MAC (Move, Add, Change) Coordinator

BGIS; Ottawa; On-site; CAD 47,000 - 59,000; Full time

Job summary

BGIS in Ottawa, Ontario is seeking a MAC Coordinator to support Moves, Adds and Changes projects, including furniture installation, relocation and decommissioning. You will help ensure tasks are executed accurately, on schedule and within client requirements.

The role collaborates with internal teams and vendors, maintains project documents, attends client meetings, and supports billing and scope development.

Qualifications

• College diploma or equivalent training.
• Federal security clearance.
• Valid driver’s license a bonus.

Responsibilities

• Coordinate furniture installation, relocation and decommissioning.
• Develop and maintain project schedules.
• Track deficiencies and coordinate remediation activities.
• Attend site visits and support onsite execution.
• Ensure adherence to health, safety and security requirements.
• Prepare work permits and required documentation.
• Coordinate vendor access and site arrangements.
• Attend client meetings and provide project updates and minutes.
• Support with scope of work development for vendors.

Skills

Coordination exp

Org skills

Communications

MS Office

Independent work

Problem solving

Furniture know-how

French/EN bilingual

Education

College Diploma or equivalent training

Tools

MS Office

Job description

Business Unit: RP1 - Tenant Facility Management Services (TFMS)

Reports To: MAC Project Manager

Pay Grade: Grade 4

People Manager: No

SUMMARY

The MAC Coordinator is responsible for supporting the coordination and execution of Moves, Adds and Changes (MAC) projects, including furniture installation, relocation, and decommissioning activities. The role assists to ensure that project tasks are executed accurately, efficiently, and in alignment with established processes and client requirements.

SERVICE DELIVERY

• Supports the coordination of furniture installation, relocation and decommissioning activities
• Assists in the development and maintenance of project schedules
• Tracks deficiencies and supports the coordination of remediation activities
• Attends site visits and supports onsite execution as required
• Understands and monitors the adherence to health, safety and security requirements onsite by all team members and vendors
• Takes ownership of time and task management to deliver work in accordance with multiple approved project timelines, scopes, and budgets
• Takes initiative to provide thoughtful feedback that drives program quality improvements
• Responsible for ensuring adherence with all BGIS and client policies and procedures
• Identifies risks and issues and follows appropriate escalation pathways
• Performs other related duties as assigned to support operational requirements

ADMINISTRATION

• Prepares and submits work permits and required documentation
• Coordinates vendor access including security requirement validation and site arrangements
• Maintains project files ensuring accuracy and completeness
• Supports billing documentation preparation and completion in compliance with contract requirements and quality standards
• Supports the issuance of Purchase Orders for vendors
• Attends client meetings to provide project updates and takes meeting minutes
• Supports with the development of Scope of Work for vendors

RELATIONSHIP MANAGEMENT

• Maintains effective working relationships with internal team members, vendors, and clients
• Communicates effectively to support project coordination and delivery
• Supports others while contributing to collective success

KNOWLEDGE & SKILLS

• 1–2 years of coordination or project support experience a bonus
• Strong organizational and administrative skills
• Effective written and verbal communication skills
• Knowledge of MS Office tools
• Ability to work independently
• Identifies challenges and can suggest solutions
• Furniture systems knowledge a bonus
• French/English bilingual a bonus

LICENSES AND/OR PROFESSIONAL ACCREDITATION

• College Diploma or equivalent training
• Federal security clearance
• Ability to travel to client sites as required, valid driver’s license a bonus

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at [e-mail]. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.