society of Ontario, supporting timely responses and resolution of program-related matters in consultation with the Chair.
• Provide oversight for day-to-day faculty, student and operational issues and requirements in consultation with the Chair and institutional support systems.
• Support the Chair in ensuring program compliance with accreditation, academic, and institutional requirements.
• Coordinate the completion of accreditation activities (e.g., audits, renewals, observations) and institutional program review processes.
• Monitor program delivery to support consistency with approved curriculum, institutional and professional standards.
• Support processes to confirm that graduates meet competencies required for licensing progression.
• Ensure marketing and admissions information is accurate, verifiable, and aligned with regulatory expectations.

Faculty Coordination & Development

• Support recruitment, onboarding, and orientation of full-time and part-time faculty in collaboration with the Chair.
• Assist in verifying faculty credentials and experience in alignment with accreditation requirements.
• Coordinate teaching schedules and logistics, in consultation with the Chair and established processes.
• Provide guidance and resources related to academic policies, classroom practices, and student support processes.
• Facilitate faculty meetings and support communication and collaboration across instructional teams.
• Participate in classroom observation processes and provide input to the Chair, as required.

Program Delivery & Operations

• Oversee operational processes supporting program delivery to ensure timeliness and effectiveness.
• Support field placement processes, including reviewing the suitability of placement opportunities and supervisors.
• Monitor instructional delivery and identify areas for continuous improvement, in consultation with the Chair.
• Support the acquisition and coordination of instructional resources.
• Assist the Chair with workload planning processes and resource utilization.

Student Success

• Lead operational initiatives that support student progression, retention, and success.
• Support the resolution of student concerns in collaboration with the Chair and appropriate college services.
• Serve as a resource for complex student issues, working closely with faculty and Student Services.
• Guide students toward appropriate supports and institutional resources.

Strategic Planning & Quality Assurance

• Support the Chair in long‑term planning, including program development, curriculum review processes, and resource planning.
• Lead or contribute to continuous improvement initiatives and program‑related projects.
• Coordinate Program Advisory Committee activities and support alignment with industry needs.

Partnerships, Marketing & Outreach

• Develop and maintain relationships with industry, community, and professional organizations.
• Participate in marketing, recruitment, and outreach activities.
• Represent the Polytechnic at external meetings, events, and advisory committees.
• Support development of program communications and digital presence.

What You Bring to Seneca

• Minimum of three (3) years’ progressive experience in a leadership position; practice in establishing policies and procedures in support of continuous improvement and specific knowledge of student success processes are required.
• Minimum three (3) years of legal practice experience in Ontario as a licensed lawyer.
• Post‑secondary teaching or instructional experience is required; three (3) years is preferred.
• Management experience in a post‑secondary environment; demonstrated project management skills are preferred.
• Post‑secondary teaching experience, preferably in a related school discipline, is an asset.
• Experience in establishing job performance levels, academic requirements, scheduling, administrative support, and basic accounting is considered an asset, as the functions of the position may vary from day to day.
• Law Society of Ontario licensee in Active Good Standing.
• An undergraduate degree in a related field, or an equivalent combination of education and relevant experience, is preferred. A graduate degree (Master's) and/or a degree, diploma, or certificate in education from an accredited or recognized institution is considered an asset.
• Well‑developed public relations and relationship‑building skills and demonstrated ability to motivate and inspire staff.
• Proven ability to manage projects and deliver professional presentations.
• Demonstrated analytical, problem‑solving, conflict resolution, and judgment skills.
• Demonstrated organization, managerial, and project management skills with an emphasis on interpersonal skills.
• Excellent verbal and written communication/interpersonal skills to interact effectively with the College’s multi‑cultural/racial/able students, staff and public.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint is required. Experience with database applications and learning management systems is an asset.
• Familiarity with student information systems.

Job Details

External Posting Date August 14, 2026

External Closing Date August 28, 2026

Job Type Permanent, Full‑Time

Hours 37.5 hours/week

Work Type Hybrid

Shift Monday to Friday (9 00 AM - 5 00 PM)

Ideal Start Date As soon as possible

End Date

Number of Openings 1

Posting Intent Immediate Need

Pay Range Admin Pay Grade C $110,636 - $149,357 (Hiring Range $110,636 - $129,996)

Job Category Administrative

Pre‑Employment Verification Process

For Administrative and Support roles, Seneca conducts standard pre‑employment verification after a conditional offer of employment is made.

Administrative and Support Positions For Administrative and Support roles, Seneca conducts standard pre‑employment verification after a conditional offer of employment is made. For professor positions, we require copies of official transcripts directly from the issuing institution or credential evaluation from World Education Services (WES) or International Credential Assessment Service (ICAS). However, we recommend that candidates gather any supporting documentation (e.g., unofficial transcripts, scan of credentials) in advance to support their applications in the event that they are successful in the hiring process. The compensation step will be determined based on receiving and verifying relevant formal education through official transcripts and relevant work experience, in accordance with the salary placement calculation process.

Faculty & Teaching Positions For professor positions, we require copies of official transcripts directly from the issuing institution or credential evaluation from World Education Services (WES) or International Credential Assessment Service (ICAS). However, we recommend that candidates gather any supporting documentation (e.g., unofficial transcripts, scan of credentials) in advance to support their applications in the event that they are successful in the hiring process. The compensation step will be determined based on receiving and verifying relevant formal education through official transcripts and relevant work experience, in accordance with the salary placement calculation process.

Seneca Polytechnic at a Glance

Seneca is Canada’s leading, and Ontario's first, polytechnic with more than 40,000 full‑time students and 18,500 part‑time students. Since opening our doors for the first time more than 55 years ago, we remain dedicated to getting our students career and world‑ready.

None of this happens without the exceptional employees of Seneca – the faculty, support staff and administrators – who show their commitment to our students and their success every day. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator.

Our Commitment

We are proud to be building the equitable Seneca, and welcome applications from candidates who can contribute to the diversity of lived experiences, perspectives, and approaches. Joining Seneca means being part of an inclusive community working hard to dismantle barriers to access, student success, and employee potential. Learn more about how we are building an equitable Seneca

Accessibility

Seneca is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Upon request, accommodation will be provided in all parts of the application and hiring process. If you require accommodation, please contact [e-mail].