Live Chat Inquiry Assistant

Hrstalentsolutions; Calgary; Remote; CAD 66,000 - 69,000; Full time

Job summary

Hrstalentsolutions is seeking a Live Chat Inquiry Assistant to manage routine customer inquiries through a web chat platform. This remote, full-time role emphasizes clear, concise written communication and efficient issue routing.

You identify customer needs, consult approved information, provide next steps, and document outcomes. Training covers the chat tool, response guidance, and escalation signals.

Qualifications

• Written communication skills are essential for clear chat responses.
• Prior live chat or customer service experience is helpful but not required.
• Beginners are welcome and will be trained on the employer's chat tool.

Responsibilities

• Identify what the customer is asking before responding.
• Check approved information and record the outcome.
• Write short, clear replies suitable for chat windows.
• Ask one clear question when information is missing.
• Escalate complex issues to the appropriate team and document handoffs.
• Leave a concise summary of the exchange when the chat ends.

Skills

Written communication

Customer service

Office administration

Job description

Live Chat Inquiry Assistant

Customer Service • Live Chat Enquiries

Remote | Full-time | 66,040–69,160 per year

Web chat gives customers a chance to ask a question while they are using a service. This role handles routine inquiries in that written channel. You will read the message, check approved information, give a clear answer or next step, and record the outcome. More complex account or technical issues go to the appropriate team; you do not need to improvise a solution simply because a customer is waiting.

During a conversation

• Identify what the customer is asking before choosing a response.
• Check available help information and the permitted customer record.
• Write short replies that make sense in a chat window.
• Ask one clear question when essential information is missing.
• Keep different conversations and accounts separate.
• Explain a handoff when the issue needs another person.
• Leave a concise summary of the answer or unresolved question.

A customer might ask where to find a form, whether an ordinary request was received, or which page explains a standard process. You can help by pointing to the appropriate approved source. If the person asks for a decision about a charge or account restriction, acknowledge the question and route it. Do not claim an exception was approved because the chat seems urgent.

An online chat moves quickly, but the record still needs care. If a customer asks several questions, confirm the one you can answer and identify what needs follow-up. Use approved resource links only after checking that they fit the customer's issue. If the chat disconnects, leave a brief note describing what was covered and which question remains unresolved so another agent can continue. Do not promise an immediate decision from a team that has not reviewed the case. Training will cover the chat platform, response guidance and escalation signals.

Clarity at chat speed

Chat messages tend to be brief. You should still read the earlier conversation so you do not ask for information already supplied. If the customer’s first message is vague, a focused follow-up can save several confusing replies. Before ending the chat, check that the answer or next step has been stated. If the customer has left, note what remains open under the employer’s process.

Some chats may arrive close together. Keep the details of each customer separate and avoid copying the wrong account reference into a reply. A short, accurate record is useful if a later email returns to the same issue. This is where basic office administration supports good customer service: the next colleague can see what happened without reconstructing the whole exchange.

When a customer switches topics in the same chat, make sure the second question is not lost when the first is answered. You may be able to provide a second routine answer, or you may need to open a separate follow-up under the employer’s process. If a conversation ends before clarification arrives, leave an accurate note rather than marking the issue resolved. A colleague who picks up the later contact should know what the customer asked and what information was still missing.

Experience and practical fit

Written communication, comfort with browsers, and the ability to stay calm when a question is unclear are important. Prior live chat, customer service, or office administration experience is useful but not required. Beginners are welcome and can learn the employer’s chat tool and approved answers. Experience helping people in writing through another job, school, or volunteering may be relevant.

The opening is full-time. Remote chat work requires a dependable connection and a private home office or other suitable space for customer details. The hiring company will confirm its actual hours and systems.

If the customer asks for a written record of the exchange, follow the employer’s chat procedure. Do not promise that a transcript will be sent unless the assigned system and process support that action.