Legal Executive Assistant

Ruby & Co.; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A reputable international law firm is seeking a Legal Executive Assistant to support their Corporate Legal team in Toronto. This role involves providing executive-level administrative support, managing legal documents, and ensuring compliance with corporate regulations. The ideal candidate will have significant experience in corporate law and exceptional organizational skills, thriving in a fast-paced environment.

Benefits

RRSP matching

Excellent benefits

Hybrid remote schedule

Qualifications

• 5+ years experience as a Legal Assistant or Executive Assistant in a corporate legal environment.
• Strong understanding of corporate law procedures and terminology.
• Proficiency in legal document management systems is a plus.

Responsibilities

• Provide executive-level administrative support to lawyers.
• Manage complex calendars and prepare legal documents.
• Assist with corporate governance activities and maintain legal files.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

Post-secondary diploma or degree in Legal Administration

Tools

MS Office Suite

Job description

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Ruby & Co.

Our client, a reputable international law firm is seeking a Legal Executive Assistant to join their Corporate Legal team in Toronto. This role is integral to supporting Lawyers with day-to-day administrative and executive-level tasks. The ideal candidate will have experience in corporate law, demonstrate sound judgment, and thrive in a fast-paced, professional environment.

Responsibilities

• Provide executive-level administrative support to lawyers.
• Manage complex calendars, including scheduling meetings, coordinating with internal departments and external stakeholders.
• Prepare, proofread, and format legal documents, correspondence, contracts, and corporate filings.
• Maintain and organize confidential legal files and corporate records, both physical and digital.
• Assist with corporate governance activities, including minute-taking, resolutions, and board documentation.
• Coordinate travel arrangements, prepare expense reports, and manage meeting logistics.
• Track deadlines and ensure timely filings and compliance with corporate regulations.
• Liaise with clients, external counsel, regulatory bodies, and other stakeholders in a professional manner.
• Conduct basic legal and corporate research as needed.
• Maintain confidentiality and discretion in all dealings and documentation.

Requirements

• Post-secondary diploma or degree in Legal Administration, Paralegal Studies, or a related field.
• Minimum 5+ years of experience as a Legal Assistant or Executive Assistant in a corporate legal environment.
• Strong understanding of corporate law procedures and terminology.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with legal document management systems is a plus.
• Exceptional organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Discretion and professionalism when handling sensitive and confidential information.

Compensation

This role offers a competitive salary commensurate with experience, RRSP matching, excellent benefits, and a hybrid remote schedule.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

Referrals increase your chances of interviewing at Ruby & Co. by 2x

Sign in to set job alerts for “Executive Assistant” roles.

Executive Assistant, Infrastructure Investments

Executive Assistant, Marketing & Communications

Executive Assistant, Global Ops & Marketing

Executive Assistant, Roynat Capital - Canadian Commercial Banking (Toronto, Ontario)

Executive Assistant, Policy Equity & External Relations (Hybrid, Toronto)

Toronto, Ontario, Canada CA$45,000.00-CA$60,000.00 1 month ago

Executive Housekeeper Assistant Club Med Resort Canada or overseas

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.