Legal Assistant - Privacy

BCLMA; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Wellness Spending Account

Paid time off (5 personal days)

Firm social events

Job summary

Harris & Company LLP in Vancouver seeks a Legal Administrative Assistant to join our Privacy team. This role supports privacy matters, prepares and proofs documents, manages calendars, and assists with billing and general admin.

Ideal candidates have 2+ years in a legal admin role, a Diploma in Legal Administrative Assistance, and strong document management skills with proficiency in Word, Excel, Outlook, and iManage or similar.

Qualifications

• At least 2 years of experience as a Legal Administrative Assistant.
• Graduate of an accredited Legal Administrative Assistant program.
• Strong understanding of legal procedures and document management.
• Proficiency with Word, Excel, Outlook, and iManage or similar.
• Excellent written and verbal communication with high attention to detail.
• Ability to manage multiple priorities in a team setting.

Responsibilities

• Prepare, format, and proofread legal documents and policies.
• Assist with privacy and access-to-information matters by organizing records for review.
• Manage lawyer calendars, meetings, deadlines, and travel arrangements.
• Open, maintain, and close client files per firm procedures and privacy requirements.
• Track deadlines and maintain reliable bring-forward systems.
• Communicate professionally with clients and external stakeholders.
• Assist with billing, time entry, and general administrative support for the Privacy team.

Skills

Legal admin experience

Documentation management

MS Office

Communication skills

Calendar management

Multitasking

Education

Legal Administrative Assistant diploma

Tools

Microsoft Word

Excel

Outlook

iManage

Job description

Harris & Company LLP (Harris) is one of Western Canada’s largest workplace law and advocacy firm. We are dedicated to providing unparalleled client service, maintaining a deep understanding of our clients’ businesses and building ongoing client relationships.

We are currently seeking a Legal Administrative Assistant to join our Privacy team. This is an excellent opportunity for an experienced assistant who thrives in a fast-paced environment and is looking to build a long-term career with a firm that values professional growth and teamwork.

Responsibilities:

• Prepare, format, and proofread correspondence, privacy policies, privacy impact assessments, access-to-information materials, and other legal documents.
• Assist with privacy and access-to-information matters by collecting, organizing, indexing, and preparing records for review and redaction.
• Manage lawyer calendars and coordinate meetings, client calls, deadlines, and travel arrangements.
• Open, maintain, and close client files in accordance with firm procedures and privacy requirements.
• Track statutory and procedural deadlines and maintain reliable bring-forward systems.
• Communicate professionally with clients, public bodies, and other external stakeholders.
• Assist with billing, time entry, expense tracking, and general administrative support for the Privacy team.

Qualifications:

• Minimum 2+ years of experience as a Legal Administrative Assistant
• Graduate of an accredited Legal Administrative Assistant program.
• Strong understanding of legal procedures and document management.
• Proficiency with Microsoft Word, Excel, Outlook, and document management systems (iManage or similar).
• Excellent written and verbal communication skills with a high attention to detail.
• Proven ability to manage multiple priorities and deadlines in a team-oriented environment.

What We Offer

• Comprehensive health benefits for you and your family (medical, dental, vision, prescriptions, paramedical, life insurance).
• RRSP matching program.
• Health, Wellness and Transportation Spending Account for your unique needs.
• Long service bonuses and generous paid time off (including 5 personal days).
• Firm socials, team-building events, and employee appreciation activities.
• Professional development resources and growth opportunities.
• Employee referral bonuses.
• Community involvement through firm initiatives.

Diversity and Inclusion

At Harris & Company, we value the strength that comes from diverse perspectives, backgrounds, and experiences. We are committed to fostering an inclusive workplace where everyone is respected, supported, and able to contribute fully. Diversity and inclusion are central to who we are and how we work together.

Accessibility and Accommodation

We are dedicated to ensuring that our workplace is welcoming and accessible to all, including individuals with disabilities. Accommodations are available on request for candidates participating in any stage of the recruitment and selection process.

Background and Reference Checks

Offers of employment may be subject to background screening, which can include criminal record checks, credit checks, and verification of employment history and education.

Compensation

The expected salary range for this position is $60,000 - $75,000 annually. The final offer will take into account the candidate’s skills, experience, and job-related knowledge, as well as internal and market equity.