Logistics Coordinator - Markham, ON

Sentrex Health Solutions Inc.; Markham; Hybrid; CAD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Wellness program

Paid sick days

Benefits package including dental & EH

RRSP matching

Employee assistance program

Job summary

Sentrex Health Solutions Inc. is seeking a Transportation Coordinator on-site in Markham, Ontario. You will route deliveries, coordinate schedules, and monitor performance to ensure reliable, on-time service for medical facilities and clients across Ontario.

Key responsibilities include resolving delivery issues, communicating plans to drivers and teams, and maintaining accurate logistics data. A strong background in TMS, route planning, and healthcare logistics is essential.

Qualifications

• Post-secondary education preferred; equivalent experience considered.
• Minimum 2 years in transportation coordination or a similar role.
• Experience with TMS and route-planning tools is required.

Responsibilities

• Review delivery orders and assign routes to optimize on-time performance.
• Coordinate next-day schedules and monitor delivery progress.
• Serve as primary contact for delivery exceptions and resolve issues.
• Coordinate with carriers, pharmacy, warehouse, and clients to ensure smooth deliveries.
• Maintain accurate shipment and delivery data in tracking systems.
• Prepare daily/weekly/monthly logistics reports and KPI dashboards.

Skills

Transportation coordination

Dispatch coordination

Route planning

Analytical skills

MS Excel

Communication skills

Education

Post-secondary diploma or certificate in logistics/supply chain/transportation

Tools

TMS

Route-planning software

GPS tracking tools

Job description

Work Hours: 40 hours per week (Afternoon shifts typically from 1pm-9pm EST, driver shifts can start as early as 5:30am)

Work Arrangement: On-Site

A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients. We provide innovative solutions focused on ensuring patients have access and the support they need to maximize their treatment outcomes. We do this through strategic distribution models and patient support programs that are backed by powerful, integrated technology, a dedicated in-house creative agency, and experienced, cross-functional teams. Our core capabilities include Specialty Pharmacy Services, Customized Solutions for Warehouse, Wholesale & Distribution, Patient Support Programs, Strategic Creative Services as well as HCP & Clinic Services.

Come and join our team! But first, let us tell you why we love working here:

• We are 100% Canadian with locations across the country
• State-of-the-art facilities to provide high-quality products and services
• The opportunity to be a part of a winning, high-performing team
• Collaborative, engaging workplace culture - we are passionate about our people!
• Flexible working environment that promotes a healthy work-life balance
• Diverse and inclusive culture where your talent and commitment to excellence is welcomed and valued
• High-growth environment that provides opportunities for learning and growth supported by our Employee Development Program and industry-leading, in-house corporate training offered throughout the year

The Opportunity:

Work alongside the Transportation Manager to ensure all scheduled deliveries for the next day are routed optimally inside of TMS system. Review vehicles and ensure that maintenance is up to date. Responsible to oversee/facilitate the reliable transportation medication and medical supplies in a safe and timely manner from the facility to medical clinics and to clients across Ontario and providing "white glove" service at each delivery location.

A Day in the Life (What you will do here):

