Legislative Technician - possible training opportunity

City of Kelowna; Kelowna; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player seeks a Legislative Technician passionate about public service. This role involves preparing bylaws, conducting research, and supporting governance processes. You'll play a vital part in administering elections and managing corporate records, ensuring compliance with local government legislation. Join a team that values diversity and fosters an inclusive work environment where your contributions can make a real difference. If you are detail-oriented and eager to grow in the public sector, this opportunity is perfect for you.

Qualifications

• Passion for public service and corporate administration.
• Experience in analyzing data and policy writing.

Responsibilities

• Prepare bylaws and notices, conduct research and analyze data.
• Support Council and committee meetings and governance.

Skills

Teamwork

Attention to Detail

Computer Literacy

Education

Certificate in Local Government or Records Management

Job description

Legislative Technician - possible training opportunity

Position Title Legislative Technician - possible training opportunity

No. of Staff Required

No. of Staff Required 1

Position Type

Position Type FT

If Term position, enter length of Term in months

If Term position, enter length of Term in months N/A

Position Groups

Position Groups CUPE Civic

Division

Division City Clerk (DV120)

Department

Department City Clerk (DP120)

Department Name

Branch

Branch Legislative Services (BR119)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

Do you have a passion for public service? Join the Office of the City Clerk and make a difference! The Legislative Technician prepares bylaws and notices, conducts research and analyzes data for policies and reports, and supports Council and committee meetings and governance. This role also helps to administer the election and elector approval processes, supports corporate records and information management, and responds to enquiries from the public and staff about corporate administration and Council meetings.

A Legislative Technician provides specialized administrative, systems and office services related to corporate administration and operations in accordance with relevant local government legislation.

Duties - Union

• Analyzes data, legislation and policy, and provides research and assistance with policy writing/editing.
• Prepares statutory and policy documents and assists in establishing and maintaining related corporate processes to ensure legislative compliance.
• Prepares and maintains paper and electronic records and their related systems in support of corporate records and information management.
• Tracks and monitors various action requests to ensure important legislative-related, time-sensitive requests are properly followed-up and completed.
• Coordinates, researches, compiles and edits information in support of reports and presentations; prepares summary analysis of performance metrics.
• Provides administrative and technical support with legislated elector approval processes and the Local Government Election and acts as a Presiding Election Official.
• Responds to enquiries from the public and other departments regarding corporate administration, local government legislation and the legislative framework.
• Provides Council, committee and corporate meeting management and governance support including the drafting of agendas, correspondence and minutes as required.

Results and Activities - Non union

Results and Activities - Non union

• Certificate in Local Government or Records Management

Knowledge - Non Union

Skills & Abilities - Non Union

• Teamwork
• Attention to Detail
• Computer Literacy

Posting Text

Physical Demands

Special Instructions to Applicant

Additional Hiring Information

Testing may be required. If no fully qualified candidates apply, for the right candidate, we may be willing to offer a training opportunity to support you in achieving the experience and education required for this role. Training rates will apply.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate

Pay Rate Starts at $35.39 per hour with a 2-step progression to $37.54 per hour

Posting Date

Posting Date 05/08/2025

Closing Date

Closing Date 05/25/2025

Days of Work

Days of Work Monday to Friday

Standard Hours per Day 7

Hours of Work

8 am to 4 pm

Work Location

Work Location CITY HALL

Specify Work Location

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other Document 1

Other Document 2

Other Document 3

Other Document 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education that you have completed in local government administration, records or information management or a related field?
  • Some post-secondary courses
  • Other certificate program (less than 1 year full time studies)
  • Post-secondary certificate (1 to 2 years full time studies)
  • Diploma (2 years full time studies)
  • Bachelor's degree (3 to 4 years full time studies)
  • Master's degree or other higher level post-graduate program
  • Other
• * How many years of experience do you have related to this position?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • 5 to 8 years
  • More than 8 years
• * How many years of experience do you have working in a municipal government or public service agency organization?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * How many years of experience do you have working with the public?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * How many years of experience do you have conducting analysis of data, generating statistics and developing reports?
  • None
  • Less than 1 year
  • 1 to 3 years
  • 3 to 5 years
  • More than 5 years
• * What level of proficiency do you have using the Microsoft Office Suite, including Word, Outlook, Excel and Power Point?
  • No experience
  • Basic
  • Intermediate
  • Advanced
  • Expert