Maintenance Coordinator

Bora Pharmaceuticals Services Inc; Mississauga; On-site; CAD 59,000 - 74,000; Full time

Benefits offered by this job

Competitive salary

Health coverage

Retirement plan

Paid time off

Professional development

Wellness programs

Employee assistance

Job summary

Bora Bora Pharmaceuticals in Mississauga is seeking a Maintenance Coordinator to support production equipment safety, efficiency, and reliability. You will work with Production, Engineering, Quality, EHS, vendors, and contractors to sustain maintenance programs and regulatory compliance.

The role provides administrative support to the Maintenance Department and involves risk assessments, documentation control, and continuous improvement initiatives. Onsite day shift with competitive compensation.

Qualifications

• Experience in maintenance coordination, planning, or administration.
• Solid understanding of GMP, safety and SOPs.
• Proactive, self-managed team player in production environments.
• Strong communication and documentation skills.

Responsibilities

• Coordinate maintenance planning activities, and preventive corrective and predictive programs.
• Coordinate, maintain, and monitor weekly, monthly, and annual maintenance planning activities.
• Coordinate scheduled and unscheduled maintenance work orders, notifications, and maintenance planning activities.
• Prepare, maintain, and track maintenance risk assessments, risk mitigation actions, annual risk assessment schedules, and related compliance documentation.
• Coordinate annual EHS inspection schedules and support compliance with Quality, EHS, GMP/GxP, and company policies and procedures.

Skills

Maintenance coordination

GMP/SOP knowledge

Team player

Interpersonal skills

Communication skills

SAP / CMMS familiarity

Education

Grade 12 high school diploma

Tools

SAP

Word

Excel

Job description

About Bora Bora Pharmaceuticals

About Bora Bora Pharmaceuticals is a premier international contract development and manufacturing organization (CDMO) specializing in formulation development, clinical and commercial manufacturing, and packaging of complex oral solid dose, liquid, semi-solid, biologics, and sterile injectable pharmaceutical products. From our world-class sites in North America and Asia, we deliver drug products with unparalleled quality to more than 100 markets around the world. Bora’s teams, technologies, and facilities work seamlessly together to enable our clients to deliver much‑needed therapeutics to patients worldwide. At Bora Pharmaceuticals, we see it as our mission, our duty, our responsibility, to make our success and our customer’s success more certain.

Position Status

This is a permanent, full‑time position. This job posting reflects a current vacancy within the organization and is for a new, currently open position.

General Description

The Maintenance Coordinator administers, coordinates, and supports maintenance activities to ensure production equipment operates safely, efficiently, and reliably within facility operations. This role works closely with Production, Engineering, Quality, EHS, vendors, and contractors to support maintenance programs, equipment initiatives, regulatory compliance, and continuous improvement efforts, while providing key administrative and operational support to the Maintenance Department.

Key Responsibilities

• Coordinate maintenance planning activities, and preventive corrective and predictive programs.
• Coordinate, maintain, and monitor weekly, monthly, and annual maintenance planning activities.
• Coordinate scheduled and unscheduled maintenance work orders, notifications, and maintenance planning activities.
• Prepare, maintain, and track maintenance risk assessments, risk mitigation actions, annual risk assessment schedules, and related compliance documentation.
• Coordinate annual EHS inspection schedules and support compliance with Quality, EHS, GMP/GxP, and company policies and procedures.
• Support maintenance deviations, investigations, corrective and preventive actions (CAPAs), and follow‑up activities to ensure timely resolution.
• Coordinate the administration of maintenance documentation, equipment records, Standard operating procedures, maintenance reports, Metrics, and CMMS/SAP data to ensure accuracy and compliance.
• Liaise with vendors and contractors regarding quotations, spare parts, maintenance services, equipment repairs, and service scheduling.
• Support contractor onboarding, site access requirements, work permits, and immigration documentation for contractors and service providers visiting the site.
• Coordinate and maintain maintenance shift schedules, resource planning schedules, and workforce allocation plans to support operational requirements.
• Participate in reliability and continuous improvement initiatives, including root cause analysis, equipment performance reviews, and asset uptime improvement programs.
• Provide administrative support to the Maintenance Department, including report preparation, purchase requisitions, invoice tracking, meeting coordination, document control, and departmental communications.
• Perform other reasonable duties as required to meet business needs.

Qualifications

• Relevant experience in maintenance coordination, planning, or administration.
• Good Understanding of GMP's, Safety and SOPs.
• Self-managed team player, adept at working with teams in a production environment.
• Good people and interpersonal skills.
• Good communication skills, (oral & written - e.g., documentation).
• Strong computer skills (Word, Excel, experience with computerized maintenance management-preferably SAP).
• Education Required Grade 12 high school diploma or equivalent required.

Working Conditions

Onsite role with a regular day shift.

Additional Information

In accordance with Ontario’s pay transparency requirements, candidates will be notified when they are no longer under consideration or once the vacancy is closed. Updates regarding application status may be communicated via email or through the online applicant profile, where applicable. As part of our recruitment process, we may use technology‑assisted tools, including automated systems, to support the review and assessment of applications. These tools do not make final hiring decisions. All decisions related to screening, interviewing, and selection are made by our Talent Acquisition and hiring teams.

Compensation Range

$58,840 - $73,550

Benefits

• Competitive salary and performance-based incentives
• Comprehensive health coverage including medical, dental, and vision insurance
• Retirement savings plans with employer contributions
• Paid time off and flexible work arrangements
• Professional development opportunities
• Employee wellness programs and resources
• Employee Assistance Program and Mental Health Resources

Values & Diversity

At Bora, our values guide everything we do - from how we solve challenges to how we support our people. We lead with a solutions-first mindset, strive to do the right thing, stay proactive, and above all, respect everyone. We're proud to be an equal opportunity employer, committed to building a diverse and inclusive workplace where everyone feels empowered to contribute and grow. We welcome applications from qualified individuals of all backgrounds, experiences, and perspectives.

Company Overview

Bora Pharmaceuticals is focused on developing and manufacturing branded, generic and over the counter (OTC) healthcare and pharmaceutical products for patients around the globe. At Bora Pharmaceuticals, we see it as our mission and our duty to make our mutual success more certain. As an ambitious, future-focused company, we know better than most that our own success is shaped by our partners victories.