• Review delivery orders in the TMS and assign them to efficient routes based on service windows, geography, capacity, and priority.
• Coordinate next-day delivery schedules and optimize route sequencing to improve on-time performance and operational efficiency.
• Monitor active routes and delivery progress, identify delays or service risks, and make timely routing adjustments.
• Serve as the primary contact for delivery exceptions and coordinate with pharmacy, warehouse, clients, and transportation teams to resolve issues.
• Work directly with third-party carriers to investigate and resolve delivery issues, including delays, missed or incomplete deliveries, damaged shipments, proof-of-delivery discrepancies, and re-delivery requirements, while ensuring timely communication and documented resolution.
• Maintain accurate shipment, route, stop, and delivery-status information in the tms and related tracking systems.
• Validate order readiness, delivery requirements, addresses, contact details, and special instructions before routes are finalized.
• Communicate route plans, schedule changes, delivery priorities, and special handling requirements to drivers and internal stakeholders.
• Coordinate the movement of medications, medical supplies, totes, coolers, and related materials between pharmacy, warehouse, and delivery operations.
• Track delivery completion, investigate missed or incomplete stops, and coordinate recovery plans or re-deliveries as required.
• Prepare and maintain daily routing, delivery exception, on-time performance, and service-quality reports.
• Support warehouse and pharmacy operations by coordinating order readiness, staging priorities, dispatch timing, and shipment documentation.
• Promote accurate order handling, timely communication, regulatory compliance, and excellent service standards throughout logistics operations.
• Compile and distribute daily, weekly, and monthly logistics reports and kpi dashboards for management, highlighting trends, service risks, and improvement opportunities.
• Track and report on-time delivery rate, first-attempt delivery success, missed or incomplete stops, and delivery exception volume.
• Monitor route efficiency metrics, including planned versus actual route adherence, reroute frequency, stops per route, delivery time, distance travelled, and capacity utilization.
• Track order and delivery accuracy, average cost per delivery, and re-delivery frequency to support service quality and cost-control objectives.
• Validate tms data accuracy, investigate material kpi variances, document root causes, and coordinate corrective actions with transportation, warehouse, pharmacy, and customer service teams.

What you need to ensure you are set up for success:

• Post-secondary diploma or certificate in logistics, supply chain management, transportation, business administration, or a related field is preferred; an equivalent combination of education and experience will be considered.
• Minimum 2 years of experience in transportation coordination, dispatch, routing, logistics, distribution, or a similar operational role.
• Experience using a transportation management system (TMS), route-planning software, GPS tracking tools, or comparable logistics technology.
• Strong knowledge of route planning, dispatch coordination, delivery scheduling, capacity management, and service-window requirements.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Teams; experience preparing operational reports and KPI summaries is an asset.
• Strong analytical and problem-solving skills, with the ability to monitor delivery performance, identify risks, investigate variances, and coordinate timely corrective action.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with drivers, pharmacy, warehouse, clients, and internal stakeholders.
• Highly organized and detail-oriented, with the ability to manage competing priorities and respond calmly to time-sensitive delivery exceptions.
• Knowledge of applicable transportation, occupational health and safety, privacy, and chain-of-custody requirements is an asset.
• Experience in healthcare, pharmacy, medical distribution, temperature-sensitive shipments, or other regulated delivery environments is a strong asset.
• Demonstrated commitment to service excellence, accuracy, confidentiality, regulatory compliance, and safe transportation practices.
• Must be bondable and able to successfully complete a criminal background check.

What makes you a great fit for this team:

• Your commitment to providing a high level of service to your internal and external clients.
• You are highly adaptable with a track record of success during times of growth and organizational change.
• You have a proven track record of developing trust and influence at multiple levels.
• You demonstrate an impactful and candid communication style.
• You have exceptional organizational skills with the ability to build effective working relationships with colleagues, management, and stakeholders.

We value our employees! Our permanent full-time employees are provided with a:

• Competitive Salary and generous vacation entitlement
• Wellness Program (5 paid days off for your well-being!)
• Paid Sick Days
• Competitive Benefits Package including Dental & Extended Health Benefits, AD&D, LTD & Employee/Dependent Life Insurance
• Employee & Family Assistance Program
• RRSP Matching Program
• The anticipated hourly rate hiring range for this role is $24 to $26 annually/hourly. The final hourly rate will be determined based on relevant experience, skills, and internal equity.

Sentrex Health Solutions is proud to be an equal opportunity employer demonstrated by our commitment to diversity, inclusion, belonging, equity, and accessibility. We provide a safe space for all team members to express their individuality within our corporate culture.

Accommodations can be made available upon request for those candidates taking part in the selection process.

Sentrex hiring managers may use artificial intelligence tools to assist them in the recruitment process.