Legal Executive Assistant

DLA Piper; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Best Employer in BC Award

Rated one of Canada's Top Employers for Young People

Job summary

A leading global law firm is seeking a Legal Executive Assistant to join their Vancouver office. The role involves providing essential support to a team of lawyers in Real Estate, Corporate, and China practices. Applicants should have at least 5 years of legal administrative experience, exceptional Mandarin communication skills, and strong organizational abilities. The ideal candidate will manage various administrative tasks, ensuring a high level of service and professionalism while dealing with clients and stakeholders. This position offers an opportunity to thrive in a dynamic and supportive environment.

Qualifications

• Minimum of 5 years of Legal Administrative experience, specifically in Real Estate, Corporate and/or China practice.
• Fluency in Mandarin (both written and spoken) to communicate effectively.
• Excellent organizational and time management required.

Responsibilities

• Prepare and revise legal documents and correspondence.
• Administer Partner’s calendar and schedule meetings.
• Interact professionally with clients and stakeholders.
• Manage the billing cycle and lawyer timesheets.

Skills

Fluent in Mandarin

Strong organizational skills

Excellent communication skills

Time management

Advanced MS Word skills

Tools

Excel

iManage

Nuance

Aderant

Job description

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have earned the Best Employer in BC Award for the past 18 years and have been rated one of Canada’s Top Employers for Young People since 2022.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Executive Assistant to join our firmand invite you to review the job description.

The Legal Executive Assistant will support a team of lawyers practicing mainly in Real Estate, Corporate and China practices who are involved in a variety of transactions spanning multiple industries and jurisdictions. This position is ideal for a Legal Assistant comfortable with managing a high volume of work, who enjoys variety, who takes pride in providing a high level of support and organization, who takes an enthusiastic approach to their work and who has a solution-orientation when confronted with challenges.

Duties & Responsibilities

• Prepare and revise various legal documents, forms and correspondence including lengthy documents with multiple versions and blacklines;
• Administer Partner’s calendar by planning and scheduling meetings (client and internal), conferences (including videoconference), and making travel arrangements as required;
• Organize materials and prepare documentation for routine meetings with clients;
• Perform administrative tasks such as answering the telephone and assisting callers, opening and routing mail, and distributing correspondence and other material to the appropriate parties;
• Interact professionally with clients, counsel, experts and other stakeholders via telephone and written communications, dealing with issues directly as appropriate and escalating to lawyer as needed;
• Coordinate file opening and closing including running conflicts checks;
• Manage the billing cycle including regular entry of lawyer timesheets, drafting of bills and accounts receivable follow-up;
• Maintain established filing and bring forward systems in either manual or electronic form;
• Complete electronic and/or manual filing;
• Basic translation – English/Chinese; and
• Other duties as required.

Knowledge, Qualities & Experience Required

• Minimum of 5 years of Legal Administrative experience, specifically in Real Estate, Corporate and/or China practice is considered an asset;
• Fluency in Mandarin (both written and spoken) is required to communicate effectively with clients and stakeholders;
• Strong MS Word skills preferred including advanced word processing skills;
• Excel, iManage, Nuance, Aderant skills considered an asset;
• Excellent organizational and time management required to prioritize a high volume of tasks and manage competing priorities; and
• Excellent communication and interpersonal skills.