Litigation Legal Assistant - 4 Month Contract

Recruiting In Motion - Eastern Ontario; Toronto; On-site; CAD 52,000 - 72,000; Part time

Job summary

Recruiting In Motion - Eastern Ontario is seeking a seasoned Legal Assistant to provide daily legal and administrative support to several lawyers in Toronto, Ontario. You will draft and refine pleadings and other documents, manage litigation calendars, court filings, and deadlines, and coordinate with courts, clients, and experts.

The role emphasizes meticulous organization, confidentiality, and the ability to work independently while supporting a collaborative team in a 4‑month engagement with

Qualifications

• 5+ years of Legal Assistant experience within a law firm.
• Mandatory experience supporting litigation files, including court documents and litigation deadlines.
• Strong organizational and time-management skills with the ability to support multiple lawyers.
• Excellent proofreading, written communication, and attention to detail.
• Proficiency with Microsoft Office 365.
• Experience with iManage or a similar document management system.
• Professional, discreet, and able to handle confidential information.
• Ability to work independently while contributing effectively to a collaborative team.

Responsibilities

• Provide day-to-day legal and administrative support to multiple lawyers.
• Prepare, format, proofread, and revise pleadings, affidavits, factums, motion materials, agreements, correspondence, and other legal documents.
• Manage litigation calendars, deadlines, court filings, hearings, and trial materials.
• Coordinate with courts, tribunals, opposing counsel, clients, experts, and other stakeholders.
• Open, maintain, organize, and close files while ensuring document management systems remain accurate and up to date.
• Manage lawyer calendars, meetings, travel, appointments, and other logistics.
• Assist with billing, docketing, expense reports, and time entry.
• Track active files and proactively follow up on deadlines and outstanding items.
• Provide general administrative and project support as required.

Skills

Organizational skills

Time management

Attention to detail

Independent worker

Communication skills

Education

Paralegal diploma

Tools

Microsoft Office 365

iManage or document management system

Job description

Location: Toronto, ON Duration: 4 months, with potential for extension

Key Responsibilities

• Provide day-to-day legal and administrative support to multiple lawyers.
• Prepare, format, proofread, and revise pleadings, affidavits, factums, motion materials, agreements, correspondence, and other legal documents.
• Manage litigation calendars, deadlines, court filings, hearings, and trial materials.
• Coordinate with courts, tribunals, opposing counsel, clients, experts, and other stakeholders.
• Open, maintain, organize, and close files while ensuring document management systems remain accurate and up to date.
• Manage lawyer calendars, meetings, travel, appointments, and other logistics.
• Assist with billing, docketing, expense reports, and time entry.
• Track active files and proactively follow up on deadlines and outstanding items.
• Provide general administrative and project support as required.

Requirements

• 5+ years of Legal Assistant experience within a law firm.
• Mandatory experience supporting litigation files, including court documents and litigation deadlines.
• Strong organizational and time-management skills with the ability to support multiple lawyers.
• Excellent proofreading, written communication, and attention to detail.
• Proficiency with Microsoft Office 365.
• Experience with iManage or a similar document management system.
• Professional, discreet, and able to handle confidential information.
• Ability to work independently while contributing effectively to a collaborative team.

Nice to Have

• Experience in Aboriginal/Indigenous law, constitutional law, public law, or Indigenous governance.
• Familiarity with Ontario or other Canadian court filing procedures.
• Legal Assistant, Law Clerk, or Paralegal diploma.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.