Live Events & Staging Project Coordinator

Scene Ideas Inc.; Richmond; On-site; CAD 25,000 - 37,000; Part time

Job summary

Scene Ideas Inc. is seeking a Project Coordinator - Live Events & Scenery to support Project Management, Sales, and Operations in organizing live-event projects in Richmond. You will keep schedules updated, track tasks, and prepare routine documents under the Director of Operations and project managers.

The role is ideal for an organized, dependable individual with live-event experience and an interest in evolving into a Project Manager role. Evening/weekend event work may be required.

Qualifications

• Prior administration or coordination experience preferred but not required.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication abilities.
• Experience using Microsoft Office and CRM or project-management tools.
• Ability to follow established processes and meet deadlines.

Responsibilities

• Provide administrative and coordination support to Project Managers and the Operations Team.
• Maintain project files, checklists, schedules, contact information, drawings, approvals, and other project records.
• Enter and update project information in company systems using information approved by a Project Manager.
• Track assigned tasks and upcoming dates and follow up with the appropriate team members.
• Gather missing project information and bring questions, conflicts, or possible delays to the Project Manager.
• Prepare routine project documents, contact lists, site information, schedules, and meeting notes.
• Attend project, production, scheduling, and sales-handoff meetings as required.
• Take meeting notes and record action items, responsibilities, and due dates.
• Assist with purchase-order requests, supplier paperwork, packing slips, receipts, timesheets, and delivery records.

Skills

Organization

Attention to detail

Communication skills

Time management

Microsoft Office

Problem solving

Follow instructions

Tools

Microsoft Outlook

Word

Excel

Teams

CRM software

Job description

Scene Ideas Inc. is seeking a Project Coordinator - Live Events & Scenery to support Project Management, Sales, and Operations in organizing live-event projects in Richmond. You will keep schedules updated, track tasks, and prepare routine documents under the Director of Operations and project managers.

The role is ideal for an organized, dependable individual with live-event experience and an interest in evolving into a Project Manager role. Evening/weekend event work may be required.