Legal Assistant (Float) - Litigation Department

Fasken Martineau DuMoulin LLP; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading international business law firm is seeking a dynamic Litigation Legal Assistant with 2-3 years of experience. The successful candidate will manage daily activities of lawyers’ practices, ensuring excellent client service and effective communication inside a collaborative team environment. Opportunities for hybrid work are available, with three days in office required and two days remote depending on business needs.

Benefits

Flexible medical and dental benefits

Hybrid work flexibility

Paid vacation and sick days

Wellness Subsidy and educational reimbursement

Employee referral program

Qualifications

• Minimum of two (2) to three (3) years of experience as a legal assistant required.
• Experience working in Litigation is mandatory.
• Strong understanding of business and legal terminology.

Responsibilities

• Handle all administrative duties like email management and coordinating meetings.
• Prepare legal documents and correspondence under supervision.
• Manage and maintain filing systems, both physical and electronic.

Skills

Communication skills

Problem solving skills

Interpersonal skills

Organizational skills

Research skills

Adaptability

Education

Completion of an accredited post-secondary Legal Assistant course

Tools

MS Office 365

iManage DMS

Adobe Pro

Job description

Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Job Summary

We are currently looking for a dynamic and experienced Litigation Legal Assistant with a minimum of two (2) to three (3) years of experience. The successful candidate will independently manage the daily activities of the lawyer(s)’ practices. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.

Hours of work are from 8 : 00 a.m. to 4 : 00 p.m. Occasional pre-authorized overtime may be required to meet client needs. Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required.

Fasken Calgary has a mandatory requirement of three (3) days in office and up to two (2) days remote, work permitting. In-office requirements are subject to change, based on business needs as determined by the firm’s management.

At Fasken, Success Means

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
• Being proactive and taking initiative in anticipation of next steps.

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Assisting other legal assistants and paralegals in the Litigation department with various administrative tasks and providing backup coverage in the absence of other assistants.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders.
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and / or instructions (drafting letters, revising draft documents, and preparing document comparisons).
• Entering time dockets.
• Liaising with Billing Coordinators for the monthly production of accounts.
• Ensuring all physical and electronic filing is organized and up to date on a regular basis.
• Delegating tasks to, and coordinating with, other administrative departments.
• Other duties, as assigned by lawyers, practice group leaders or management.

Required Knowledge And Experience

• Completion of an accredited post-secondary Legal Assistant course. A combination of equivalent legal assistant experience and / or education may be considered.
• A minimum of two (2) to three (3) years’ experience as a legal assistant is required, preferably with experience in another large Firm.
• A minimum of one (1) year experience working in Litigation is required.
• Experience and a strong understanding of the commercial courts process, as well as the higher levels of court (Federal, Court of Appeal), are considered an asset.
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in MS Office 365, Excel, Power Point, iManage DMS, Adobe Pro, etc.

What We Offer

Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In a permanent, full-time opportunity, we offer the following :

• A competitive salary and discretionary bonus program
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Monthly transportation subsidy
• Maternity / parental leave top up
• Employee referral program
• Opportunities to give back to your community through Firm initiatives

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com.

We thank all candidates for applying, however, only qualified applicants will be contacted for an interview.

NO AGENCIES, PLEASE.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Legal

Law Practice

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Legal Assistant Litigation • Calgary, AB, Canada