Maintenance Contracts Coordinator

City of Mississauga; Mississauga; On-site; Full time

Job summary

The City of Mississauga seeks a Maintenance Contracts Coordinator to oversee municipal maintenance contracts. This role involves coordinating activities, monitoring budgets, and liaising with contractors and the public. Candidates should have a Civil Engineering background and strong leadership skills. The position offers a competitive salary and a commitment to equity and inclusion in the workplace.

Qualifications

• Minimum of five years of municipal maintenance and construction experience.
• Ability to read and interpret municipal engineering drawings.

Responsibilities

• Coordinate maintenance contract activities and administration.
• Monitor budget allocations and expenditures.
• Respond to public complaints and enquiries.

Skills

Leadership

Communication

Problem Solving

Organizational Skills

Education

Civil Engineering Program

Certified Engineering Technologist (C.E.T)

Tools

Excel

Word

Hansen

Job description

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Maintenance Contracts Coordinator

Req ID:26669
Vacancy Type: Permanent
Number of Positions:1
Closing Date:05/23/2025

Under the direct supervision of the Supervisor, Contract Maintenance, the successful candidate will undertake the coordination of maintenance contract activities and other functions related to municipal works operations. Specific duties include:

Duties and Responsibilities

• Assist the Supervisor, Contract Maintenance in all aspects of contract administration including estimating, contract preparation, and contract administration; maintenance of construction logs for payments and general records.
• Administer maintenance contracts in accordance with applicable policies and procedures.
• Monitor expenditures within budget allocations.
• Determine scope and prepare cost estimates on potential maintenance activities.
• Coordination of construction activities with contractors, supervisors, inspectors.
• Assist in the preparation of departmental reports.
• Respond to complaints and enquiries from the public and elected officials, relating to maintenance contract activities.
• Provide functional guidance to staff assigned to assist in the administration of maintenance contracts.
• Liaise with internal departments and external agencies in relation to maintenance activities.
• Liaise with staff in Works Operations to ensure collaborative and effective use of City resources.
• Research new products and methods relevant to maintenance of infrastructure and provide input on the same.
• Available to assist and cooperate in responding to works-related emergencies upon request by the City, ensuring timely support for urgent operational needs.
• Voluntary enrollment in the winter maintenance program in a supporting role
• Perform other duties as assigned.

Skills and Qualifications

• Successfully completed a three (3) year Civil Engineering program from a Community College and possess, or currently in the process of obtaining, a Certified Engineering Technologist (C.E.T) designation.
• A minimum of five years of municipal maintenance and construction experience.
• Have demonstrated ability to administer maintenance contracts and understanding of basic budget monitoring functions including demonstrated attention to detail.
• Able to read and interpret municipal engineering drawings, standards, specifications and contract documents. Ability to effectively administer maintenance contracts, including coordinating and directing contractors in the activities of the various maintenance contracts assigned.
• Have strong computer skills/aptitude in office software (i.e. Excel, Word, Hansen).
• Demonstrated leadership potential to provide functional guidance to seasonal inspection staff.
• Excellent verbal communication and interpersonal skills to effectively deal with residents, contractors, developers, utility companies, external agencies and other interested parties.
• Demonstrated tact and diplomacy when dealing with the public and elected officials.
• Effective decision making and problem solving skills with the ability to determine an effective course of action that drives progression.
• Strong organizational skills with the ability to manage multiple competing tasks.
• A current valid driver's license, possession of clean driving record and use of a reliable vehicle.
• To advance to the interview stage, the applicant must achieve a score of 65% or above on the technical assessment.

Hourly Rate/Salary:51.95 - 55.77
Hours of Work:40
Work Location:Mavis Yard: Common Building
Department/Division/Section:T&W/Transportation&Works Dept,T&W/Works Operations & Mntce Division,Works Admin,Operations & Maintenance
Non-Union/Union: CUPE

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can alsocheck your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of anyaccommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.