legal assistant - immigration

Government of Canada; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading government agency in Calgary is seeking an organized and detail-oriented individual for a clerical role. The position involves coordinating information flow, managing appointments, and preparing legal documents. Ideal candidates will have strong communication skills and a solid background in office administration. This role requires working on-site with no remote options available. Benefits include free parking.

Benefits

Free parking available

Qualifications

• 1 to 2 years of experience in a relevant field.
• Basic security clearance and criminal record check required.

Responsibilities

• Coordinate the flow of information and manage appointments.
• Prepare financial statements and legal documents.
• Maintain filing systems and record minutes.

Skills

Client focus

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Team player

Education

College/CEGEP

Tools

MS Word

MS Office

MS Excel

Adobe Acrobat Reader

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Yoruba
• Igbo
• Hausa

Work setting

• General law practice
• Federal, provincial and municipal governments
• Federal government or agency

Responsibilities Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Prepare financial statements and reports
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Research and document data requirements, data collection and administration policy, and data access rules
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Perform clerical activities, such as manual and electronic filing and record payments received

Experience and specialization Computer and technology knowledge

• Microsoft Publisher
• MS Word
• MS Office
• Electronic mail
• MS Access
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader
• Google Drive

Court experience

• Federal Court

Area of work experience

• Charts, tables, graphs and diagrams
• Correspondence
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Reports and records
• Statistics
• Management
• Immigration

Additional information Security and safety

• Basic security clearance
• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Benefits Other benefits

• Free parking available