Maintenance Coordinator

Amica Mature Lifestyles Inc.; Newmarket; On-site; CAD 52,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health, dental & vision

Retirement plan contributions

Disability insurance

Wellness programs

Job summary

Amica Newmarket is seeking a dedicated Maintenance Coordinator to oversee daily maintenance, life-safety systems, and regulatory compliance for the Amica Residence. You will manage maintenance programs, coordinate with contractors, and ensure timely repairs while maintaining meticulous records in the CMMS and Yardi systems.

The role requires strong leadership, excellent organizational skills, and the ability to prioritize work orders in a fast-paced senior living environment.

Qualifications

• Six years of experience in a building/maintenance management role in hospitality, senior living, or commercial/residential real estate.
• Strong leadership practices and principles.
• Excellent organizational and time management skills.

Responsibilities

• Manage development, delivery and performance of maintenance programs and standards per guidelines.
• Drive fire and safety drills and staff training, including flood planning.
• Perform routine maintenance and repairs using the CMMS and preventative schedules.
• Maintain records, reports and statistics in CMMS and budgeting tools.
• Oversee operations and capital projects; coordinate quotes, schedules and PO approvals with contractors.
• Prioritize work orders and support move-ins with standardized checklists.

Skills

Mechanical systems knowledge

Leadership

Organizational skills

Communication skills

Computer literacy

Education

Building Environmental Systems (BES) diploma

BOMI certificates/designations

Class 4 Power Engineer

Red Seal Trade Qualification

Pool Operator Certification

Tools

CMMS

Yardi

PO systems

Outlook

Excel

Job description

MAINTENANCE COORDINATOR

Amica Newmarket

Amica embraces pay-for-performance compensation philosophy and offers a competitive total compensation package designed to reward performance.

Expected Salary Range: $52,000 - $65,000

Maximum Bonus Potential: 5% of base pay, that rewards exceptional performance.

Benefits: Comprehensive health, dental, and vision coverage, retirement plan contributions, disability,and employee wellness programs.

Vacation: Generous annual vacation entitlement, aligned with company policy.

Compensation is determined based on skills, experience, and qualifications. Candidates whose experience surpasses the expectations for this role may be eligible for compensation above the advertised range.

Established in 1996, Amica Senior Lifestyles operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. We offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, along with Long Term Care (LTC) in BC. We combine expert care with unparalleled premium hospitality and amenities for a personalized senior living experience.

At Amica, our values are at the heart of all we do. We are privileged to spend our days enriching the lives of seniors, their families and each other. We celebrate diverse perspectives, lived experiences, and we are committed to fostering an inclusive environment where everyone feels they belong.

We welcome applicants from all backgrounds, including those of all religions, ethnicities, people of diverse sexual and gender identities and expressions, Black, Indigenous, Racialized People, and Persons with Disabilities.

Become part of a team where you can make a real impact in the lives of others each and every day.

A Day in the life of a Maintenance Coordinator

The Maintenance Manager/Coordinator manages all aspects of the day-to-day building maintenance, life safety systems, regulatory requirements and overall preservation and upkeep of assets within the Amica Residence.

What will you be doing?

• Manage the development, delivery and performance of the maintenance programs and standards ensuring that applicable legislative guidelines, codes and expectations are followed
• Driving fire and other safety drills process/programs including flood planning, and ongoing staff training
• Perform all required routine maintenance, service and repairs to maintain the asset utilizing the CMMS tool including all preventative maintenance programs as outlined in maintenance schedule
• Maintain required records, reports, statistics, as outlines in the annual work plan in the CMMS system, and in accordance with corporate policies, procedures and legislative requirements
• Carry out daily administrative duties within CMMS, Email, Contractor Coordination, Yardi systems (Invoicing, Purchase Order creation and approvals), and departmental budget tracking.
• Oversight of Residence Operations and Capital Projects by liaising with and coordinating quotes, work schedules and PO approval with contractors and PM of Facilities
• Must be self directed and able to prioritize and respond to work orders accordingly in a prompt manner
• Works in conjunction with sales team for complete suite turn/repairs by due date and utilize standardizes check lists to ensure readiness for all move ins
• Manages Maintenance Department Assistant(s) to ensure assigned daily activities are completed to meet department needs/standards

What you will bring

• Six (6) years of experience in a building/maintenance management role in either hospitality, senior living environment, or in commercial/residential real estate
• Leadership best practices and principles
• Excellent organizational and time management skills

Knowledge, Competencies & Abilities:

• Strong knowledge of mechanical, HVAC, electrical systems, plumbing, carpentry and building codes
• Strong written, verbal and interpersonal communication skills
• Computer literate and familiar with Outlook, Word, Excel, previous experience with budget planning/tracking and PO systems
• Ability to provide training to key personnel on fire and flood emergency response procedures and critical building systems

• Ability to read and interpret Operating & Maintenance Manuals and As Built Drawings related to equipment and systems

• Understanding of building automation systems, features and functions
• Ability to meet the physical demands of the job (must be able to lift to 50 lbs.)
• Ability to develop and maintain effective working relationships with a wide variety of people

Desirable Qualifications:

• Building Environmental Systems (BES) diploma from a recognized college
• Building Owners and Managers Institute (BOMI) certificates or designations
• Class 4 Power Engineer
• Red Seal Trade Qualification
• Pool Operator Certification
• Understanding of Legislative regulations and policies related to senior living building operations

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.