Customer Email Response Assistant

HRS Talent Solutions; Mississauga; Remote; CAD 40,000 - 43,000; Full time

Job summary

HRS Talent Solutions seeks a Customer Email Response Assistant for a fully remote position. You will manage an assigned inbox, read inquiries, and craft precise replies using available guidance. When needed, you’ll hand off with clear context to keep the thread coherent and avoid customer repetition.

The role may be part-time or full-time, emphasizing accurate recordkeeping and timely responses. You’ll work with a private workspace, and compensation is hourly at 29.25–31.00 CAD.

Qualifications

• Strong writing and reading skills for clear replies.
• Experience with office administration or customer service preferred.
• Ability to manage multiple questions and document handoffs.

Responsibilities

• Read incoming emails, lookup needed information, and craft replies.
• Record questions and hand off to the correct team when needed.
• Ensure replies reference approved guidance and attach context.
• Close requests with clear next steps and accurate records.

Skills

Clear writing

Careful reading

Inbox management

Recordkeeping

Multitask handling

Tools

Email inbox

Job description

Customer Email Response Assistant

Customer Service | Email Enquiries | Remote | Full-time or part-time | 29.25–31.00 per hour

Help customers get a useful answer

This remote role is centred on an assigned customer email inbox. You will read everyday questions, look up the information available to the support team, and write a reply that answers what you can. When an issue needs another person’s review, you will record the question and make a clear handoff. The aim is to prevent a customer from having to repeat the same details in every exchange.

The opening may be part-time or full-time.

A useful email reply also has to survive a second reading. Before sending it, check that a link opens the page you meant to share and that the subject line still describes the conversation. If the message includes a question for another department, identify that question in the handoff and leave the original email attached. The customer should not receive a vague promise that somebody will reply immediately unless the team has confirmed that timing. This attention to the record is what allows another colleague to pick up the exchange without asking the customer to start again.

The kind of correspondence you will handle

A customer may want to know where to find a service document, whether a routine request has been received, or which online page explains the next step. You would check approved guidance and any relevant history before replying. If the message covers several questions, separate the answer into short parts rather than responding to only the easiest one. A reply should tell the customer what is known, what remains open, and whether someone else will need to follow up.

Some requests arrive without enough detail to locate a record. Ask for only the information needed under the employer’s process, and leave the request marked as pending until that detail arrives. If a customer sends a new email about an open issue, connect it with the earlier conversation when you can. That prevents duplicate replies and helps the team see the full exchange.

There may also be a question you cannot resolve from the material in front of you. In that case, let the customer know the request has been passed along when the process allows it, and give the receiving colleague enough context to continue. Avoid suggesting that a decision has been made simply because the email was forwarded.

Accuracy matters as much as tone

Good written customer service is more than sounding friendly. It means using the correct name, avoiding unsupported promises, and keeping an explanation clear to someone unfamiliar with the company’s systems. You may use approved response material, but adjust the wording to address the actual question. If the guidance does not cover a situation, flag the gap rather than making up an answer.

Routine office administration is part of the job too: marking an inquiry’s status, attaching the relevant email to the right record, and leaving a short note after a handoff. Before closing a request, check that the customer received either an answer or a specific next step. The record should make sense to a colleague who did not see the first message.

Skills that will help

Clear writing, careful reading, and comfort using browser tabs and an online inbox are important. You should be able to organize several open questions without confusing customer details. Prior customer service or office administration experience is welcome but not required. Applicants new to this kind of role are encouraged to apply; the employer can train you on its guidance, inbox, and recordkeeping process. Experience from study, volunteering, or another job where you explained information clearly can also transfer.

For remote work involving customer information, you will need a suitable private workspace. A home office is one possible setup. The employer will confirm the actual schedule and any specific equipment requirements for its opening.