Library Technician

Canada Growth Fund Inc.; Ottawa; On-site; CAD 77,000 - 94,000; Full time

Job summary

CSIS seeks a library technician to support open-source library services, including acquisitions, cataloguing, and serials management. The role handles diverse materials to ensure accurate cataloguing in an integrated library system while assisting clients with reference services and loans.

Successful candidates will have a college or university diploma in Library Science or Information Science and at least two years of related experience in records, data, and publications, with proficiency in

Qualifications

• Successful completion of a college or university diploma in Library Science or Information Science.
• Experience working with records, data and publications (print or digital).
• Experience in a client service environment.
• Experience using an integrated library system or a records management system.
• Experience in cataloguing, acquisitions and database management.

Responsibilities

• Cataloguing and acquisitions: analyze and catalogue materials to CSIS standards.
• Process acquisitions from suppliers and reconcile expenditures.
• Provide reference support, assist clients with system access, manage loans and renewals.
• Maintain circulation and serial control records and ensure data compatibility.
• Develop and maintain procedures, including mentoring colleagues.

Skills

Records management

Client service

Teamwork

Organization-multitasking

Judgement

Cataloguing

Acquisitions

Education

Library Science diploma

Information Science diploma

Job description

Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

Closing Date

Closing Date 2026-11-02

Reference Number

Reference Number 26-968-06-116

Job Category

Job Category Experienced

Who Can Apply

Location

Salary Range

Salary Range $77,427 - $94,177

Status

Language Requirement

Job Summary

CSIS seeks a library technician to support open-source library services, including acquisitions, cataloguing, and serials management. The role involves processing diverse materials (books, electronic documents, websites) to ensure accurate cataloguing in an integrated library system, while providing assistance to clients.

Key Responsibilities

Cataloguing & Acquisitions:

• Analyze and catalog materials in compliance with library and CSIS standards.
• Evaluate and process acquisitions from suppliers.
• Ensure financial accuracy by reconciling expenditures, coding transactions to appropriate cost centres, and applying Section 34 of the Financial Administration Act & Regulations.

Client Services:

• Provide reference support, troubleshoot system issues, and assist clients in accessing information.
• Manage loans, renewals, and overdue materials.

Database & Systems Management:

• Maintain circulation and serial control records.
• Ensure compatibility of external data with corporate systems.

Training & Procedures:

• Develop and maintain procedures, including mentoring and coaching colleagues.

Education

• Successful completion of a college or university diploma in Library Science or Information Science.

Experience

Two (2) years of the following experiences:

• Experience working with records, data and publications (print or digital).
• Experience working in a client service environment.
• Experience using an integrated library system or a records management system.
• Client Service
• Teamwork
• Organizational-Multitasking
• Judgement

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Positions will be staffed based on the selection decision principle and operational priorities.

• Experience working as a library technician or information technician in either a library, records management unit, or an information centre environment.
• Experience in cataloguing, database management or acquisition.
• Experience using technologies (such as but not limited to: AI and Sharepoint) to support automation and efficiencies

Conditions of Employment

While we continue to explore opportunities for flexible work arrangements, most roles in our organization require an in-office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

The following will be applied / assessed at a later date (essential for the job).

If you need accommodations during the recruitment process, please mention it to the HR representative.

Following the initial completion of the screening process, retained candidates may have to complete a written exam. This exam will evaluate candidates’ judgement and basic technical knowledge as it relates to the position.

A Competency Based Interview will assess the candidate’s experience, knowledge and the competencies listed in the Statement of Qualifications.

Reference checks may be conducted as part of the assessment process.

We offer a friendly, respectful and well-managed team, interesting subject matter, as well as opportunities for growth and training. We strive for work-life balance and respect employees’ personal time and caregiving responsibilities.

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Persons with Disabilities and Indigenous peoples for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.