Litigation Support Specialist

CGS Federal (Contact Government Services); Summer Village of Yellowstone; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Litigation Support Specialist to join their dynamic team. This role involves providing essential legal support to attorneys, managing schedules, preparing legal documents, and assisting with trial preparations. The ideal candidate will possess a strong background in legal practices, exceptional organizational skills, and the ability to thrive under pressure. The company fosters a collaborative environment and values professional growth, offering a comprehensive benefits package to support its employees. If you are passionate about contributing to government innovation and making a difference, this opportunity is perfect for you.

Benefits

Health, Dental, and Vision insurance

Life Insurance

401k

Flexible Spending Account

Paid Time Off

Observance of State/Federal Holidays

Qualifications

• 10+ years of experience as a legal secretary in litigation.
• Proficiency in Microsoft Office and e-filing systems.

Responsibilities

• Provide high-level secretarial and legal support to attorneys.
• Assist with trial preparation and document management.
• Coordinate scheduling, travel, and client communications.

Skills

Scheduling and travel arrangements

Document preparation

Legal research

Analytical skills

Attention to detail

Interpersonal skills

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office Suite

Document management software

Job description

Employment Type: Full-Time, Mid-level

Department: Legal

CGS is looking for a Litigation Support Specialist to provide high-level secretarial and legal support to a group of attorneys. The candidate will be responsible for assisting attorneys from the onset of cases through post-trial.

CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.

Skills and attributes for success:

• Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.
• Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant.
• Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.).
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Establishes and maintains filing and records, in both hard copy and electronic formats.
• Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required.
• Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery.
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools.
• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
• Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff.
• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Qualifications:

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 10 years of experience as a legal secretary, working in a business law practice with exposure to litigation.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing.
• Exceptional computer skills with the ability to learn new software applications quickly.

Ideally, you will also have:

• Established understanding of litigation laws as they relate to individuals, partnerships and corporations.
• Proficiency with rules for court document filings.
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence.
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
• Position also requires the ability to work under pressure to meet strict deadlines.

Our Commitment:

Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems.

For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.

Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.

We care about our employees. Therefore, we offer a comprehensive benefits package.

• Health, Dental, and Vision.
• Life Insurance.
• 401k.
• Flexible Spending Account (Health, Dependent Care, and Commuter).
• Paid Time Off and Observance of State/Federal Holidays.

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and become part of government innovation!