Logistics Admin Assistant

DeVry Greenhouses; Chilliwack; On-site; CAD 30,000 - 39,000; Full time

Benefits offered by this job

Extended health and dental

RRSP matching

Vacation pay

Competitive compensation

Job summary

DeVry Greenhouses Ltd. is seeking a proactive Logistics Admin Assistant to support the logistics team in British Columbia.

You will coordinate cart returns, delivery appointments, driver paperwork, permits, and expenses while collaborating with the Logistics Manager, Dispatcher, drivers, and warehouse staff. The role involves organizing dispatch activities, maintaining records, and assisting with reporting to ensure on-time, compliant shipments.

Qualifications

• Experience in logistics administration or related role is an asset.
• Proficient with Microsoft Office; ability to learn logistics systems.
• Strong organization and communication skills with attention to detail.

Responsibilities

• Coordinate empty cart returns, pickup requests, driver tours, and seasonal cart cleanup across all regions.
• Support daily dispatch activities through scheduling, paperwork preparation, call handling, and operational follow-up.
• Schedule and confirm warehouse and customer delivery appointments, communicating requirements to Dispatch and supporting teams.
• Prepare driver materials and process returned paperwork, including proof of delivery documents, log sheets, warehouse documents, and cash.
• Maintain carrier profiles, insurance records, truck binders, customs documents, and required U.S. registrations and permits, supporting regular compliance audits.
• Arrange driver accommodations and administer transportation-related fees, cards, permits, reimbursements, petty cash, and monthly Visa receipts
• Prepare bills of lading, cross-dock reports, and supporting documentation for fundraising and third-party warehouse shipments.
• Monitor logistics performance measures, elevate service concerns to the Logistics Manager, and identify practical improvements to administrative processes.

Skills

Logistics coordination

Organizational skills

Communication

Time management

Problem solving

Team collaboration

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

The Opportunity

DeVry Greenhouses is looking for a proactive, organized, and service-focused Logistics Admin Assistant to join our Logistics team. The Logistics Admin Assistant supports daily transportation activities through accurate documentation, timely coordination, and clear communication. The successful candidate will coordinate cart returns, delivery appointments, driver paperwork, permits, expenses, and reporting while working closely with the Logistics Manager, Dispatcher, drivers, and warehouse team.

DeVry Overview

DeVry Greenhouses is a wholesale supplier of bedding plants and nursery trees. Working here means helping supply beautiful plants to customers and major retailers across North America. At DeVry Greenhouses, we roll up our sleeves and work hard, especially during our busy spring season, while supporting one another and finding practical solutions along the way. Our Logistics team plays an essential role in ensuring our products arrive safely, efficiently, and on time. This is an opportunity to join a growing organization focused on operational excellence, customer service, teamwork, and Inspiring People to Grow.

Responsibilities

The successful candidate will:

• Coordinate empty cart returns, pickup requests, driver tours, and seasonal cart cleanup across all regions.

• Support daily dispatch activities through scheduling, paperwork preparation, call handling, and operational follow-up.

• Schedule and confirm warehouse and customer delivery appointments, communicating requirements to Dispatch and supporting teams.

• Prepare driver materials and process returned paperwork, including proof of delivery documents, log sheets, warehouse documents, and cash.

• Maintain carrier profiles, insurance records, truck binders, customs documents, and required U.S. registrations and permits, supporting regular compliance audits.

• Arrange driver accommodations and administer transportation-related fees, cards, permits, reimbursements, petty cash, and monthly Visa receipts

• Prepare bills of lading, cross-dock reports, and supporting documentation for fundraising and third-party warehouse shipments.

• Monitor logistics performance measures, elevate service concerns to the Logistics Manager, and identify practical improvements to administrative processes.

Qualifications

• Experience in logistics administration, transportation coordination, or office administration is considered an asset.

• Proficiency in Microsoft Outlook, Teams, Word, and Excel, with the ability to learn logistics systems and processes.

• Strong organization, time management, and communication skills, with close attention to detail and consistent follow-through.

• Ability to manage competing priorities, adapt during peak periods, and work collaboratively with internal and external partners.

• A proactive, service-focused, and accountable approach aligned with DeVry’s core values and commitment to continuous improvement.

• Flexibility to work occasional evenings and Saturdays during peak seasons based on operational requirements.

Total Rewards

• We offer competitive compensation package based on experience and expertise.

• Hourly wage range: $22-$28, depending on experience.

• Extended health and dental benefits (after 3 months).

• RRSP matching program and vacation pay.

Job Type:

• Full-time

Reports to:

• Logistics Manager

Work Location:

• This job operates out of DeVry’s head office in Chilliwack, BC with typical office hours (Monday-Friday). Occasional evenings and Saturday work may be required periodically.