Maintenance Planner

TC Transcontinental; Whitby; On-site; CAD 70,000 - 85,000; Full time

Job summary

TC Transcontinental seeks a Maintenance Planner/Scheduler to oversee the planning and scheduling of maintenance activities in a dynamic manufacturing environment. This role is critical for ensuring equipment reliability and workforce efficiency, focusing on continuous improvement and regulatory compliance. If you have a technical background and experience in maintenance planning, join a leading company committed to innovation and employee care.

Benefits

Competitive compensation with performance-based incentives

Customizable group benefits

Paid time off

Employee perks and discounts

Career development opportunities

Inclusive work environment

Qualifications

• Minimum of 3–5 years experience in maintenance planning/scheduling.
• Solid understanding of mechanical and electrical systems.
• Proficiency with CMMS systems and data management.

Responsibilities

• Develop and manage maintenance schedules for equipment.
• Coordinate with production and engineering teams.
• Track and report on maintenance schedule compliance.

Skills

Organizational skills

Analytical skills

Time management

Communication

Education

High school diploma or equivalent

Technical diploma or engineering degree

Tools

CMMS (Maintimizer)

Microsoft Office Suite

Job description

Overview

Create value at TC Transcontinental

At TC Transcontinental, we've got it made, and that's because of the expertise of our team.

We have been driving innovation since 1976.

With over approximately 7400 employees, TC Transcontinental is a leader in the packaging and printing industry, as well as the top French-language educational publishing group in North America. It is a company that takes care of its teams and where employees support each other. At TC Transcontinental, we lead the industry by cultivating a sense of belonging for all.

The Maintenance Planner/Scheduler is responsible for the effective planning, scheduling, and coordination of all maintenance activities across millwright and electrician teams within a dynamic manufacturing environment. The role ensures maximum equipment reliability, uptime, and workforce efficiency by integrating detailed job planning, contractor coordination, and CMMS administration. This position also plays a vital part in continuous improvement initiatives, supporting regulatory compliance and optimizing preventive maintenance (PM) programs.

Responsibilities

When your actions lead to success:

Maintenance Planning & Scheduling

• Develop, communicate, and manage detailed daily and weekly schedules for preventive, predictive, and corrective maintenance.
• Prepare detailed job plans including required labor, tools, parts, and equipment.
• Optimize use of time, budget, and materials in maintenance schedules.
• Coordinate with production, engineering, and supervisory staff to align maintenance with plant operations.
• Plan and schedule shutdowns for both reactive and preventive maintenance.
• Participate in and lead weekly planning/scheduling meetings.
• Track and report on the execution of PMs and overall maintenance schedule compliance.

Work Order & CMMS Administration

• Own and administer the CMMS (e.g., Maintimizer); generate, assign, track, and close work orders.
• Maintain accurate equipment histories, records, and documentation (manuals, drawings, SOPs).
• Analyze maintenance trends and adjust plans to improve reliability and reduce unplanned downtime.
• Ensure data accuracy and completeness for effective KPI reporting.

Inventory & Procurement Coordination

• Collaborate with inventory and procurement teams to ensure availability of materials, tools, and parts.
• Process requisitions and support procurement for stocked and non-stocked items.
• Help establish and maintain standard costs for estimating and budgeting planned work.

Contractor Management

• Coordinate contractor onboarding, training documentation, and scheduling.
• Align external contractor work with internal maintenance schedules and safety protocols.

Performance Monitoring & Continuous Improvement

• Monitor metrics such as uptime, cost effectiveness, and schedule compliance.
• Identify opportunities for process and reliability improvements through analysis of completed work.
• Support and contribute to site-wide continuous improvement and lean maintenance initiatives.

Safety & Compliance

• Ensure integration of safety procedures and regulatory standards into maintenance work.
• Support internal and external audits and maintain compliance-related records.

General Support

• Assist maintenance team with day-to-day tasks and problem-solving.
• Promote a collaborative and proactive maintenance culture across departments.

Qualifications

When your expertise drives us:

Education & Experience

• High school diploma or equivalent required.
• Technical diploma, engineering degree, or certified trade is preferred.
• Minimum of 3–5 years experience in maintenance planning/scheduling, preferably in a manufacturing or industrial setting.

Skills & Knowledge

• Proficiency with CMMS systems (Maintimizer) and data management.
• Solid understanding of mechanical and electrical systems and maintenance best practices.
• Strong organizational, analytical, and time management skills.
• Excellent communication and interpersonal skills; capable of collaborating cross-functionally.
• Familiarity with equipment calibration, safety inspections, and maintenance documentation.
• High capacity for learning new systems and adapting to change.
• Proficiency in Microsoft Office Suite.

When benefits really help you live better:

We offer a comprehensive and flexible benefits package designed to support your well-being and help you thrive—at work and at home. Our offerings include:

• Competitive compensation with performance-based incentives and retirement savings plans with company match
• Customizable group benefits including health, dental, life, disability, and travel insurance
• Paid time off
• Employee perks such as discounts on insurance, wireless plans, travel, and more
• Career development opportunities with access to training, mentorship, and tuition reimbursement
• A dynamic, inclusive work environment where your voice matters and your growth is supported

EEO

TC Transcontinental is an equal opportunity employer committed to fostering a diverse, inclusive, and accessible workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other characteristic protected by applicable laws in the jurisdictions where we operate.

We are also committed to providing an inclusive and barrier-free recruitment and work environment—promoting dignity, independence, integration, and equal opportunity for all, including persons with disabilities. Accommodations, including alternative formats, will be made available for all parts of the recruitment and selection process. For more information or to request an accommodation please contact [e-mail].

Send us your application. Create something with TC Transcontinental.

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